Un nouvel avis de recrutement est lancé au siège de l’ONG Acted pour un poste de chargé de gestion.
Titre du poste ouvert à recrutement à l’ONG Acted : Chargé(e) de gestion des subventions
Qui sommes-nous ?
Acted œuvre auprès de 19 millions de personnes dans 43 pays, à l’intersection des programmes humanitaires, de développement, climatiques et environnementaux. Nous nous appuyons sur une connaissance approfondie du contexte et intégrons les technologies émergentes pour sauver des vies, soulager les souffrances et protéger et restaurer notre planète. En collaboration avec un réseau croissant de partenaires locaux, nationaux et internationaux, nous poursuivons un objectif commun : un monde 3Zéro – Zéro exclusion, Zéro carbone et Zéro pauvreté.
Profil recherché
Vous possédez les compétences essentielles requises pour le travail humanitaire et de développement classique, alliées à une forte conscience climatique et environnementale. Vous savez relever les défis qui surgissent à la croisée des souffrances humaines et environnementales. Doté(e) d’un esprit entrepreneurial, vous savez identifier les opportunités, établir des liens, adapter votre approche aux différents contextes et prendre des risques calculés pour atteindre vos objectifs. Vous savez allier principes et pragmatisme, ambition et humilité.
Acted France (Siège social)
Le siège social d’Acted a été établi à Paris en 2000 afin de coordonner les activités de l’organisation à l’échelle mondiale. Aujourd’hui, il emploie 110 personnes réparties dans les départements des ressources humaines, des finances, des programmes, de l’audit, de la sécurité, de la logistique et des systèmes, et de la communication. Ces départements soutiennent les 42 directions pays. Le siège social centralise également la direction d’Acted, notamment le directeur général, le directeur du développement et les quinze membres du conseil d’administration.
Rôle et responsabilités principales
Sous la supervision du responsable des subventions, le chargé de gestion des subventions accompagne les équipes de terrain dans l’élaboration des propositions et la gestion des subventions, conformément aux procédures d’Acted et des bailleurs de fonds, tout au long du cycle de projet pour un portefeuille pays donné. À ce titre, il examine et valide tous les documents (propositions de projet, rapports, modifications, etc.) préparés sur le terrain et diffusés en externe, afin de garantir leur conformité aux exigences des bailleurs de fonds et d’Acted.
Le/la chargé(e) de gestion des subventions veille également à ce que les obligations contractuelles et les directives des bailleurs de fonds soient connues et respectées lors de la mise en œuvre du projet. Il/elle facilite la coordination interne et la communication avec les services concernés sur les questions relatives à la gestion des subventions et signale au/à la responsable des subventions et au/à la directeur(trice) des programmes, selon les besoins, tout problème ou difficulté rencontré(e) par les équipes de terrain lors de l’élaboration ou de la mise en œuvre du projet.
Principales fonctions
Soutien au développement de projets et aux relations extérieures
Gestion des subventions
- Suivi des contrats
- Signalement
- Suivi des partenaires
- Suivi des procédures du donneur
coordination interne
- rapports et communications internes
- Dépôt
- Formation interne
- Soutien au recrutement et à la gestion du personnel
Qualifications et compétences requises
- Diplôme d’études supérieures en sciences politiques, relations internationales, développement international ou équivalent (anthropologie, sociologie, aide humanitaire)
- Expérience requise dans le secteur humanitaire, notamment sur le terrain, en rédaction de rapports et en relations avec les donateurs.
- Excellentes compétences en communication écrite et orale en français et en anglais
- compétences analytiques
- Capacité à travailler sous pression
- Expérience internationale requise
Termes de référence
Pour plus d’informations sur le poste, cliquez ici .
Conditions
- Salaire mensuel compris entre 2200€ et 2400€ (avant impôt), selon le niveau d’études et d’expertise.
- Bons repas (« tickets restaurant ») au siège social,
- Prise en charge à 50 % des frais de transport parisiens (Navigo Pass)
Rejoignez-nous
Envoyez votre candidature (CV et lettre de motivation) par mail ([email protected]) ou ci-dessous, sous référence : GMO/HQ
Veuillez noter qu’Acted ne demande des frais à aucun stade du processus de recrutement.
FICHE COMPLÈTE DU POSTE pour un poste de chargé de gestion AU SIÈGE D’ACTED
Position Grants Management Officer Starting date ASAP
Location Paris 8th arr. (HQ), France Type of contract Fixed term
Contract duration 6 months, renewable Security risk level Calm (1/4)
Under the supervision of the Grant Manager, the Grant Management Officer supports field teams’ proposal development and grant management, in compliance with ACTED’s and donors’ procedures throughout the project cycle for a specific country portfolio. As such, the Grant Management Officer reviews and validates all documents (including project proposals, reports, amendments) prepared at field level and shared externally, to ensure they are in line with donor’s and ACTED requirements. The Grant Management Officer also ensures contractual obligations and donor guidelines are known and followed during project implementation. The Grant Management Officer facilitates internal coordination and communication with relevant departments on grant management related issues, and reports any challenges / issues related to grants encountered by field teams during project development or project implementation to the Grant Manager and Programmes Director, as required.
