L’organisation
Plan International est une organisation humanitaire et de développement indépendante qui fait progresser les droits des enfants et l’égalité des filles.
Nous croyons au pouvoir et au potentiel de chaque enfant. Mais ce potentiel est souvent étouffé par la pauvreté, la violence, l’exclusion et la discrimination. Et ce sont les filles qui sont les plus touchées.
En collaboration avec les enfants, les jeunes, nos supporters et nos partenaires, nous nous efforçons de créer un monde juste, en nous attaquant aux causes profondes des problèmes auxquels sont confrontés les filles et tous les enfants vulnérables.
Nous soutenons les droits des enfants de la naissance à l’âge adulte. Nous permettons aux enfants de se préparer et de réagir aux crises et à l’adversité. Nous faisons évoluer les pratiques et les politiques aux niveaux local, national et mondial en utilisant notre portée, notre expérience et nos connaissances.
Nous construisons des partenariats puissants pour les enfants depuis plus de 85 ans, et nous sommes maintenant actifs dans plus de 75 pays.
ROLE PROFILE
| Title | Accounts Officer | ||
| Functional Area | Finance | ||
| Reports to | Project Accountant | ||
| Location | Tamale | Travel required | Yes |
| Effective Date | July 2022 | Grade | C1 |
rôle PURPOSE
Plan International in partnership with Instiglio and the Jacobs Foundation will implement the Education Outcome Fund Programme (EOF) under the Ghana Accountability and Learning Outcomes Programme (GALOP). The programme aims to improve the quality of education in low performing basic education schools and strengthen education sector equity and accountability in Ghana. The Programme will run for a period of 4 years and will be implemented across 3 regions in Ghana (North East, Savana and Bono East) and 11 districts. The Project will support a total of 240 communities/schools.
This position is to support the successful implementation of the Team Up project in ensuring that all project operations are conducted as per the prescriptions of the Operations Manual (OM) and other approved policies and also following the donor’s procedures and policies.
Dimensions of the Role
The Project Accountant Assistant will support the Project Accountant in the coordination of project financial and accountant related activities required for the implementation of the Team Up Project. Under the direction of the Project Accountant, the position holder would assist in the day-to-day activities of planning, managing, coordinating, and superintending operations, support, monitoring and reporting tasks. The post-holder will be based in the Tamale office and the role will involve travel to project communities where the project operates for approximately 40% of her/his time.
Accountabilities
The Account Assistant will among many other tasks perform the following:
Operation of the corporate accounting software to meet Plan’s spending and financial reporting requirements. To do this, the role will:
– Prepares journal, journal entries and receipt vouchers using the corporate accounting software
– Processes Payment Vouchers and Journal Vouchers through SAP on time and in accordance with the Operations Manual
– Ensures that transactions are complete and accurate with self-explanatory and understandable description.
– Maintains a record of vouchers borrowed by staff and ensures that they are returned and filed appropriately.
– Supports the monthly general ledger closure process.
– Ensures that the general ledger balances of the balance sheet accounts (ie, deposits, prepayment, advances, accruals, etc) agrees with the sub ledger balances.
– Files all Disbursement Vouchers/Journal Vouchers systematically no later than the following month, with all supporting documents attached and duly stamped with PAID, date and check number indicated and maintain good filing for all vouchers in a limited and restricted area
Support internal Financial Controls and process payments to ensure Plan attains value for money at all times. To do this, the role will:
– Ensures that the documentation for payment is acceptable and accurate with all arithmetic calculations being correct.
– Approved payment request should be processed within two working days upon receipt
– Prepares the Withholding tax and VAT schedule where relevant before payment is done.
– Cancels (stamped PAID) all vouchers (payment, journal and receipt) and its supporting documents to forestall re-use.
– ensures Cheques should be exact in both words and figures and match with the supporting documents.
– ensures online transactions/cheques are authorised by designated authorisers.
– Ensures that cheques issued and vouchers cancelled follow the requirements in the Operations Manual (OM).
– prepares monthly bank reconciliation by the 10th of the ensuing month.
Provides Support for Advance Management to ensure advances are properly accounted and liquidated as required. To do this, the role will:
– Prepares and maintains the sub ledger for all advances (travel, purchase etc.).
– Ensures timely liquidation of staff advances.
– Ensures that more than one advance is not be given to a staff at a time.
– Make available weekly to the Project Accountant a list of all un-liquidated advances and supports with the follow up of these advances.
– Ensure that Plan’s Child Protection Policy and related procedures are adhered to in all aspects of work.
-Perform others tasks assigned by the supervisor.
-Ensure that Plan’s gender policy is properly implemented especially through the day to day work.
-The holder of the position has no authorization and will liaise with Project Accountant for all related finance and administrative procedures under the leadership of the Specialist.
Responsibilities
Ability to work independently with minimal supervision. Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Key relationships
| Internal | External |
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Technical expertise, skills and knowledge
Essential
Qualifications & Experience
- Bachelor’s degree in accounting, finance, management, economics
- At least 2 year’ experience in a similar role
- Good experience in project reporting requirements
- Good in excel
Key skills & Competencies
- Good management skills
- Excellent written and spoken skills in English
- Calm and positive under pressure and in difficult situations
- Sound problem-solving skills
- Good team player
- Good negotiating, facilitating, and influencing skills
- Proficient in Microsoft applications especially excel and pivot tables.
- Good communication skills both oral and written
- Good accounting, analytical, and judgment skills
- Good supervisory and coordination skills
- Ability to deliver to tight deadlines
Personal Attributes
- Timeliness and proactive in the discharge of duties
- Good planning organizational abilities
- Communicates in a manner that inspires confidence and professionalism
- Good supervisory and listening abilities
- Open to feedback and willingness to adopt to new approaches and processes
- Ability to inter-face with all levels of management
- Analytical and attention to detail
- Good team player
- Safety and security conscious
- Good presentation and attention to details
Plan International’s Values in Practice
We are open and accountable
- Promotes a culture of openness and transparency, including with sponsors and donors.
- Holds self and others accountable to achieve the highest standards of integrity.
- Consistent and fair in the treatment of people.
- Open about mistakes and keen to learn from them.
- Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
- Articulates a clear purpose for staff and sets high expectations.
- Creates a climate of continuous improvement, open to challenge and new ideas.
- Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
- Evidence-based and evaluates effectiveness.
We work well together
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
- We empower our staff to give their best and develop their potential
- We respect all people, appreciate differences and challenge equality in our programs and our workplace
- We support children, girls and young people to increase their confidence and to change their own lives.
Physical Environment
This post holder will be stationed in the Tamale office with regular travel (approximately 40% of time) to project locations where the Project Team Up operates.
Level of contact with children
Low contact: No contact or very low frequency of interaction
Mid contact: Occasional interaction with children
High level: Frequent interaction with children
Low contact: No contact or very low frequency of interaction
Location: Tamale
Type of Role: Finance
Reports to: Project Accountant
Grade: C1
Closing Date: 26th September, 2022
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
Please note that Plan International will never send unsolicited emails requesting payment from candidates.
