L’organisation
Plan International est une organisation humanitaire et de développement indépendante qui défend les droits des enfants et l’égalité des filles.
Nous croyons au pouvoir et au potentiel de chaque enfant. Mais ce potentiel est souvent étouffé par la pauvreté, la violence, l’exclusion et la discrimination. Et ce sont les filles qui sont les plus touchées.
En collaboration avec les enfants, les jeunes, nos sympathisants et nos partenaires, nous nous efforçons de créer un monde juste, en nous attaquant aux causes profondes des problèmes auxquels sont confrontés les filles et tous les enfants vulnérables.
Nous défendons les droits des enfants de la naissance à l’âge adulte. Nous permettons aux enfants de se préparer aux crises et à l’adversité, et d’y répondre. Nous faisons évoluer les pratiques et les politiques aux niveaux local, national et mondial en nous appuyant sur notre portée, notre expérience et nos connaissances.
Depuis plus de 85 ans, nous construisons des partenariats puissants pour les enfants et nous sommes aujourd’hui présents dans plus de 80 pays.
ROLE PROFILE
Title: Grants Coordinator
Functional Area: Business Development
Reports to: Business Development Manager
Location: Country Office
Travel required: 30%
Effective Date: A.S.A.P. Grade C2
ROLE PURPOSE
[A concise statement, capturing the primary reasons that this role exists and a clear articulation of the context of the role. How will this role contribute to creating lasting change for children?]
This position requires strong project management, proposal writing, budgeting, analytical and communication skills to be able to perform at the optimum level. She/he will work with the grants team in identifying grants opportunities from donors and contribute significantly to fund-raising efforts of Plan International Ghana. She/he will facilitate ethical checks on local partners, manage grants information in Systems Applications and Products (SAP) in Data Processing and ensure the smooth coordination of all concept notes/proposal development efforts at the national, regional/PU and community levels.
DIMENSIONS OF THE ROLE
[This section provides a summary of the size and authority of the post. It covers the size of the budget held, the numbers of direct reports, other key stakeholders who may depend on it, the type of communication required, the external representation involved and the reach of the role.]
Financial measures or statistics relevant to post such as budget; list of direct and indirect reports
Coordinates Country Resource Mobilization Planning and implementation and contributes significantly in raising more than 1 (One) million in Annual Grants.
ACCOUNTABILITIES
[This section is critical for clarifying expectations of the role, providing the framework for its relationship with colleagues and providing areas of accountability against which performance can be managed.
This should include a series of brief statements that define the end results required. e.g. drive, contribute, identify, manage, responsible for, advise/coach, build, develop, provide, conduct, oversee, establish, participate etc.
Statements should ideally be worded so that they will lead to thoughts of measurement. For example, it is better to state something like « achieve maintenance standards » than « undertake maintenance ». The former leads to a measure against the maintenance standards.]
“What” is done and “why”, but not “how”; include indicators for success
Grants Acquisition and Management
• Ensures readily available data per Country Strategy (CS) and the 4 key outcome areas for easy reference for proposal and concept note development.
• Develops a schedule for local resource mobilization within Plan International Ghana.
• Conduct search for Calls for proposals and concept notes on the internet as well as National Offices (Nos) and share same with Programme Units (PUs).
• Coordinates research and development of new proposals of 600 Euros and below to ensure a high standard, using participatory, empowering approaches, in line with the country strategy and annual growth plan.
• Maintains a database of all proposals received for easy reference by grouping the proposals received by impact areas and by PUs.
• Maintains a photo bank on grant funded projects per PU.
• Maintains a database of reports to NOs per PU.
• Reviews concept notes and proposals developed from the field per CS for submission to – the Business Development Manager (not quite clear)
• Coordinate on behalf of Business Development Manager Grants audit and follow up.
• Monitors Grants Implementation in the field.
• Fulfills Plan International’s Child Protection and Gender Policy at all times
• Performs any other duties that may be assigned.
Grants Reporting:
Supports Grants Reporting to ensure they meet donor requirements and produce no negative/adverse feedback. To do this, the role will:
• Develop, update and maintain a schedule for grants reporting detailing the donor, reporting requirements, type of reports, deadlines.
• Facilitate timely follow ups on donor deadlines.
Donor Relationship Management:
• Facilitate timely follow ups on donor deadlines and ensure that all donor queries are adequately addressed.
• Review reports due donors and ensure that reports meet donor reporting requirements as per Funding Agreement Document (FAD) (please write FAD in full) and other documented agreements and recommend actions to Business Development Manager.
Budget Management
• Support the preparation and review of grants proposal budget.
• Perform any other duties that may be assigned from time to time.
SAP Grants Administration and Management
• Create new donor and assign it to country.
• Maintain donor details should any change happen.
• Extend existing donor to another country.
• Create and maintain donor budget lines (in SAP referred to as sponsored/funded programs) in grant master.
• Set up and maintain grants and contractual match sponsorship (if required).
• Set up and maintain funding bundle (by pulling together relevant grant, contractual match and residual funds) including splitting rule.
• Perform grants related routine maintenance in SAP.
