Médecins Sans Frontières recrute pour ces 2 postes (04 Octobre 2022)

You will find yourself a rich multicultural environment embellished with many relaxation areas to exchange or just create. The opportunity to test and learn. Every idea is welcome, your comments and opinions will be appreciated at all levels of the organization. The chance to be a key player in a growing and highly qualified team. And most importantly, great colleagues in a healthy work environment… (yes, yes..)

We are looking for: FIELD SUPPLY CHAIN REFERENT

Department: Operation

Direct Manager: Head of Supply

Number of Team members to manage:

Direct: Depending on the mission set up

Working %: 100%

Position based in: Abidjan with possibility of field visit up to 60%

Mobility: depending on the needs

• The Field Supply Chain referent is a key position to the success to MSF Supply Chain operations.
• Develop synergies with the different stakeholders (HQ Operations department, missions team, local authorities, other MSF OCs and partners, …)
• To lead and manage the field supply chain to ensure the effective and efficient service management for MSF WaCA operations and activities.
• Develop the mission’s emergency response supply chain strategy and ensure the implementation and the monitoring
• Be accountable for the design, planning, execution and monitoring of supply chain activities, delivery of an effective supply chain function within the MSF WaCA operations in compliance with the standards and policies
• Participate or lead the continuous improvement of performance quality throughout the Supply chain team and ensure stakeholders’ satisfaction by exercising service-oriented practices.

Coordination and supply chain strategy

• Participate actively in the definition and update of annual project planning and budgets, defining strategies and providing advice to the missions and operations team in the translation of the identified supply needs into objectives, priorities, and resources needed for the mission
• Provide support to the supply management team by reviewing management responses pertaining to Supply Chain as well as the design and implementation of required corrective measures on supply chain audit findings
• Work with the missions and the operations department to support the development and monitoring of mission supply chain guidelines incl. (supply chain strategies, Service Level Agreement, storage strategy, sourcing strategy, etc.). Alert on gaps/deficiencies of project proposals when risks incurred.
• Implement Key Performance Indicators to monitor supply chain effectiveness.
• Collaborate with operations and missions coordination team on implementing and strengthening Supply Chain systems, processes, and policies to meet all operational needs through anticipation and identification of issues and challenges and the most appropriate solutions to address them, including in the realm of forecasting, procurement, inventory and distribution.
• Contribute to the development of standard processes and tools for supply chain, covering: needs & planning, procurement, warehousing & stock management, distribution and transversal activities. This includes contributing to the development of policies and guidance

Emergency Response Supply chain support

• Take active participation in the Emergency Responses team. Remain flexible to answer/re-deploy in timely fashion.
• Undertake thorough assessments of infrastructure and supply chain and procurement environment in emergency situations (airports, sea ports, customs processes, warehousing, access routes etc.) to enable operation take supply chain-informed decisions. Monitor and report any relevant changes in post-emergency period that may influence intervention strategies.
• Develop and sustain liaison with local government authorities, MSF OCs, and other partners engaged in the field emergency response.
• Support management of medical and logistics supplies and as well as information management (incoming pipelines, stock reports,…) to ensure the emergency team remains well- informed and well-prepared for incoming pipeline and related schedule.
• Manage warehousing, inventories, delivery and distribution facilitation including the supply reports, identify and overcome bottlenecks to ensure uninterrupted emergency supply chain operations.

• Transversal activities
• Human Resources and Capacity building
• In collaboration with missions coordination team, periodically reviews the supply chain organization structure to interface with Supply Chain systems.
• Support in defining the missions HR setup and can be asked to fill the gap in missions if needed.
• Support the missions line manager in the performance management of the Supply chain management team in the mission (setting objectives, team induction plan, appraisal, …). Act as Technical referent of the mission Supply chain management team.
• Reporting
• Analyze the supply missions supply reports and give feedback and orientation
• Develop and coordinate data gathering
• Systems monitoring and evaluation activities.
• Field visit reports and regularly monitor the recommendations

Other :

• Can represent the WaCA Supply Unit in current and futur working groups, plateforms and international supply studies.
• Provide advises and support to the field missions and to operational emergency unit team for all supply chain matters

Education / Qualification / Pre-requisites

Competencies / Skills

Aptitudes – Soft skills

Professional experience required

Languages skills

Computer skills