SI is present in North-East Nigeria since 2016 and is currently has 1 base in Maiduguri SI is operating in in 6 LGAs across Brono State (Maiduguri, Jere, Konduga Monguno, Ngala, and Dikwa), one base in Zamfara SI operating in 3 LGAs in Zamfara (Gusau, Anka and Talata Mafara). Also, SI has ERT outreach capacities across all BAY States through its emergency component. Currently, SI Nigeria coordination team is based in Maiduguri, while a representation office is set up in Abuja.
Security and humanitarian situation in both Northeast and Northwest as well as epidemic outbreaks, continue to affect millions of lives in those areas. SI is responding to the humanitarian needs of displaced populations and host communities through WASH, Shelter/NFI, FSL and Emergency activities. Through strategic partnership, SI also promotes integrated approach with health and protection sectors.
The annual budget of the mission was around 7.8 million euros in 2022. The mission has potential for development in Northeast and Northwest.
The mission is fully staffed with 17 international and197 national personals with a wide range of profiles. The position is based in Maiduguri, with potential movements to the NE sub-bases and/or the locations where SI response is being implemented, depending on the security assessment.
ABOUT THE JOB
- General objectives
The Admin Manager will implement and supervise all administrative operations Northeast base and its 3 subbases Nigeria. He/she will organize administrative support for programs, enforcing Solidarités International procedures. As per his JD he / she will be responsible for:
Administrative management of personnel:
- Assist in welcoming and integrating new personnel, ensure they receive administrative briefing
- Supervise the administrative management of personnel recruitment and hiring at his/her base
- Draft employment contracts for employees at his/her base, and ensure that they are adhered to
- Ensure that performance reviews are carried out according to defined procedure, and monitor the professional development of personnel
- Checking and validating payroll of the bases before sharing with coordination for payment.
- Centralise training requests from teams and set up a training plan
- Assist in ordering and determining disciplinary measures
- Apply the formalities provided for sanctions and for termination or breach of contract
- Calculate taxes, complete returns and make statements and payments to the necessary organizations
- Evaluate risks linked to changes in compensation and social policies
- Oversee the setting up of legal representation and consultation bodies for personnel at his/her base, and assist in conflict management and resolution
- Track the cost of living
Team management
- Define the needs of administrative personnel at his/her base, and recruit according to the resources allocated
- Train, support and evaluate the administrative team at his/her assignment base
- Plan and direct the activities of the administrative team
Cash- Management /Accountancy:
- Manage his/her base’s cash-flow and ensure that banks and cash boxes are well supplied
- Manage transfers and monitor the security of funds
- Formulate cash-flow forecasts with the logistics officer and the program managers
- Supervise the upkeep and security of safes and cashboxes
- Validate all disbursements and commitments of expenditure, in compliance with Solidarités International procedures
- Supervise account keeping at his/her base, monitor cash balances
- Validating financial payments as bank signatory
- Monitor bank books for his/her base and keep the safe
- Playing his /her role in monthly and annual closures
- Prepare and supervise the monthly closing, review, and integration of the accounting for his/her base
- Verify the accounting files before they are sent to coordination
Budgetary / financial Management:
- Update allocation boards for his/her base, reviewing LFUs, OFUs,
- Update and analyse budget follow up in conjunction with logistic and program teams
- Make connections between budgetary consumption and activity progress
- Propose solutions if necessary, indicating financial risks & gaps and finding solutions to fix them
- Monitor functioning costs at his/her assignment base
- Oversee adherence to donor administrative procedures
- Aid the administrative coordinator in formulating financial reports and carrying out audits
- Assist in formulating budgets for new projects
.
Administrative management of the base
- Verify and validate all contracts drafted at the base
- Assist in selecting Solidarités International premises
- Ensure administrative monitoring of insurance locations, claims and contracts
Reporting/communication:
- Establish and maintain relationships with local and regional administrative authorities, monitor regulations in force
- Take part in meetings relating to administrative aspects, represent Solidarités International on request and/or by order
- Supervise the sending of administrative files to the coordination
- Ensure administrative and financial reports are made to the coordination according to the Solidarités administrative calendar
Priorities for the 2/3 first months
- Decentralization of base finance management from Coordination to base
- Ensure close follow-up of completion of on-going projects with a specific attention to budget and administrative support needs at base level
- Support the new set up of Borno base, ensuring clear communication channels with the subbases and with coordination
YOUR PROFILE
Experience:
- Professional experience: 1 year of experience in similar position
- Experience in remote management would be an asset
- Previous experience with SI is an asset
Personal qualities:
- Reliable, honest,
- Very good organizational skills
- Resistance to stress,
- Good interpersonal skills (communication), team player,
- Capacity to delegate and to manage,
Technical competences:
- Languages: fluent in English
- Excellent analytical skills, writing and speaking
- Knowledge of general administrative management and SI tools (LFU, OFU, SAGA BOUSSOL, Homere, etc.)
- Excellent knowledge of MS office applications (Word, Excel, PowerPoint)
Priorities for the 2/3 first months
- Decentralization of base finance management from Coordination to base
- Ensure close follow-up of completion of on-going projects with a specific attention to budget and administrative support needs at base level
- Support the new set up of Borno base, ensuring clear communication channels with the subbases and with coordination
SI WILL OFFER YOU
A salaried post:
According to experience, starting from 1800 euros gross per month (+ 10% annual leave allowance paid monthly) and a monthly Per Diem of 600 USD
SOLIDARITÉS INTERNATIONAL also covers accommodation costs and travel expenses between the expatriate’s country of origin and the place of assignment.
Social and medical cover:
Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.
APPLICATION PROCESS
Does this description fit you? Please send us your CV and Cover letter in English. CV only applications will not be considered.
NB: The vacancy may close before the deadline. Thank you for your comprehension
For further information about SOLIDARITÉS INTERNATIONAL, please consult our website: http://www.solidarites.org/en/
