Management Sciences for Health (MSH) recrute pour ce poste (06 Janvier 2022)

Informations sur l'emploi

Titre du Poste : Compliance Officer

Lieu du Travail : Bénin

Description de l'emploi

Management Sciences for Health (MSH) est une organisation mondiale à but non lucratif qui apporte des changements fondamentaux aux systèmes de santé afin de protéger les gens des maladies et d’améliorer leur santé. MSH collabore avec des partenaires locaux, du ministère à la communauté, pour renforcer et compléter les systèmes de santé existants. Depuis 1971, MSH a travaillé dans plus de 150 pays pour aider à assurer un accès durable, résilient et équitable à des soins de santé de qualité dans le monde entier.

The job description below is designed for Management Sciences for Health (MSH) IHSA project Compliance Officer. The MSH IHSA project is a five-year USAID-funded program that will deliver integrated health services to address the systematic challenges that impede the delivery and uptake of quality, high-impact health services in Benin.  The program will focus on sustainably building local capacities to drive reductions in maternal, infant, child, and adolescent girls’ morbidity and mortality.  It will build the capacities of local government, health sector officials, and community members to ensure the availability, uptake, quality, relevance, sustainability, and resourcing of health services.  The program will also support and reinforce management and governance systems with proven approaches tailored to meet local needs and contextual realities. The Compliance Officer position will be based in the main project office, in Porto Novo.

The position holder will ensure that all staff are well versed in donor and MSH policies and procedures and are adhering to such standards.  S/he will identify gaps in existing control systems and provide recommendations to strengthen them.  In coordination with the Director of Internal Audit, s/he will develop a plan to review and evaluate the effectiveness and efficiency of operations, reliability of financial reporting, compliance with MSH policies and Standard Operating Procedures (SOPs), donor compliance requirements, Benin law and the safeguarding of assets. S/he will plan, perform and report back on internal controls to confirm whether controls are in place and are effective.

S/he will also carry out reviews and oversee a system of regular spot checks to verify whether MSH Benin complies with USAID and MSH requirements. S/he will present findings in comprehensive reports and monitoring checklists, and then conduct follow-up to ensure his/her recommendations have been implemented and adhered to.  S/he will also assist project leadership team in following-up on audit recommendations and corrective actions from the internal and external auditors to verify the recommendations have been implemented and adhered to.  The Compliance Officer will also conduct an annual evaluation.

This position holder under the supervision of the Chief of Party, will be responsible for internal control oversight and day-to-day monitoring of project subawardees, including verification of subaward recipients’ financial reports and invoices submitted to MSH for reimbursement of subawardee expenses (costs) incurred in conjunction with the IHSA project activities and deliverables.

Specific Responsibilities:

  • Confirms that all project financial and operational activities are in compliance with Benin law, donor rules and regulations, and MSH policies and standards.
  • Develops an annual review plan including regular spot checks, evaluation tools, standards, taking into account ethical considerations, and schedule to evaluate all project functions, including all regional offices on a regular basis; and to revisit sites that are determined to be of higher risk.
  • Tests internal controls, targeting high-risk areas.  Document weakness and make recommendations, in written reports, to address weaknesses.
  • Monitor, document, and report on progress on implementation of audit recommendations and corrective action plans on a quarterly basis. Quarterly reports will be submitted to the MSH Home office.
  • Examines the adequacy and appropriateness of internal controls within MSH Benin policy framework.  Identifies gaps in policies, procedures and internal control systems and provides recommendations for strengthening them.  Follows-up recommendations to confirm they have been implemented and adhered to.
  • Prepares detailed reports of each evaluation/review with prioritized findings and recommendations.  Presents regular spot check reports to project leadership team, and the MSH Director of Internal Audit.
  • Follows-up recommendations from the internal and external auditors to verify that recommendations have been implemented and adhered to.
  • Stays abreast of laws, directives, and current trends in the local legal and NGO environment.
  • Provides risk assessment for financial and operational landscape.  Identify high risk, high probability events, and provide recommended mitigation plan. Provide ad hoc risk assessments for specific scenarios by request.
  • Provide ad-hoc advice, helping staff to achieve the goal of establishing sound risk management and internal control systems; offer practical advice on how best to comply with financial policy and donor guidelines.