Capacity Building
• Facilitate capacity enhancement of staff and grants partners on grant policies, grants development and management through mentoring and training.
• Provides staff with the required capacity to perform grants related routine maintenance in SAP
Criteria for success:
• High quality and timely delivery of project activities in communities
• Effective working partnership with local partners and other stakeholders.
• Timely delivery of quality project activities.
• Quality and timely periodic reporting.
• Quality documentation of best practices on learning themes.
• Evidence of improved understanding of proposal writing, reporting skills, donor management, and budget management
• An effective monitoring system to track performance of grants.
Dealing with Problems:
Complexity of problems handled & the degree of investigation, analysis, & creative thinking required to solve them.
• Collates and provides technical support for the implementation of resource mobilization activities
• Puts in place systems to monitor and provides technical soundness to all Grants projects
• Works with minimum supervision
• Analyses issues for decision making to strengthen and support delivery of Grants activities that meet organizational requirements and refers to Supervisor for approval.
• Analyses issues for decision making to address the organisation’s grants and resource mobilization functions and only refer to a higher manager where applicable
• Works with minimum supervisionEnsure the principles and guidelines on the new Global Policy on Prevention of Sexual Harassment, Exploitation and Abuse is fully embedded and in your area work.
• Ensure all concerned person, Child, member of a community where Plan International works and/or Programme Participant knows how to and feels safe and empowered to report any concerns, allegations or suspicions of Sexual Harassment, Exploitation or Abuse and the report is taking seriously.
• Create and strengthening the capacity of all staff, Associates and visitors to prevent and respond in a timely, effective, safe, comprehensive and confidential manner to all complaints, allegations and incidents on Sexual Harassment, Exploitation and Abuse.
Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
KEY RELATIONSHIPS
[This section refers to people inside and/or outside of the organisation that the post-holder needs to have contact with, and why. This should include virtual presence.]
• Medium contact with Plan partners for the grants acquisition and management
• Has high contact with all Country Office and Programme Unit staff to support locally raised grants implementation
• Maintains medium contact with partners, Multilateral Companies and organisations operating in Ghana.
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
[This section details the skills, knowledge and expertise the postholder will be required to demonstrate in doing the job well.
This should include clear levels of technical expertise and skills that support our work at national, international, and global level.]
Essential
Gained through education, training, & experience
Qualification and Experience
• Bachelors Degree in Development Studies/Social Sciences , International Development, Planning, Management Project Management, Marketing and Communication or related area.
• Have at least three (3) years working experience in a related field.
• Has good understanding of contemporary resource mobilization and management.
• Experience in Gender, Advocacy and Community Development related issues.
• Proficient in the use of Microsoft Office packages (Word, Excel, Internet Software and Power Point).
• Understanding of International Donor requirements.
Knowledge Skills, Behaviours and Experience Required to Achieve Roles Objectives
Demonstrated behaviours needed by the post holder to successfully perform the role.
• Continuous commitment to high performance and improvement.
• Ability to work in a team.
• Committed to the protection of the rights of the child.
• Communicates clearly and effectively.
• Knowledge in development issues affecting children.
Skills Specific to the post needed to put knowledge into practice
• Crisis management skills
• Negotiation and Influencing skills
• Good Business Development and Marketing skills
• Proven leadership and supervisory skills
• Excellent human relations skills
• Excellent Communication and IT skills
• Tactical planning skills
• Facilitation, presentation, training and communication skills
• Project management skills
• Monitoring and evaluation skills
• Critical thinking and analytical skills
PLAN INTERNATIONAL’S VALUES IN PRACTICE
We are open and accountable
1. Promotes a culture of openness and transparency, including with sponsors and donors.
2. Holds self and others accountable to achieve the highest standards of integrity.
3. Consistent and fair in the treatment of people.
4. Open about mistakes and keen to learn from them.
5. Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
1. Articulates a clear purpose for staff and sets high expectations.
2. Creates a climate of continuous improvement, open to challenge and new ideas.
3. Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
4. Evidence-based and evaluates effectiveness.
We work well together
1. Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
2. Builds constructive relationships across Plan International to support our shared goals.
3. Develops trusting and ‘win-win’ relationships with funders, partners and communities.
4. Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
1. We empower our staff to give their best and develop their potential
2. We respect all people, appreciate differences and challenge equality in our programs and our workplace
3. We support children, girls and young people to increase their confidence and to change their own lives.
PHYSICAL ENVIRONMENT
May be “typical office environment”; note if heavy lifting, climbing, excess travel, etc.
Travel requirements
Travel requirements
This position entails 30% travelling within program areas, as well as to corporate and other organizations.
LEVEL OF CONTACT WITH CHILDREN
Low contact: No contact or very low frequency of interaction
Mid contact: Occasional interaction with children
High level: Frequent interaction with children
Mid contact: the job responsibilities of this position require occasional contact with children and it is expected that children shall be protected at all times..
Location: Country Offcie – Accra
Type of Role: Business Development
Reports to: Business Development Manager
Grade: C2
Closing Date:5th May, 2023
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
Please note that Plan International will never send unsolicited emails requesting payment from candidates.
