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JOB TITLE Consortium Finance Manager
TEAM: Humanitarian Response Team LOCATION: Borno
GRADE: 2 CONTRACT LENGTH: one year/End of project
CHILD SAFEGUARDING: Level 3- The responsibilities of the post may require the post holder to have regular contact with children or young people.
ROLE PURPOSE:
This position will be responsible for implementing and/or coordinating all financial support functions for BHA and Partners in addition to budget monitoring.
SCOPE OF ROLE:
Reports to: Project Director/Manager with Dotted line to Humanitarian Response Finance Lead
Staff directly reporting to this post: TBA
KEY AREAS OF ACCOUNTABILITY:
Key Accountabilities
• Have excellent knowledge of Finance and Accounting. Ensure that roles and responsibilities are clear and have strong understanding of all of Donor’s and Save the Children’s regulations and policies, especially the core policies such as Finance policies and procedures, Child Safeguarding Policy, Code of Conduct, Fraud & dishonesty policies, Anti-bribery and corruption policy and whistle blowing policy.
Overall Responsibility
• The Consortium Finance Manager is the finance focal point and lead for BHA and will be responsible for all finance related activities and health budget monitoring and KPI.
Payment Review
• Ensure BHA financial transactions in the state office are appropriately approved, authorized and administered, in line with SC & Donor policies.
• Process all payments (cheque and/or cash) to vendors, service providers, and partners in line with SC policies & Donor requirements
• Ensure BHA cash transfer payments and ensure fund available for the program
• Process all banking activities, ensuring that bank account records are accurately maintain, and that bank statements are obtained on a timely basis.
• Responsible for monthly recharges processing (Reversal and reclass) as well as daily matching of transaction on Agresso
Financial Record
• Manage the electronic spreadsheet/format for receiving and disbursing funds; coordinate the preparation and timely submission of monthly financial reports and other reports to the CO Abuja as required. Ensure accurate keeping of account books (electronic and paper) for the state office.
• Ensure adequate safeguarding of all vouchers manually and electronically
• Ensure adequate safeguarding of all financial instruments
• Preparation and submission of monthly Balance Sheet Reconciliations to CO Abuja.
• Ensure monthly reconciliation of cash especially for CVA with Financial Service Provider (FSP) – Nagis.
Cash and Budget Management
• Coordinate with the Line manager to ensure timely and appropriate cash flows, matched with the operational needs of the state office and budget forecasts, and in line with SC policies and donor requirements.
• Ensure that the Project chief of Party/Manager receives timely and accurate information to inform activity planning and forecasts.
• In collaboration with the line manager, support monthly budget phasing and annual pipeline analysis as well as BVA commentary for specific award.
• Support BHA CoP/Manager and Coordinator for biweekly program deep dive to identify areas that may require attention.
• Take a lead on updating the award budget tracker monthly with SCI expenses & projection and facilitate the monthly finance review calls with SCUS team support.
• In collaboration with the Food Assistance Programmatic Technical Lead as well as the SCUS team, support the Food Assistance transfer amount calculation for budget management purposes.
Procurement
• Represent Finance at Procurement Committee meetings.
• Validate Purchase Vouchers within the assigned Limit.
Statutory Regulations
• Make statutory payments to the relevant authorities such as PAYE, WHT, and PENSION deduction and ensure adequate documentation is kept in the office.
• Monthly submission of EFCC report to the country Office
Partner Management
• Review partners/sub-awardee financial report and reconcile partners/Sub-awardee Account (5200)
• Support the state teams to provide administrative and technical support to the partners to ensure that all financial documentation and reports are prepared and submitted on a timely basis in line with SC policies, project agreements.
Business Partnering
• Conduct Award level finance induction for all new staff on finance policies, systems and procedure
• In collaboration with the line manager support the training in financial management in accordance with SC’s financial management policies.
• S/he acts as a business partner to other units (Awards, M&E, Operations, HR etc.) by providing financial advice as may be required from time to time
• Any other tasks as assigned by supervisor
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
• accuracy and timeliness in all areas of responsibility
• high level of accuracy in work, and ability to analyze complex sets of relationships and situations
• holds self and others accountable
Ambition
• creating best-in-class EA function
• future-orientated, thinks pro-actively
Collaboration :
• working effectively with stakeholders to achieve common goals
• excellent communication and interpersonal skills
• builds and maintains effective relationships, with their team, colleagues, members and external partners
• approachable, good listener, easy to talk to
Creativity :
• designing more effective admin systems
• willing to take disciplined risks
Integrity :
• Honesty, encourages openness and transparency, demonstrates highest levels of integrity.
SKILLS & EXPERIENCE
Administrative & General Skills
Essential Criteria
• Qualified Chartered Accountant with minimum 10 years of post-qualification experience.
• At least 5 years of experience in an International NGO and with major donor projects
• Knowledge and expertise in the field of project preparation, commercial negotiations, financial management, internal controls/systems development, accounting, auditing and reporting
• Ability to problem solve efficaciously exercising good judgement will be an asset.
• Experience working in project with Cash Transfer or Food Voucher component
• Experience working with Partners and grants management
• Desirable Criteria
• Good training and facilitation skills (for financial training/support to partners).
• Ability to multi-task, engage in long-term planning, meet deadlines, and handle last-minute demands; exercise patience, and adapt to changing circumstances.
• Ability to be creative and proactive health service improvement is essential.
• Experience of working on CVA programs
THE ORGANISATION
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better health care, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.
We are working towards three breakthroughs in how the world treats children by 2030:
• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated
We know that great people make a great organization and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.
Save the Children is committed to ensuring that all our personnel and programmes are absolutely safe for children.
We undertake rigorous procedures to ensure that only people suitable to work with children are allowed to join our organization and all candidates will, therefore, be subject to this scrutiny.
We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.
Applicants are advised that Save the Children International does not require any payment or expense during the entire recruitment process. Any request in this direction should be immediately reported as it is contrary to the values and practices of our organization.
Due to the volume of applications received, Save the Children may not provide feedback to all applicants. Only shortlisted candidates will be contacted.
Qualified candidates are encouraged to apply as soon as possible, as applications will be reviewed as received. Save the Children reserves the right to change the closing date, if considered necessary.
