mothers2mothers (m2m) est une ONG basée en Afrique qui libère le potentiel des femmes pour éliminer le sida pédiatrique et créer des familles en bonne santé dans dix pays d’Afrique subsaharienne. m2m forme, emploie et aide à autonomiser les femmes vivant avec le VIH pour qu’elles travaillent comme agents de santé communautaires dans des centres de santé en sous-effectif et des communautés mal desservies. Grâce à une approche de pair à pair, ces « mères mentors » fournissent une gamme de services de santé, de conseils et de soutien aux femmes et à leurs familles. Lancée au Cap, en Afrique du Sud, en 2001, avec pour objectif initial la prévention de la transmission du VIH de la mère à l’enfant, m2m a innové et s’est appuyée sur ses points forts pour offrir aujourd’hui un soutien axé sur la famille pour toute une série de questions sanitaires et sociales connexes, couvrant la grossesse, la naissance, l’enfance et l’adolescence. Elle s’associe également à des gouvernements et à d’autres ONG pour l’adoption de son programme afin de diffuser le modèle de la mère mentor et ses avantages. m2m a fait ses preuves en matière d’extension de ses services et d’impact. À ce jour, m2m a touché plus de 11 millions de femmes et d’enfants de moins de deux ans, et a créé plus de 11 000 emplois pour des femmes africaines vivant avec le VIH. Pour en savoir plus, visitez le site www.m2m.org.
Job Description
M2m Ghana is implement an Integrated RMNCH/ECD program in two regions in Ghana working with two facilities in Ghana. M2m Ghana seeks an Administration Assistant who will provides office support to the Technical Specialist/Country lead, front office, logistical and general administrative support service for Ghana program. The incumbent will report directly to the Finance and Administration Officer. The position is based in Accra, with frequent travels to the site offices.
Key Performance Areas:
Support project implementation;
- Assist in organizing workshops and meetings
- Assist the program team in their daily tasks
Reception and front office assistance
- Ensure office orderliness and professional appearance (front desk);
- Assist in screening of staff and visitors and keeping records of temperatures using the m2m COVID-19 protocols
- Receive all visitors and telephone calls and direct them as necessary;
- Manage the message facility, retrieval and recording of the messages
- Take messages as needed and promptly e-mail to recipient with callers name, contact information and purpose of call
General office administration
- Take minutes at administrative team meetings and ensure that proper record keeping is taking place and maintained
- Maintain the general filing system and file all correspondence
- Assist in the planning and preparation of meetings, conferences and conference telephone calls
- Prepare boardroom and data projector for presentations
- Printing and copying
- Maintain office records and maintain basic administrative tracker logs
- Check any maintenance, repair or item/equipment replacement needed for the Finance and Administration Officer and to arrange for repair or replacement
- Maintain an up-to-date contact list for the project
- Track utilisation of office consumables and stationery and order consumables when needed with close liaison of the Technical Specialist and Finance and Administration Officer
- Other tasks as agreed with the Technical Specialist and Finance and Administration Officer.
- Receive and check that deliveries from suppliers are complete, match documentation, and are not damaged
- Make deliveries of project materials, files, office supplies and equipment
- Assist in asset management by updating asset registers, tracking transfer of assets, labelling new assets, and asset disposal
- Assist in stock management by updating stock registers with purchases, deliveries, organising and securing stocks, documenting stock usage, performing monthly stock counts
- Assist in branding/marking of required items
Job Requirements
Qualifications and experience
- Minimum HND or Bachelor’s degree in Administration, Finance or its equivalents
- 2 years’ relevant experience preferably in administration role
- Sound understanding of general procurement processes
- Demonstrated experience providing administrative support to a multi-disciplinary team spread across different geographic locations
Competencies required
- Sound computer skills (Word processing, spreadsheet and database)
- Conversant in English (oral and written) and at least one (1) other African language
- Good record keeping skills
- Ability to work under pressure and multitask
- Good planning and organizational skills
- Attention to detail
- Pro-active working style
mothers2mothers is an equal opportunity employer. We particularly encourage applications from people living with HIV and AIDS (PLWHA), people with disabilities, women and previously disadvantaged people. Competitive salary packages will be negotiable in accordance with m2m’s remuneration policies.
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