1. Support to project development and external relations
– Contribute to the identification, review, and dissemination of donors’ calls for proposals or other funding opportunities related to a given portfolio of countries, in liaison with ACTED field missions and the Stratégie France where relevant (for private sector and/or French institutional actors)
– Provide support to field teams in the project development process and ensure project development documents (proposals, tender bids, etc.) are in line with ACTED global and country strategy and comply with donor requirements for final validation and timely submission;
– Represent ACTED in external calls and meetings related to a portfolio of countries with institutional donors (e.g. CfP information sessions, country briefing sessions, coordination meetings) upon request of the Grant Manager or Director of Programmes
2. Grants Management Contract follow up
– Ensure a thorough review of contracts prior to signature to avoid any risks for ACTED, and ensure that contractual obligations are properly understood and respected throughout project implementation by the field teams
– Support the Finance Department on the follow-up of co-funding requirements for a given country portfolio and liaise with Stratégie France as required and in coordination with the Grant Manager
For the past 30 years, international NGO Acted has been going the last mile to save lives. Currently, Acted supports 20 million people across 43 countries to meet their needs in hard-to-reach areas – and pursues a triple mandate as a humanitarian, environmental and development aid actor. Acted relies on an in-depth knowledge of local territories and contexts to develop and implement relevant long-term actions, with a wide range of local and international partners, building together a “3ZERO » world: Zero Exclusion, Zero Carbon, Zero Poverty.
Acted’s head office was set up in Paris in 2000 in order to coordinate the organisation’s activities on a global scale. Today, the head office employs 110 people in the HR, Finance, Programmes, Audit, Security, Logistics & Systems and Communications departments. These departments support the 42 Country Directorates. The head office also acts as a focal point for Acted’s management, namely the Chief Executive Officer, the Director of Development and the fifteen members of the Board of Directors.
Reporting
– Directly follow up of reporting for a specific portfolio of countries, in liaison with the relevant field offices and HQ FLATS’ Departments, ensuring that quality reports are submitted in a timely manner
– Follow up on the missions reporting and other grant management obligations through a monthly review of the reporting follow up (RFU)
– Provide support to report on project results and impact data and measure project indicators in collaboration with the HQ AME Manager when required;
Partner follow up
– Ensure the timely implementation of due diligence processes in collaboration with other relevant HQ Departments (particularly finance and audit) and the Grant Manager
– Follow up on contractual management of partners, ensuring that partner agreements are signed as required
– Follow up on overall partners’ management through a monthly review of the Reporting on Implementing
Partners tool (RIP)
Donor procedures follow up
– Provide support and guidance to field teams on donors’ guidelines and procedures related to grants to improve their understanding and follow up
– In close collaboration with the Grant Manager and Programme Support Manager, follow up any change in donors’ procedures, disseminate the information to the GMU as well as field teams as relevant, and contribute to the development of documents, processes and procedures that improve grant management accordingly
3. Internal coordination
Internal reporting and communication
– Identify and swiftly report on problems/bottle necks/blocking points related to grants or project development from a defined portfolio of countries, and define a solution in liaison with the Grant Manager, or Director of Programmes when / as required, as well as HQ FLATS departments
– Facilitate interdepartmental communication and information sharing both within HQ and with the field on grant management aspects, notably ensuring close collaboration with HQ FLATS departments for the timely review of all proposals, contracts, reports, partner agreements, and any other communication with donors
– Ensure regular and clear communication with field teams of a given portfolio of countries, as well as with HQ finance, logistics and audit and finance focal points, through regular coordination meetings
Filing
– Maintain complete and updated project files in both digital and hard copy format as required
Internal Training
– Ensure that newly recruited PD staff for the given country portfolio are appropriately briefed before departure to the field on their roles and responsibilities as well as immediate work priorities – Conduct the GMU-specific induction training for newly recruited staff
Support to staff recruitment and management
– Participate in the recruitment of field PDI to PDO staff in close collaboration with the Grant Manager and HR Department
– Support and mentor the GMIs, following up their workplan and day to day activities in liaison with the Grant Manager, with the aim of strengthening their technical capacity and understanding of GMU and ACTED functioning and procedures
4. Other
– Support the preparation of ACTED’s communication tools (e.g. annual report) in close collaboration with the Communications Department
– Support the organization of ACTED events as required
• Undertake any other tasks as requested by the Grant Manager / Director of Programmes
• Advanced degree in Political Science, International Relations, International Development or equivalent (anthropology, sociology, humanitarian aid)
• Experience in the humanitarian sector on the field, report writing and donor relations required
• Excellent written and oral communication skills in French and English
• Analytical skills
• Ability to work under pressure
• International experience required
• Salary between 2200€ and 2400€ monthly (before income tax), depending on the level of education & expertise.
• Food vouchers (“tickets restaurant”) when in HQ,
• 50% coverage of Paris transportation costs (Navigo Pass)
Please send your application (cover letter + resume) to
[email protected] under Ref: GMO/HQ
