The MENTOR Initiative is the world’s leading non-profit organisation dedicated to the control of malaria and other vector borne diseases in emergency settings, operating across countries in west, central, and eastern Africa, Middle East and South America. The organisation directly delivers large scale disease control interventions to the most vulnerable communities caught up in emergencies, and in parallel, also works to build the technical and operational capacity of local and international partners on the ground, to incorporate medium and long term disease control systems into their operations and country strategy.
Overall Job Purpose
The Base Coordinator is overseeing program implementation, as well as directly responsible for the management of the field base for all MENTOR operations. The Base Coordinator reports to the Country Director (CD) and works in close collaboration with the technical coordinators. He/she is the direct line manager for all local staff members (of which some respond functionally to relevant program coordinators).
The main responsibilities of this post are as follows:
Security Management
- In close collaboration with the Country Director and the logistics coordinator, the Base Coordinator is responsible for overall security management in a highly unstable area.
- Ensure effective networking and in-depth and regular information collection on the situation in the areas under his/her responsibili
- Oversee that security related logistical support for the operations is functiona All deficiencies must be reported immediately by the Base Coordinator to the Logistics Coordinator and the Country Director.
- Brief the Country Director regularly on the security situation in the area of responsibility and provide input to the MENTOR Initiative security guidelines as requested by the Country Director or the Logistics Coordinato
- As per instructions from the Country Director, oversee and manage any security incidents in the areas under his/her responsibility – including evacuation or hibernation of sta
- Ensure the strict respect of organizational security guidelines and annexes (vehicle usage, curfew, appropriate behavior e) by all MENTOR team members working from the base, and any people visiting or being hosted at the base. Any lack of respect of these rules must be reported immediately to the Country Director.
- Support the timely updating of security guidelines and annexes as required
- Ensure any security incidents and infringements of security guidelines and annexes are appropriately investigated and reports provided for submission to donors where necessary.
Operational support
- With support from the Logistics Coordinator, the Finance Coordinator and the Country Director, the Base Coordinator ensures that the MENTOR base operates on the basis of MENTOR’s existing
- Assist the Finance Coordinator and the Country Director with the proper implementation of MENTOR finance field systems to ensure that timely and accurate financial reporting is sent to the team as required as well as oversee adequate cash flow and regular follow up on budget expenditure and planning.
- Oversee that standard MENTOR administrative procedures and forms are adhered to and used for regular administrative matte This includes, as per requirements, the drafting of MoUs (approved by the Head Quarter and signed by the Country Director) with relevant local authorities as well as with partner’s organization.
- In close collaboration with the Logistics Coordinator and the Country Director, ensure proper implementation of logistics procedures for warehousing and asset management, fleet and fuel management, communications systems and maintenance, local procurement and overall program logistics support for program activitie
- With the assistance from the Finance Coordinator and the Country Director, ensure that Human Resources management systems for the MENTOR mission are adhered to through transparent recruitment procedures, respect of internal rules and regulations, performance reviews, complaints systems, salary scale, local payroll e
- With support from the Country Director, overall responsible for the respect and adherence by expat and local team members present in the base to the MENTOR code of conduct including policies in regard to Safeguarding/PSEAH (Protection of sexual exploitation, sexual abuse and sexual harassment).
- Direct line manager of MENTOR employed national operational support staff based and ensures that work schedules and action plans are developed and adhered to.
- To ensure that the Code of Conduct and Safeguarding/PSEAH guidelines are adhered to by all staff at all times and regular training takes place to ensure that all expat and local staff fully understand the level of behavior expected of them.
Programme support
With technical support from the Programme team, the Base Coordinator will help in supporting the Field coordination team to oversee the successful implementation of programmes activities.
Communication
- Internal:
- Organize regular general team meetings, technical meetings as well as operational support meetings
- Be an open, communicative and accessible line manager to all staff under your responsibility
- Provide input to MENTOR internal situation reports
- Provide regular written updates on the security situation to the Country Director and the Logistic Coordinator.
- Provide regular updates on the finance part of the base and the programme to the Finance Coordinator
- Participate actively in regular management team meetings.
- External:
o Assist the Country Director with field related information for external reports and/or donor proposals.
o Participate in external meetings related to general or security context
o Provide support to the Field Coordination team in technical meetings with health stakeholders in the target area.
o Ensure a transparent and efficient exchange of data, context reports etc with relevant stakeholders , as required by the Coordination team
o Provide support during agreed media and/or donor related field visits as required by the Country Director
Others
- With support from the Country Director, the Finance Coordinator and the Logistic Coordinator, oversees the implementation and respect of all administrative, logistical and security aspects linked to a direct collaboration with partner organizations that may co-habit for a certain period of time at the MENTOR base.
- Any other duties as may be assigned by the Country Director.
Expériences / Formation
– At least 2 years experiences as Field Base Coordinator or similar position
– Familiar with NGO working environments and standard procedures
– Solid prior experience working in complicated security contexts
– Proven experience in project/HR and Logistics management
– Familiar with donor’s procedures
-Experience working with SAGA is an asset
– Excellent communication skills
– Fluency in French/English
Salaire
Contract duration: TBC
Start Date: ASAP
Comment postuler
The Mentor Initiative applies a zero-tolerance approach to sexual exploitation, abuse, mistreatment or harassment, and other types of unethical behaviour including fraud. The Mentor Initiative will contact previous employers of applicants to determine if they have any history of violating international standards and codes of conduct relating to such matters.
To apply, please send your CV, letter of motivation and details of three referees (including your most recent employer) to: [email protected]
