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TERMS OF REFERENCE
Post title : Finance Officer
Contrat type : Fixed-Term
Grade : NOA
Duty Station : Bamako
Contract duration : 1 year (renewable)
ABOUT WFP
The United Nations World Food Program (WFP) is the largest humanitarian agency fighting hunger in the world. WFP’s mission is to help the world achieve Zero Hunger by 2030. Every day, WFP works to ensure that the most vulnerable populations, especially women and children, can access the nutritious food they need to lead productive and healthy lives
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In Mali, the WFP supports the government’s efforts through an assistance strategy aimed at responding to the humanitarian emergency, strengthening the resilience of communities and supporting sustainable development efforts. In collaboration with state institutions, non-governmental organizations (NGOs) and partners of the United Nations system, the WFP organizes cash or in-kind transfers to meet the food needs of families affected by conflict or climatic hazards , provides school meals that promote access to education for girls and boys, supports the prevention and treatment of malnutrition, provides technical and financial support to groups of small agricultural producers to improve their production and access at the market.
- Job purpose :
To support the stewardship of WFP’s resources, monitoring budgets, forecasting, reporting on key data and providing basic administrative and human resource functions that enable effective management of funds, and ensure assistance to beneficiaries is undertaken in the most efficient and effective way possible.
II – Tasks and responsibilities:
Under the direct supervision of the Finance Officer (Head of Unit), the incumbent will be responsible of the following tasks:
- Maintain awareness of corporate finance and resource management strategies and major ongoing programmatic initiatives, participating where appropriate using finance and resource management expertise.
- Contribute towards the development of country specific plans and processes, aligned with Regional and wider WFP strategy, policies and processes to meet the food assistance needs of beneficiaries within the Country.
- Report on key data for financial status and outcomes of projects in accordance with corporate governance requirements, ensuring accuracy, deadlines, and accounting processes are complied with.
- Monitor budgets and carry out forecasting for new and ongoing projects according to established corporate procedures and requirements.
- Perform bank reconciliations, disbursements, clearance of receivables, overall cash management and monthly financial closures on a regular basis in accordance with corporate requirements.
- Where necessary, deliver core administrative services, working with contractors and following standard processes to provide cost-effective, quality and timely services to WFP staff.
- Where necessary, undertake basic human resource functions related to staff benefits, recruitment of local staff, and training.
- Collate data and contribute to preparation of accurate and timely reporting, providing management with financial, staffing and resource usage information to enable them to make informed decisions.
- Track and collate data to support others to improve policies, systems and procedures in order to minimise financial risks, improve the efficiency and effectiveness of operations, and ensure services are aligned with business objectives.
- Contribute to the delivery of financial controls and insight into WFP performance, supporting periodic risk and internal control assessments to identify areas which may present potential audit, compliance or financial risks.
- Guide and supervise more junior staff, acting as a point of referral and supporting them with more complex analysis and queries.
- Represent unit/CO at internal meetings, external meetings and events with other UN agencies, banks and other financial institutions, or other partners and entities as required.
- Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
- Other as required.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:
- Has performed basic financial analyses at a national and/or operational level
- Has experience managing financial transactions.
- Has experience in accounting software such as SAP
QUALIFICATIONS & EXPERIENCE REQUIRED :
| Education : | Advanced University degree in Finance, Business Administration, Accounting, or related fields, or First University degree in the same subject(s) with additional years of related work experience. A membership in an international recognized professional accountancy body such as Association of Chartered Certified Accountants (ACCA), Institute of Certified Public Accounts (ICPA) or equivalent will be an asset
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| Expérience : | Minimum of 3 years of increasingly relevant professional experience; OR without a master’s degree: 5 years of proven working experience in Finance, Business Administration, Accounting, or related fields
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| Knowledge : | Perfect knowledge of Microsoft Package |
| Languages: | Working knowledge French (proficiency/level C) is required. Fluency in English is advantage. |
Toutes les décisions en matière d’emploi sont prises sur la base des besoins de l’organisation, des exigences du poste, du mérite et des qualifications individuelles. Le PAM s’engage à offrir un environnement de travail inclusif, exempt d’exploitation et d’abus sexuels, de toute forme de discrimination, de tout type de harcèlement, de harcèlement sexuel et d’abus de pouvoir. Par conséquent, tous les candidats sélectionnés feront l’objet d’une vérification rigoureuse des références et des antécédents.
Aucun engagement, sous quelque forme que ce soit, ne sera proposé aux membres du Comité consultatif pour les questions administratives et budgétaires (CCQAB) des Nations Unies, de la Commission de la fonction publique internationale (CFPI), du Comité financier de la FAO, du Commissaire aux comptes du PAM, du Comité d’audit du PAM, du Corps commun d’inspection (CCI) et d’autres organes similaires du système des Nations Unies ayant des responsabilités de contrôle sur le PAM, tant pendant leur service que dans les trois ans suivant la cessation de ce service.
