Management Sciences for Health (MSH) est une organisation mondiale à but non lucratif qui apporte des changements fondamentaux aux systèmes de santé afin de protéger les gens des maladies et d’améliorer leur santé. MSH collabore avec des partenaires locaux, du ministère à la communauté, pour renforcer et compléter les systèmes de santé existants. Depuis 1971, MSH a travaillé dans plus de 150 pays pour aider à assurer un accès durable, résilient et équitable à des soins de santé de qualité dans le monde entier.
Overall Responsibilities
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S/He will collaborate with Country Project Director, the Senior Accountant and the Regional Finance and Admin Director ensure that MTaPS and MSH Procurement and operations are implemented as per MSH Mission, values, policies and standard operating procedures, and local laws and regulations and to safeguard MSH’s reputation -financial, contractual, and political integrity.
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The Admin and Procurement coordinator is responsible for executing all purchases for goods and applicable services for MTaPS and any other MSH projects in Kenya in compliance with MSH procurement policies and procedures. S/he sources vendors, negotiates contracts, ensures prompt delivery and liaises with the accounting office to ensure that vendors are paid in a timely manner. The Procurement Assistant is cognizant of, and adheres to, MSH’s Code of Business Ethics and Procurement Integrity Standards.
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S/He will provide transport and Logistics support in booking staff, and consultants travel and accommodations and coordinating appointments, meetings, preparing and disseminating materials & information.
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S/He will provide full coverage of the front desk and the duties associated with it such as receiving and making calls calls, visitors, deliveries and any dispatches. This is the face of the organization and must be performed diligently and professionally.
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The Admin and Procurement coordinator is also responsible for maintaining MSH facilities to ensure that they are operating efficiently and in optimal condition.
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S/He will provide administrative support to MTaPS and all projects in the country by ensuring the availability for office utilities, office supplies & office consumable items & store management and to ensure that MSH facilities are operating efficiently and in optimal condition.
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The Admin and Procurement coordinator is aware of and adheres to the MSH Procurement Integrity policy and will assist in safeguarding the assets (financial and physical) of MSH and ultimately USAID against fraud, loss, or misuse.
EDUCATION
Required:
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Graduate degree and other vocational qualification in procurement with 3 years experiences in previous procurement, logistics and front office Management
EXPERIENCE
Required:
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At least three years of work experience in procurement preferably in a developing country context
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Experience in working with USAID funded projects required and knowledge of applicable regulations and requirements.
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Work experience with projects supported by international organizations.
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Advanced spreadsheet skills required. Familiarity with accounting or business information systems software strongly preferred. Database skills desired. (Microsoft Office applications preferred).
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Experience in office management
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Understanding of key aspects of procurement, accounting, creating and analyzing journal entries.
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Ability to use basic accounting software i.e. Quickbooks
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Online Procurement module
KNOWLEDGE AND SKILLS
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Strong management, analytical and organizational skills demonstrated by ability to work both independently and within a team, assess priorities, and manage a variety of activities with attention to detail.
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Understanding of the principles of adequate documentation and of audit, and of the procedures necessary to ensure audit compliance.
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English fluency required (including speaking, writing, understanding, and reading and the ability to work with vendors, staff and stakeholders).
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Excellent communication and inter-personal skills.
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Expert skills in Microsoft Word, Excel, and QuickBooks or similar accounting packaging, comfortable in a Windows PC
environment. -
Ability to work in a cross-cultural team and willingness to
travel.
CORE JOB COMPETENCIES
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To continue process innovation, must be determined, self-motivated, and with excellent interpersonal skills.
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Group facilitation
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Capable of managing work with shifting priorities
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Able to manage and coordinate a variety of activities simultaneously
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Can work in a team-oriented environment while driving for results
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Perform logical analysis
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Creative problem solving
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Organized and detail-oriented
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Process oriented
Travel requirements: Availability to travel domestically and
internationally as needed. Keyboard use, Pulling drawers, Lifting papers <10 lbs., ETC.
