L’Office des Nations unies contre les drogues et le crime est un organe du Secrétariat des Nations unies dont le siège est à l’Office des Nations unies de Vienne en Autriche.
Poste 1 : Programme Assistant
The UNODC is mandated to assist Member States in the fight against cyber-related crimes through capacity building and technical assistance. Globally, investigators continue to be challenged by the high speed of data exchange, the involvement of multiple providers and the nuances necessary to apply traditional legal principles to this globalized crime.
In West Africa, the Global Programme on Cybercrime focuses on capacity building in specialized knowledge areas, awareness raising activities and cybercrime prevention methodologies, with a special focus on online child sexual exploitation and abuse investigation and prevention. These activities are implemented through various outputs and activities, including technical and legal advice, capacity building through training activities and procurement, and facilitation of national coordination and international cooperation.
Duties and Responsibilities
Under the overall guidance of the Representative of UNODC Regional Office in Senegal (ROSEN) and the direct supervision of the UNODC Head of Counter Cybercrime Programming in Africa, the Programme Assistant based at the Programme Office in Ghana will be responsible for providing general administrative, financial and travel services for the implementation of the Global Programme on Cybercrime operational strategy in Africa:
1. Provide general administrative, financial and travel services for the implementation of the program’s operational strategy, in accordance with the regulations and procedures of the section under the authority of the UNODC Regional Director for West and Central Africa and the Head of Counter Cybercrime Programming in Africa.
- Preparation of correspondence, letters and verbal notes.
2. Assist, in line with UNODC Rules and regulations, the timely processing of all procurement’s requests and Coordinate with ROSEN Finance/Administration section to ensure the follow-up of suppliers payments.
- Identify potential suppliers/providers and interface service between the office and the vendors for the registration of the latter in the supplier database on the Umoja platform
3. Assist in organizing all relevant Workshops and training sessions, as appropriate.
- Ensures facilitation of knowledge sharing
4. Perform any other task as requested by UNODC Head of Counter Cybercrime Programming in Africa.
- Coordinate with ROSEN Finance/Administration section and ensure proper follow-up of supplier payment files.
5. Ensures facilitation of knowledge development.
- Significant contributions to knowledge networks and communities of practice.
Competencies
Core Competencies
- Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline;
- Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements;
- Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback;
- Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible;
- Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident;
- Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships;
- Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.
Required Skills and Experience
Education:
- Secondary Education, preferably with specialized certification in Accounting and Finance.
- Bachelor’s degree in accounting, finance, management or related field is desirable but not a requirement.
Experience:
- Minimum of five years (Secondary Education) or two years (Bachelor’s degree) of relevant professional experience in programme or project administration or related area (finance or logistics) is required;
- Experience with SAP based ERP system (such as UMOJA) is desirable;
- Experience within the United Nations System is considered an asset.
- Experience in the use of computers and office software (MS Word, Excel, etc.).
Language
- English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required.
- Knowledge of another official United Nations language is an advantage.
Disclaimer
Applicant information about UNDP rosters
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Same Posting Description for Internal and External Candidates
Poste 2 : Administrative and Finance Associate
The Administrative and Finance Associate is responsible for providing general administrative and financial services for the implementation of the program’s operational strategy, in accordance with the regulations and procedures of the section.
Provide programmatic support in the preparation of work plans, budgets, and funding proposals, including, compilation of comments on the different iterations and finalization.
- Gather, compile and process data and information from countries, donors, Regional Office, and project teams for the preparation of documents in relation to the work of the programme.
Gather, compile and process data and information from beneficiary countries, donors, Regional Office, and project teams for the preparation of documents and databases relating to programme management;
- Prepare correspondences, reports (substantive and financial), documents and publications;
- Assist in drafting assessment reports, evaluation reports and research documents;
- Attend meetings to represent the GMCP on subjects related to the implementation of the project’s activities in the region;
- Arrange appointments, meetings, trainings and missions including participant’s travel and administrative arrangements; negotiate and secure meeting venues; prepare meeting documents and meeting reports;
- Collect statistics, data and information to be used for substantive monitoring and evaluation;
- Undertake further research activities as required;
- Proactively maintain the activities of the Section while other project staff are on mission;
Support the Head of Programme in the tracking and reporting on activities and resources.
- Monitor on an ongoing basis budgets, allocations and expenditures by grant, and prepare required budget revisions;
- Assist in Reviewing and preparation of Project Financial Reports;
- Undertake procurement and related financial arrangements in coordination with the Administrative and Finance Unit;
- Support and work with colleagues in timely closure of commitments in the grants.
Maintain effective electronic and hard copy filing systems.
Performs other duties as assigned.
Institutional Arrangement:
Under the overall guidance of the Regional Representative and the direct supervision of the Programme Manager Officer, the Administrative and Finance Associate will be responsible for all administrative tasks and selected substantive assignments related to the work of the GMCP West Africa and will work collaboratively with ROSEN and UNODC HQ support teams.
Achieve Results: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
Think Innovatively: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
Learn Continuously: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
Adapt with Agility: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
Act with Determination: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
Engage and Partner: Demonstrates compassion/understanding towards others, forms positive relationships.
Enable Diversity and Inclusion: Appreciate/respect differences, aware of unconscious bias, confront discrimination.
Functional/ Thechnical Compencies:
Business Management: Result-Based management: Ability to manage programmes and projects with a focus at improved performance and demonstrable results.
Business Management: Customer Satisfaction/Client Management: Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs. Provide inputs to the development of customer service strategy.
• Look for ways to add value beyond clients’ immediate requests.
• Ability to anticipate client’s upcoming needs and concerns.
Business Management:Project Management: Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals;
Business Management: Operations Management: Ability Wo effectively plan, organize, and oversee the Organization’s business processes in order to convert its assets into the best results in the most efficient manner;
• Knowledge of relevant concepts and mechanisms.
Business Management: Partnerships Management: Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with strategies and policies;
Business Management: Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience;
• Ability to manage communications internally and externally, through media, social media and other appropriate channels;
Business Development: Integration within the UN: Ability to identify, and integrate capacity and assets of the UN system, and engage in joint work; knowledge of the UN System and ability to apply this knowledge to strategic and/or practical situations;
- Completion of secondary school is required;
- A degree in business, management, public administration or relevantfield corresponding to 4 years or more of post-secondary education is required.
- At least 6 years of experience in administrative, finance, programme and /or management support in an international organization and/or a non-governmental organization and/or the private sector;
- Knowledge of United Nations procedures and rules is an asset;
- Working experience with U.N. administration and financial management is an asset;
- Excellent computer skills (MS Word, Excel, PowerPoint, internet, e-mail) are required.)
Laguage: English required
- knowledge of other UN official languages is considered an asset.
