Togo: Plan International recrute pour ce poste (05 Janvier 2023)

Plan International est une organisation humanitaire et de développement indépendante  qui fait la promotion des droits des enfants et de l’égalité des filles.

Nous sommes convaincus du pouvoir et du potentiel de chaque enfant. Mais cela est souvent étouffé par la pauvreté, la violence, l’exclusion et la discrimination. Et ce sont les filles qui sont les plus touchées.

En collaborant avec les enfants, les jeunes, nos défenseurs et nos partenaires, nous essayons d’obtenir un monde juste, en abordant les causes des obstacles que les filles et tous les enfants vulnérables doivent surmonter.

Nous soutenons les droits des enfants de la naissance à l’âge adulte. Et nous permettons aux enfants de se préparer et de réagir aux crises et à l’adversité. Grâce à notre portée, notre expérience et nos connaissances, nous favorisons les changements dans la pratique et la politique au niveau local, national et global.

Depuis plus de 85 ans, nous bâtissons de puissants partenariats pour les enfants et nous sommes actifs dans plus de 75 pays.

ROLE PROFILE

Title	Risk Management and Internal Control Manager
Functional Area	Global Assurance
Reports to	Country Director
Location	Country office	Travel required	up to 60% at national level and 5% international level
Effective Date	December 2022	Grade	D2

role PURPOSE

The purpose of the position is to evaluate and provide reasonable assurance that risk management, control, and governance systems are functioning, and reports risk management issues and internal controls deficiencies identified to the Country Director (CD) with the recommendations for improvement.

Dimensions of the Role

The internal controller contributes to the improvement of the overall functioning of Plan International Togo.  The post holder will:

• Directly report to the CD independent from any department or office.
• Have matrix work relation Regional Risk Management and Control Advisor.
• Work closely with all departments and offices to identify potential risks, and tests the control measures.

• Manage a relatively small budget for ones work related travels and accommodation.

Accountabilities

• Analyzes the success factors and the internal risks and external challenges the organization faces.
• Makes an annual plan of control based on the degree of risks identified by the management, as well as contingency control schedule.
• Performs controls within Plan International Togo and its partners.
• Makes recommendations on the basis of appropriate systems to improve management of resources and better risk management.
• Ensures the proper understanding and proper application of the procedures and guidelines by the staff and the partners.
• Promotes learning and prevention.
• Contributes to building the capacities of partners, including communities, to successfully apply their skills and resources to achieve their goals and meet the expectations of all stakeholders.
• Alerts the CD in case of the allegation of the breach of code of conduct and procedure manual and/or specific donor agreement, as well as the misuse of Plan’s property.
• Proceed with a first-hand investigation on the allegation as requested.

Providing Assurance:

 Planning, monitoring and quality review of Assurance engagements on key systems, processes, policies and controls carried out at the Country level.

• Develops a Financial Year (FY) workplan for the country/specific area of work, as agreed with the Country Director, that provides assurance on key systems, processes, policies and controls in Plan International Togo
• Prepares and monitors budget to implement the Annual workplan
• Reviews ongoing assurance assignments on the workplan in line with International Standards on internal auditing
• Prepares Reports to relevant stakeholders on assurance engagement assignments undertaken
• Monitors the process of management’s Actions in response to Assurance Reviews.

Change Management, management support and learning:

Influences change within and across the organization to strengthen risk management, accountability and effectiveness and supports management in improving operations and to provide a platform for learning across Plan.

• Provides practical recommendations on how to improve systems, processes, policies and controls
• Facilitates the sharing of learning, based on best practices or from different units within the organization as well from best standards and practices from the industry
• Provides technical support in network meetings and other organizational trainings focusing on risk management and effectiveness of the control framework
• Provides advice to CLT on systems, processes and policy reviews, in agreement with the Country Director
• Actively participates in Regional and other leadership meetings to provide strategic input on risk management
• Contributes to the induction of New County Leadership Team members upon request on risk management, effectiveness of the control framework and the role of quality assurance

Relationship Management

Builds relationships with internal and external stakeholders to facilitate conduct of quality assurance engagements and exchange of knowledge on assurance best practices

• Builds relationships with key internal stakeholders mainly program unit and country management to facilitate the conduct of quality assurance engagements and identify appropriate areas for management support.
• Interact with other quality assurance functions from local and other INGOs, local INGOs and the donor community to exchange knowledge and learn on assurance best practices and developments in risk management.
• Accesses and supports professional networks and communities of practice

Dealing with Problems:

