Job no: 546266
Contract type: Fixed Term Appointment
Duty Station: Kayes
Level: G-6
Location: Mali
Categories: Chief Field Office
L’UNICEF travaille dans certains des endroits les plus difficiles du monde, pour atteindre les enfants les plus défavorisés du monde. Pour sauver leur vie. Pour défendre leurs droits. Pour les aider à réaliser leur potentiel.
Dans 190 pays et territoires, nous travaillons pour chaque enfant, partout, chaque jour, afin de construire un monde meilleur pour tous.
Et nous n’abandonnons jamais.
Poste 1 : Travel Assistant GS5 FT
The fundamental mission of UNICEF is to promote the rights of every child. everywhere, in everything the organization does in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families. translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life in its social. political, economic, civic and cultural dimensions her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens addressing inequity not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.
Purpose for the job:
Under general supervision of the Administrative Officer prepares documentation for internal travels. Assist in the daily management of the Office fleet.
How can you make a difference?
Summary of key functions/accountabilities:
- Assists in making travel arrangements (for inside and outside the country trips). reviewing requests for travel. requesting itinerary choices/options and related price quotations from travel agent, determining applicable class of travel, proposing most economic itineraries/options, keeping travelers informed of the selected itineraries and making reservation.
- Raises Operations Section travel authorizations in Vision, upon approval of selected itinerary, purchases tickets or authorizes travel agent to issue tickets, drafts as needed correspondences to other UN offices authorizing issuance of tickets and daily subsistence allowances.
- Assists in making required reservations and arrangements for meetings, seminars, workshops. Makes hotel reservation for visitors and newly assigned staff members. Assists in obtaining required documents for their stay: visa/vaccination requirements, tax exemptions, etc. Advises staff on visa and vaccination requirements of countries to be visited. ensures that application forms are completed correctly with accompanying material.
- Verifies Country Office staff travel claims against authorized travel, with regard to actual routing and duration of stay. Certifies invoices pertaining to a ticket and closes regularly in VISION fully liquidated travel authorizations. Maintains files and records related to travel.
- Assigns vehicles for zone offices drivers day-to-day office work and staff’s field trips. Follows up with drivers the maintenance/repair of administrative vehicles. Bills staff for private use of office vehicles in accordance with the rules.
- Issues daily report on zone offices driver’s planned assignments to keep track of their movements. Checks vehicles log books, produces monthly/periodic reports on fuel consumption, repairs/maintenance costs of vehicles
- Manages offices fleet by maintaining accurate statistics on fuel consumptions, repairs/maintenance costs. Assists in providing guidance in the renewal of vehicles.
- Keeps drivers abreast Of UNICEF rules & regulations regarding vehicle management and new traffic regulation. Proposes training for drivers.
To qualify as an advocate for every child you will have…
Education:
Completion of secondary school required. Additional professional certificate in management of international travels / University degree in business administration; management or any other relevant discipline is an asset.
Experience:
Five years of experience in the field of international travels / transport or logistics. Prior experience working with a travel agency; or in Administration / Logistics with UNICEF / UN or international NGO is highly desirable
Language Requirements:
Fluency in French (oral and written) and good working knowledge of English required. Knowledge of at least one local language of the duty station is an asset
For every Child, you demonstrate…
Core Values
- Care
- Respect
- Integrity
- Trust
- Accountability
Core competencies
- Builds and maintains partnerships
- Demonstrates self-awareness and ethical awareness
- Innovates and embraces change
- Drive to achieve results for impact
- Manages ambiguity and complexity
- Thinks and acts strategically
- Works collaboratively with others
Functional Competencies:
- Analyzing (I)
- Learning & Researching (l)
- Planning and organizing (I)
- Following Instructions and Procedures (I)
View our competency framework at
http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
Remarks:
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
Poste 2 :
UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children’s rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world. To learn more about UNICEF, visit www.unicef.org.
With strong Government commitment to child rights and support from a wide range of partners, Mali has made some progress in moving forward some child rights indicators in the past decade. For example, infant mortality declined slightly from 56 to 54 per 1,000 live births and stunting among children under five decreased from 38 to 27 per cent between 2012 and 2018. Yet, despite 5 per cent annual economic growth since 2013, Mali remains one of the poorest countries in the world: 44 per cent of the population (55 per cent in rural areas) lives below the national poverty line. The country faces a protracted humanitarian crisis and population displacement, with constrained humanitarian access hampering progress towards the Sustainable Development Goals.
Mali CO has developed a new country Programme (2020 – 2024), in which it is expected that Human resources management is effective and transparent; staff competencies are continuously improving; duty of care and core values are well established
How can you make a difference?
Under the general supervision of Operations officer, the incumbent performs administrative support functions, such as personnel, finance, registry, supply and transportation, as indicated by the requirements and structure of the organization.
The Supply & Admnistrative Associate, GS6 will perform the following functions:
Summary of key functions/accountabilities:
Performs administrative and personnel work, including processing of entitlements and maintenance of various personnel records and files. Briefs international personnel on general administrative matters relating to visas, licenses, security; provides advice and ensures administrative support, as required. In addition to general administration responsibilities, supervises directly or indirectly, activities concerned with office and grounds maintenance, security, transport and similar services
Identifies and recommends potential local suppliers. Maintains data on local supply sources’ overall performance, (competitive pricing, product quality and timely delivery).Advises and assists other staff in the area of office management. Undertakes field visits to project sites and monitor inventory and supply inputs.
Arranges for and/or attends meetings on day-to-day administrative matters; participates in discussions of new or revised procedures and practices; interprets and assesses the impact of changes; and makes recommendations for follow-up actions
Assists in the preparation of office budgets applicable to staff and servicing costs, and maintains necessary budgetary control records
Requisitions office supplies and equipment locally and arranges for control of distribution and maintenance of appropriate inventory records
Prepares, on own initiative, correspondence, reports, evaluations and justifications, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility.
Performs other duties, as required.
To qualify as an advocate for every child you will have…
1. Academic qualifications
Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization
2. Professional experience
Six ( 6 ) years of progressively responsible clerical and administrative work
3. Language(s)
Fluency in French and working knowledge of English required. Knowledge of at least one language of the duty station highly desirable.
For every Child, you demonstrate…
Core values
Care
Respect
Integrity
Trust
Accountability
Core Competencies
Communication (I)
Drive for Result (II)
Working with People (III
Functional Competencies
Leading and Supervising [ II ]
Formulating Strategies and Concepts [ II ]
Analyzing [ II ]
Relating and Networking [ II ]
Persuading and Influencing [ II ]
Creating and Innovating [ II ]
Other skills
Technical
Knowledge of Supply / Admnistrative principles, rules, regulations and procedures within UNICEF / UN
Computer literacy and the ability to effectively use standard office software tools as well as good knowledge and skill in using Supply & Admninistrative systems.
Ability to extract and format data and to solve operational problems
Ability to organize own work, set priorities and meet deadlines.
View our competency framework at
http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
Remarks:
Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
