Malaria Consortium is recruiting for a State Administrative Officer to join our team in Yobe State.
Job purpose
To provide administrative, personnel and logistics support in the project office.
Scope of work
The Field Administration officer will be actively responsible for maintaining an effective and efficient workflow of the office through enforcing administrative procedures to the office operating system and equipment. S/he will be directly responsible for the provision of administrative, personnel and logistics support in the office. S/he is accountable to the zonal project manager.
Key accountabilities
Manage and performs all administrative support in the office (40%)
- Ensures all staff adhere to the office policies and general office procedure
- Develops and maintains an effective maintenance procedure for the proper functioning of all IT equipment and computer networks in the office
- Ensures proper management and maintenance of assets including office building, vehicles, equipment, etc.
- Manages the filing system and storage of all administrative documents
- Liaise with the Project Officers in coordinating meetings, workshops, seminars, travel arrangements and/or events
- Liaises with National Office on administrative issues
- Carry out other duties as assigned
Provides personnel services support in the office (10%)
- Implements personnel policies and procedures
- Provides support and coordinates personnel and related staff matters
- Maintains employee files and records for administrative use
- Assists in compiling annual leave roster and submit to National Office
Provides Operational and logistic support to the office (50%)
- Develops and maintains strong and effective relationships with service providers including hotels, care hire services, travel agencies, immigrations, etc. for project activities
- Carries out timely booking of venues for seminars, conferences, workshops and other project activities
- Sourcing of appropriate venues for seminars, conferences, workshops and other project activities
- Ensures timely picking of consultants, visiting staff, and other stakeholders
- Ensures project receives value for money for all procurements at all times
- Manage the driver and project vehicle
- Providing support on need basis to Malaria Consortium projects on filing, documentation and other related issues
Person specification
Qualifications and experience:
- Bachelor’s degree in related discipline
- Significant years’ experience in similar role
- Good supervisory, inter-personal, communication and planning skills
- Proven previous experience in office management
- Possess good understanding, knowledge and experience in document control and management
Essential
- Excellent interpersonal and communication skills
- Excellent computer skills with proficiency in Microsoft Word, Excel and PowerPoint
- Good Attention to detail
- Ability to maintain confidentiality of project information
We need to keep beneficiaries safe so our selection process reflects our commitment to safeguarding. Please find our Code of Conduct, Safeguarding Policy and Privacy Notice here.
Due to the nature of this role we will be reviewing applications on an ongoing basis and the role might be filled and closed before the closing date. Early applications are encouraged.
To apply for this position you will need to have the right to work in Nigeria.
Please note that candidates who have been blacklisted by Global Fund should not apply.
The Company
Established in 2003, Malaria Consortium is one of the world’s leading non-profit organisations specialising in the prevention, control, and treatment of malaria and other communicable diseases among vulnerable populations.
Our mission is to save lives and improve health in Africa and Asia through evidence-based programmes that combat targeted diseases and promote Universal Health Coverage.