Strategic

  • Accountable for recommending practical solutions in the effective delivery of MSH business systems, procedures and processes, in line with agreed key performance indicators and ensuring service level agreements are met where applicable.
  • Perform test of controls of the support functions to ensure they are in compliance with MSH polices & procedures and that they operate efficiently.
  • Disseminate policies, systems and practices and provide training and guidance for effective management, procurement, disbursement and accounting for all financial resources in line with MSH, Donors (USAID, etc.) and local laws where required.
  • Facilitates the process for a strong and effective risk management culture across the organization to ensure all business activities are carried out in accordance with MSH policies, relevant industry regulations, country laws and risk management standards.

Budgeting, Financial Analysis, and Donor Reporting

  • Works in close coordination with the Program teams to ensure full adherence to the donor contract management rules and donor compliance standards.
  • In coordination with COP, monitor performance and efficiency of project by analyzing /project monthly spend rates and highlighting possible problem areas.
  • Validates monthly cost analysis and update cost ratios to ensure each donor bears the correct proportion of costs.
  • Designs and recommends internal systems that ensure accurate and timely reporting on financial and program performance.
  • Supports with integration of systems and provide project management support, as required.

Internal & External Audit Support

  • Supports preparation and successful conclusion of internal and external auditing activities for the COP, MSH HQ and for the donor annual audit reporting.
  • Conducts ad-hoc and confidential investigations on control breaches, as may be necessary from time to time.
  • Reviews management comments for audit reports and work to monitor progress on work plans for implementation of audit recommendations from internal and external audits.
  • Evaluates the adequacy of controls in the company’s computing and communications systems.
  • Appraises the economy, efficiency and effectiveness with which the IHSA project resources are deployed.
  • Reviews systems and procedures across all business areas and field offices recommending improvements to existing processes and procedures, where appropriate.
  • Conducts monthly/quarterly review of payroll to verify that eligible employees are paid in accordance with the employment terms and timesheet approved.
  • Appraises the extent of compliance by various functional areas with policies, procedures, plans and legislation and monitoring actions agreed to address areas of high risk and/or control lapses observed.

Leadership, Coordination and Capacity Building

  • Designs training programs to continuously improve individual and organizational capacity to take on additional responsibility and ensure highest standards of financial reporting, ethics and compliances.
  • Supports induction and training of new staff on donor contract management, and MSH’s systems, policies and procedures. This may include leading face-to face and / or remote training when required
  • Develops self, and maintains knowledge and awareness of MSH’s strategic objectives and international operations and an understanding of the implications of this on donor compliance issues.

Subaward Monitoring and Oversight

  • Establish and maintain subaward financial and program results monitoring system, tools and templates; in accordance with the subaward management system established by MSH Corporate Contracts Office.
  • Monitor, verify and evaluate quality and timeliness of subawardee reporting performance: will include review, verification and providing feedback on monthly/quarterly financial and technical reports submitted by subrecipients.
  • Validate financial reports against technical reports and certify accuracy and alignment with pre-determined requirements ahead of submission to finance/accounting for payment of subrecipient invoices and recording in the financial system.
  • Conduct regular subrecipient site visits to conduct review and verification of support documents for expenses and costs billed to MSH, develop corrective action plan recommendations ensuring that subrecipient billing and program results reports are conducted in accordance with terms of the subaward agreement with MSH and applicable USAID guidelines.
  • Conduct Risk assessments for subrecipients and monitor effectiveness of managements’ corrective actions.
  • Provide skills training for subrecipients around internal controls and financial accounting monitoring.

QUALIFICATIONS

  • Bachelor’s degree in accounting or related area. Advanced University Degree (Master’s degree or equivalent) in Accounting, Finance, Auditing, Economics, Business Administration, or related discipline desirable.
  • A minimum of 7 years of progressively responsible positions in an INGO finance/audit operations team with at least 3 years of experience of managing compliance.  Prior experience as an auditor preferred.
  • Strong analytical skills and experience with financial systems required. Strong working of MS Word, Excel, Access. Fluency in accounting systems required (QuickBooks preferred).
  • Extensive familiarity of USAID rules and regulations required.
  • Experience in international development programs preferred.
  • Excellent planning, management, and organizational skills.
  • Qualified/certified / member of an Accounting or Audit professional body
  • Proven leadership and interpersonal and communication skills and capacity in negotiation and conflict management.
  • Fluency in French required; with proficiency in English strongly preferred. Ability to write clear, concise reports.
  • Proven ability to influence activity at a senior level, taking initiative and working independently as well as work a team player; demonstrate cooperation with members of other teams, responding quickly and accurately to queries and issues.
  • A strong commitment to high standards of service delivery and customer care.

MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements. MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status. In compliance with U.S. Department of Labor Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH has developed and maintains an affirmative action program and plan.

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