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1. Provide financial support to the management of the Programme in full compliance of UN Women rules, regulations, policies, and recording and reporting systems
- Review and verify financial transactions , activities, and documentation; taking corrective action as needed and reporting any unusual activities;
- Monitor financial exceptions reports for unusual activities or transaction, investigate anomalies and report to the supervisor conclusions and/or present recommendations for actions/decisions;
- Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial closure of a project;
- Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms;
- Review financial reports;
- Prepare information for the audit of programme and support implementation of audit recommendations;
2. Prepare and administer the Programme budgets in full compliance of UN Women rules, regulations, policies, and recording and reporting systems
- Formulate the budget, control allotments, monitor expenditures, and prepare revisions according to the needs of the programme;
- Track the appropriate and timely use of financial resources, implement and maintain control mechanism for programme through monitoring budgets preparation and modifications and budgetary status;
- Collect, verify and present information and data for use in the planning of financial resources and the formulation of the programme work plans, budgets, proposals on implementation arrangements and execution modalities;
- Provide assistance in Annual Work Plan entry in Results Management Systems (RMS) as required
- Undertake corrective actions on un-posted vouchers, including vouchers with budget check errors, match exceptions and unapproved vouchers. Respond to RO/HQ requests to resolve financial data issues;
3. Provide administrative and logistical support to the formulation and management of the programme
- Provide administrative support in the preparation of programme work plans, budgets and proposals on programme implementation arrangements ;
- Provide technical guidance to the CO and executing agencies on routine delivery and reporting of programme supported activities and finances;
- Undertake all logistical, administrative and financial arrangements for organization of meetings, workshops, events, and missions;
- Make travel arrangements for the Programme Team, including travel requisitions and claims; prepare public information materials and briefing packets;
- Assemble briefing materials and prepare power-point and other presentations;
- Identify sources and father and compile data and information for the preparation of documents, guidelines, speeches, and position papers.
4. Provide administrative support to resource mobilization
- Compile and process information from donors, COs and programme team as inputs to various databases and documents
- Prepare drafts for cost sharing agreements including conditions of contributions within resource mobilization efforts adhering standard agreements where possible. Follow up on contributions within the CO resource mobilization efforts
5. Facilitate knowledge building and knowledge sharing
- Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance;
- Collect and compile lessons learned and best practices in financial management and services
- Conduct training and/or helping organize training events and activities; as well as participate in trainings;
- Contribute to financial business operational practices and management innovations
- Disseminate to clients and stakeholders as appropriate to build capacity and knowledge
Key Performance Indicators
- Timely and accurate support events, workshops, and missions
- Full compliance of administrative activities with UN Women rules, regulations, policies, and procedures
- Timely recording of the WPS programme finances
- Timely and accurate tracking of data for CO management and donor purposes
- Quality maintenance of internal systems
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