Around the world, vulnerable populations face an array of complex problems. At Abt, we’re committed to making fundamental societal change in these disproportionately affected communities. We help wherever we’re needed. Here, you’ll collaborate with an international network of talented colleagues as you design and implement solutions for critical health, climate, economic, and governance issues. In partnership with local and indigenous communities you will help to improve lives and livelihood. All the while having the support and encouragement of leaders who always put your career and wellbeing first. Come make a World of Difference with us.
At Abt Associates, our commitment to creating a more equitable society for populations around the world starts from within. We understand how communities can flourish when people are given the right resources and support, and at Abt we continuously strive to cultivate a culture where there are no barriers to personal and professional fulfilment. Our welcoming and inclusive environment, our stance on employee wellbeing and flexibility, our deliberate approach towards expanding our talent representation, and our Employee Networking Groups are just some of the ways we ensure that everyone at Abt can thrive. With an eye towards continuous improvement, we know there’s always more to be done. And we’re set on doing it.
Solving the world’s most pressing issues and improving the quality of life for people worldwide is what we do every day at Abt Associates. Creating a more equitable world is no small task, but we are driven by big challenges.
We are a team of 4,000+ people in over 50 countries working in unison and focused on the bigger picture. Only by sharing our commitment, energy, and innovation do we affect change and push the boundaries of what’s possible. We welcome diverse ideas, backgrounds, and viewpoints – joining Abt means access to exceptional thinkers at the top of their game.
To thrive at Abt is to embrace flexibility and collaboration. Our open culture allows you to balance your work and personal life as needed to optimize personal well-being. Creating a more equitable world starts from within – we look after people around the world, and we’ll do the same for you.
Ready to embrace rewarding and meaningful work? Now’s your chance.
The Opportunity
As an Accountant, you will be responsible for performing the Accounting functions in support of all project activities following all relevant USAID and Abt Associates policies and procedures. This position will be reporting to the Chief of Party. Under the direction of the Chief of Party and Project Finance Analyst based in HQ, you will be responsible for project financial management, including but not limited to timely processing of transactions, posts to appropriate projects and tasks, prepare periodic remote office vouchers and other reports, and to keep the accounts up to date.
Core Responsibilities
- Proficient in QuickBooks
- Create new vendor records or update existing vendors
- Match vendor invoice to received goods
- Prepare payment authorization form
- Compile and upload supporting documents into accounting system
- Prepare bank reconciliation
- Record expenditures, income, and any other transactions in accounting system
- Prepare site funding request for the site operation
- Maintain project bank accounts to include requesting to open new accounts, modify signatories, or close accounts as needed.
- Ensure controlled cash management of bank and mobile accounts as well as petty cash
- Ensure all expenses and supporting documents are compliant with Abt and USAID policies and procedures
- Review expense reports and ensure all advances are cleared within 30 days of travel per Abt policies
- Ensure all governement taxes are paid and filed timely in accordance to local law
- Prepare and initiate site payroll by applying the appropriate dedcutions
- Develop, manage, and monitor project budgets and annual workplans in collaboration with global support team to provide data measurements on financial performance and recommend cost cutting and compliant strategies to implement the project with less resources
- Prepare revenue projections and update budget tracker and forecast on monthly basis and conduct discussion with COP in country along with TPM and PFA in HQ.
- Collaborate with procurement team to ensure international and local purchases are within the approved budget
- Provide ongoing financial administration to the project, including the processing of approvals for procurements, consultant agreements, and vendor invoices.
- Support the startup, general operations, and closedown of the PMI Evovle project.
- Inform and ensure global support team is updated on all contractual, financial and legal issues affecting the project
- Update government propery asset registry with new, broke, or lost items; report any incidents of stolen or lost equipment; perfrom random audits of inventory to make sure always accurate and up to date
- Collaborate with Global Support Team to initiate international procurements, as needed
- In collaboration with COP, process customs clearance (working with clearing agent as needed) and liaise with USAID on tax waivers, as needed.
- Draft, issue, and review request for quotes (RFQs)
- In collaboration with technical teams, obtain and review product specifications or scope of work for services; ensure that specifications and scopes are clear, objective and complete.
- Draft or review purchase orders and local consultant agreements for execution
- Conduct and document vendor pre-qualifications for repetitive purchases such as lodging, catering services, office supplies, water, vehicle service; when practical, prepare master service agreements in consultation with Abt Home Office.
- Document all correspondence with vendors and maintain comprehensive procurement files.
- Follow standards for filing and handling of procurement documents. Work with the home office procurement department and back stop team to obtain requisite approvals.
- Enter procurement transactions into QuickBook and iProcure entries
- Support global support team preparing corporate and client finacial deliverables such as the cost study, VAT, NXP, and accrual reports
- Prepare budgets and administrative and logistical arrangements to support project activities, including travel arrangements and visa requirements
- Ensure that contractual and internal approval requirements (e.g., waivers, approval memos) are met, and prepare justifications supporting these actions in coordination with project leadership and business support groups
- Provide coaching and oversight for financial/organizational management to local subcontractors
- Report financial risks of the project to PFA In HQ and to the Chief of Party on timely basis
- Perform any other related activities as assigned by immediate supervisor
What we Value
Minimum Qualifications
- Bachelor’s Degree
Preferred Qualifications
- Bachelor’s Degree in Accounting, Finance, Business, Management, or other relevant field
- Experience working at international development programs, with experience at USAID-funded programs highly desirable.
- Excellent analytical and computer skills, with strong experience in Excel and QuickBooks.
- Well-developed and effective organizational skills, including to ability to multi-task and work in a high-pressure environment
- Fluency in French required; proficiency in English preferred.
What We Offer
We foster an environment where you can Thrive Your Way. Our innovative total rewards programs are designed to help balance your work and personal life. The approach toward your wellbeing centers around comprehensive benefits and professional development.
Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.
Disclaimer: Abt Associates will never ask candidates for money in exchange for an offer of employment.
