L’UNOPS recrute pour ce poste (27 Janvier 2023)

Informations sur l'emploi

Titre du Poste : Procurement Senior Associate, Multiple positions

Lieu du Travail : MALI

Date de Soumission : 15/02/2023

Description de l'emploi

Le Bureau des Nations unies pour les services d’appui aux projets est un organe opérationnel des Nations unies soutenant la mise en œuvre des projets d’un large éventail de partenaires, notamment des entités onusiennes, des institutions financières internationales, des gouvernements et divers organismes humanitaires.

Peace and Security Cluster

The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners.  It is led by the Director, who has overall authority and accountability for the performance PSC on behalf of its clients.  The Director is responsible for administering and providing oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.

 


Mali is facing a problem of weapons and explosive hazard contamination because of protracted and recent armed conflicts. The presence of explosive remnants of war (ERW), improvised explosive devices (IED) and insecure stockpiles of weapons and ammunition (obsolete, abandoned or neglected), poses a serious threat to civilians as well as to United Nations and humanitarian personnel operating in the country.UNMAS deployed to Mali in January 2013 to conduct an emergency assessment of the situation with regard to explosive threats. In July 2013, the United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA) was established under Security Council resolution 2100 and is currently operating under Security Council Resolution 2584 (2021). In accordance with these mandates, the United Nations Mine Action Service (UNMAS) has engaged UNOPS PSC to implement a mine action programme in Mali to:

  • Improve the protection of civilians and facilitate humanitarian assistance;
  • Enhance national capacity to mitigate explosive threats and enable compliance with international treaty obligations;
  • Reduce the explosive threat to MINUSMA and United Nations personnel.

1. Transactional Procurement Support servicesEnsures compliance of transactional procurement activities with UNOPS rules, regulations, policies and strategies, including undertaking the following

  • Execution of necessary steps to embed sustainability in the procurement process.
  • Completeness of submissions to the Contract and Property Committees (CPCs).
  • Completeness of documentation for preparation/processing of Purchase Orders, Contracts, LTAs or their Amendments.
  • Provision of requested research/data on market supply by conducting routine market research to determine sources of supplies, using United Nations Global Market Place, and other external sources;
  • Set-up/enhancement and maintenance of the local supplier database, ensuring regular update of data.
  • Information databases, all procurement files and records updated and maintained.
  • Status reports generated, as required.

2. Procurement planning and systems 

Ensures team/personnel provision of support to procurement planning and systems, focusing on achievement of the following results:

  • Collaboration with projects personnel and Managers in the preparation of their procurement plan;
  • Collaboration in the implementation of a procurement management system in respect of planning, awarding, administering and monitoring of all matters related to procurement for the given geographical area / project activity.
  • Maintenance and update of procurement monitoring processes for projects and provision of feedback on purchase orders to requesting office;
  • Constant liaison maintained with vendors and consignee until safe delivery of goods is achieved.

3. Requisitions/procurement and sourcing 

Supervises the office’s or team’s  requisitions/procurement and sourcing support processes, focusing on achievement of the following results:

  • Provision of proposals to requesting entity on modes for providing goods, works and services, including procurement deadlines for each stage;
  • Review of requisitions for completeness;
  • Preparation of proper and complete specification for equipment and materials, Terms Of Reference and Statement of Works for the preparation of RFP, RFQ and ITB, ensuring clearance/approval by respective units of the requests
  • Drafting of letters, memoranda, faxes, email, etc.; monitoring of progress and liaison with vendors during the entire procurement cycle; investigation and resolution of post-order problems and of progress reports on procurement matters;
  • Oral/written responses to queries from projects, clients, companies, etc. regarding procurement related matters
  • Preparation of monthly reports on procurement matters;
  • Liaison with the logistics unit or projects on receipt of goods, equipments and services in view of obtaining proper delivery report, RIR (Receipt and Inspection Report), or relevant certificates and that proper inventory is taken;
  • Availability of all supporting documents for audit and review purposes;
  • Database, and intranet maintained on procurement standards and tools, roster of best suppliers, contractors and service providers, activities and statistics.

4. Bidding and tendering 

Supervises team/personnel providing the following support services to bidding and tendering processes, focusing on achievement of the following results:

  • Preparation of shortlists of suitable contractors/suppliers for purchases of value over designated amounts for approval of designated officer;
  • Preparation and issuance of EOI, RFQ, ITB, RFP or other tender documents as required, ensuring their conformity with UNOPS approved templates or seeking Legal clearance in case of required adjustments;
  • Together with the requesting programme/operations clients, review and evaluation of bids or proposals received and preparation of analysis for less-complex, contract awards and for submission to the LCPC or other, statutory, designated body;
  • Preparation of HQCPC, or designated body, submission together with the requesting programme/operations component;
  • Organizing of LCPC (or desiganted, statutory body) meetings as may be required, and circulating at least 24 hours in advance documents for review;
  • Maintenance of records of LCPC or designated, statutory body.

5. Contract administration

Ensures team provision of support to efficient contract administration, focusing on achievement of the following results:

  • Follow-up on signing of contracts by vendors;
  • Obligation of funds in Enterprise system and obtaining of appropriate signatures for approval;
  • Dissemination of contract advertisement and awards;
  • Maintenance of contracts and filing system;
  • Maintenance of databases/rosters of best suppliers, contractors and service providers, activities and statistics.

6. Team Management

  • Provides oversight, ensuring compliance by team members with existing policies and best practices.

7. Knowledge building and knowledge sharing

  • Organizes, facilitate and/or deliver training and learning initiatives for personnel on procurement
  • Provides sound contributions to knowledge networks and communities of practice by synthesizing of lessons learnt and dissemination of best practices in procurement
  • Collects feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

And any other tasks requested by the supervisor. 


Education:

  • Master’s degree or equivalent preferably in Procurement and/or Supply Chain Management, Business Administration, Public Administration, Finance, Economics or related field, with one (1) year of relevant experience OR
  • Bachelor degree in combination with three (3) years’ relevant  experience may be accepted in lieu of the Master’s degree OR
  • High school (secondary school) diploma with seven (7) years of relevant experience in lieu of a colleague degree.
Experience:
  • Relevant experience is defined as experience in Procurement and/or Supply Chain Management.
  • Experience in the usage of computers and office software packages (MS Office 2003 and/or newer versions) is required.

Language:

  • Fluent in French (read, write, speak) is required
  • Intermediate level of English (read, write, speak) is required.

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