• Working across a large geographical area and multiple countries with languages that require strategic choices to be made on the prioritisation of assurance needs to be addressed
• The role works with management at country, regional, International Headquarters and National Offices level. This places a requirement for the development of excellent working relationships and communication that is greater than in more regular management relationships
• Deciding which assignments to prioritise given the many competing assurance needs of the various stakeholders in the region and the wider organisation
• Finding effective assurance solutions to countries with varying and rapidly changing risk levels
• Advising management at different levels in the organisation on effective risk management and accountability.
• Making effective recommendations to management on how to improve the control framework and manage risks in various contexts and across different functions
• Influencing management to implement recommendations made from assurance review
• Identifies, analyzes and documents all success factors and risks facing Plan and its partners in the country. Updates that analysis as often as needed and reports them to management and provides his/her recommendations for validation or improvement of risk management and overall internal control system.
• Helps in identification of capacity building needs with regards to staff, partners and community understanding and compliance to Internal Controls procedures.
• Provides training and technical support to Plan partners and communities to best practices with regards to Plan finance and administrative policies and procedures.
• Ensures the existence and use of effective internal controls

Children safeguarding, protection and Gender Equality

1. Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key relationships

Direct working relationship

Working contact	Level
Country Director and the CLT	High
Program Team Field based staff Financial staff Administration staff Grant staff HR staff CBO and other partners Suppliers	Medium

Technical expertise, skills and knowledge

Knowledge and Experience

Essential

• Have at least Bac+4 years degree in Audit OR equivalent.
• Mastery of audit procedures and internal control mechanisms
• Analytical skills
• Communication skills in appropriate to the audience
• Proficient in computer skills and use of relevant software and other applications, e.g. Word processing, spreadsheet, database, Internet
• Perfect spoken and written French
• Functional written and spoken English
• Have at least 07 years of experience, including experience in auditing NGOs
• Have good report writing skills in both English and French
• Be available and able to work under pressure
• Be able to make very frequent field trips
• Integrity
• Extensive practical experience of at least five years in risk-based auditing;

Desirable

• Knowledge of programme and project implementation is an added advantage;
• At least 3 years’ experience in similar position with a recognized institution preferably an international NGO.

Skills:

• Ability to train and mentor staff, partners and communities
• Good analytical and synthesis skills
• Ability to study and quickly understand new operating environment and organizational systems.
• Good communication skills (written and oral)
• Good listening and negotiating skills
• Independence and objectivity, you should be able to work with minimum supervision
• Organized, methodical and meticulous

Behaviour:

• Promoting high performance
• Open to feedback and willing to try new approaches and processes
• Excellent Team spirit.
• Promotes innovation, learning and transparency
• Communicates effectively and enthusiastically as appropriate to the audience
• Gains, develops and retains credibility
• Behaves consistently  in their approach to work and decision making

Plan International’s Values in Practice

We are open and accountable

1. Promotes a culture of openness and transparency, including with sponsors and donors.
2. Holds self and others accountable to achieve the highest standards of integrity.
3. Consistent and fair in the treatment of people.
4. Open about mistakes and keen to learn from them.
5. Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

1. Articulates a clear purpose for staff and sets high expectations.
2. Creates a climate of continuous improvement, open to challenge and new ideas.
3. Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
4. Evidence-based and evaluates effectiveness.

We work well together

1. Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
2. Builds constructive relationships across Plan International to support our shared goals.
3. Develops trusting and ‘win-win’ relationships with funders, partners and communities.
4. Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

1. Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
2. Builds constructive relationships across Plan International to support our shared goals.
3. Develops trusting and ‘win-win’ relationships with funders, partners and communities.
4. Engages and works well with others outside the organization to build a better world for girls and all children.

Physical Environment

The position is based in the Country Office at Lomé. The post holder will travel frequently (up to 60%) at national level (Togo) and 5% international level

Level of contact with children

Low contact: No contact or very low frequency of interaction

Lieu de travail: Bureau National

 

Type de role: Risk Management and Internal Control Manager

 

Se rapporte au: Representante Residente

 

Niveau: D2

 

Date limite: 20 janvier 2023

L’application anticipée est encouragée, car nous examinerons les demandes tout au long de la période publicitaire et nous nous réservons le droit de fermer l’annonce en avant la date limite de dépôt des candidatures.

Une série de contrôles préalables à l’embauche seront effectués conformément à la politique de Plan International sur la protection des enfants et des jeunes.

En tant qu’organisation internationale de développement communautaire centrée sur l’enfant, Plan International s’engage pleinement à promouvoir la réalisation des droits de l’enfant, y compris leur droit à la protection contre la violence et les abus. Cela signifie que nous avons des responsabilités particulières envers les enfants avec lesquels nous entrons en contact.

Plan International croit que dans un monde où les enfants font face à tant de menaces, il est de notre devoir de veiller à ce que nous, en tant qu’organisation, fassions tout ce qui est en notre pouvoir pour assurer la sécurité des enfants. Nous ne devons en aucun cas contribuer à nuire aux enfants ou à les mettre en danger.

Plan International mène une politique d’égalité des chances et encourage activement la diversité en accueillant des candidatures provenant de tous les domaines de la communauté internationale.

           VEUILLEZ POSTULER ICI