L’Agence des Nations unies pour les réfugiés, basée à Genève, est un programme de l’Organisation des Nations unies. L’UNHCR recrute au poste de Administrative Associate pour son bureau du cameroun
Eligible Applicants
This position is advertised open to Group 1, Group 2, if applicable, and external applicants.
Procedures and Eligibility
Interested applicants should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS).
Duties and Qualifications
Administrative Associate
Organizational Setting and Work Relationships
The Administrative Associate is responsible for the office management in assisting the concerned manager in the implementation of general administrative and resource management tasks.
The Administrative Associate is normally supervised by a (Senior) Administrative Officer or a National Administrative Officer who defines general work objectives and provides necessary advice and guidance. The incumbent may supervise some support staff. S/he keeps frequent contacts with staff at various levels in the office and occasionally with staff at the same level in other duty stations and/or Headquarters; with local suppliers and/or officials and/or Implementing Partners (IPs) on subject matters which may be of importance to the Organization.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.
Duties
– Assist the supervisor in the provision of resources (human, material and services) necessary to support the day-to-day activities of the staff in the office.
– Assist the supervisor in ensuring the UNHCR Office premises provide a healthy, safe and respectful working environment.
– Provide administrative support in the areas of finance, administrative and human resources as well as up to date and accurate data and records in MSRP and other systems.
– Provide interpretation of administrative rules, regulations and procedures. Perform personnel work including processing of entitlement, issuance of contracts maintenance of various personnel records and files.
– Assist in the recruitment of General Service staff for non-specialized work including evaluating candidate applications, administering recruitment exams if applicable, conducting preliminary interviews of candidates; assign General Service staff to meet work requirements.
– Collect information and assist in conduct of surveys on local cost of living, daily subsistence allowance criteria, local salaries for office and servicing staff, house rentals.
– Brief international personnel on general administrative matters relating to visas, licences, security; provide advice and ensure administrative support as required.
– Arrange for and/or attend meetings on day-to-day administrative matters, participate in discussions of new or revised procedures and practices, interpret and assess the impact of changes and make recommendations for follow-up action.
– Prepare, on own initiative, correspondence, reports, evaluations and justifications, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility.
– Assist in the preparation of office budgets applicable to staff and servicing costs and maintain necessary budgetary control records.
– In addition to general administration responsibilities, may also supervise directly or indirectly, activities concerned with office and grounds maintenance, security, transport and similar services.
– Arrange for requisition of office supplies and equipment and arrange for control of distribution and maintenance of appropriate inventory records.
– Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For G6 – 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher
Field(s) of Education
n/a
Certificates and/or Licenses
Business Administration, Finance,
Office Management, Human Resources or other related fields.;
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
Not specified
Desirable:
Completion of UNHCR learning programmes or specific training relevant to functions of the position.
Functional Skills
IT-Computer Literacy
UN-UN/UNHCR Administrative Rules, Regulations and Procedures
BU-PeopleSoft EPM/Budget
SC-UN/UNHCR Procurement Rules and Procedures
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Language Requirements
Good Knowledge of French and working knowledge of English.
Knowledge of Local language is an asset.
Additional Information
Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing, training or any other fees).
Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing, training or any other fees).
Candidates will be informed in case an evaluation will be required
Female candidates are encouraged.
See below for this postion’s Operational Context
Nature of the Position (up to 2,500 characters)
The operational area of the Logone et Chari department hosts nearly 33,887 Nigerian refugees, 133,399 internally displaced persons and nearly 43,402 returnees, i.e. 210,688 people whose needs are equivalent to 37.56% of the total population concerned in the Far North region. On December 05, 2021, an intercommunity conflict pitted a group of Massa and Mousgoum farmers against a group of Arab herders in the locality of Ouloumsa Mousgoum.
By way of background, a first inter-community conflict broke out in August 2021, between fishermen of Mousgoum ethnic groups and Arab herders in the Far North region around the sharing of natural resources and forced on the one hand, more than 11,000 Cameroonians to seek refuge in Chad in the province of Chari-Baguirmi and on the other hand, an internal displacement of more than 13,000 Cameroonians inside towards the localities of Logone Birni center, Zimado and Kousseri. To provide an appropriate response to this situation, administrative support is essential to guarantee a healthy, safe and respectful environment as well as better working conditions for staff, with an experienced administrative partner dedicated to the humanitarian cause.
The incumbent will receive technical advice and support from the Admin Officer in Maroua, assist in the provision of resources (human, material and services) necessary to support the day-to-day activities of office¿s staff and report directly to the Head of Field Unit in Kousseri. The incumbent will manage administrative activities as well as the vehicle fleet. In this regard, he/she will supervise and coordinate the activities of drivers and cleaning service providers. Regarding the functional structure of the office, he will oversee minor logistics activities in liaison with the supply unit in Kousseri Field Unit, provide administrative support in the areas of finance, administrative and human resources and ensure appropriate interpretation of administrative rules, regulations and procedures The incumbent should have a strong track record in providing administrative support to organization in a humanitarian context. UNHCR field experience, including emergency situations and working in a remote area, combined with a good knowledge of basic administrative, financial and supply procedures and processes is an added advantage. In addition, the candidate should be client oriented in daily contacts with staff, colleagues in other offices within the country, person of concern and external stakeholders. He/she must demonstrate good interpersonal skills. Fluency in French is mandatory, and knowledge of English and local languages is desirable.
Living and Working Conditions (up to 2,500 characters)
Kousseri is located in the Far North Region, Department of Logone and Chari around the 12th degree of north latitude and the 15th degree of longitude. It neighbours to the north and east on the Logone River, to the south by the district of Logone Birni and to the west by the district of Makary. Kousseri covers an area of 160 km². On the socio-political level, clashes between herders, farmers and fishermen over access to resources are a regular feature .
Biophysical environment: Climate is of the semi-arid Sahelian type with 2 seasons: a long dry season from October to May and a short rainy season from June to September. The temperature varies according to the seasons. It drops to 11° during the period from December to February and increases to 45° in the shade between March and April.
Human and social environment: Kousseri is headed by a 1st degree Sultan who oversees 3 Lawanat (2nd degree Chiefdom) which in turn cover 59 villages, including fifteen for Lawanat of Guebala, twenty for Amchidiré and finally six for Njagaré. This organization mentioned above is covered by the Sub-prefect representing the Administration.
Electricity and Water: The city is covered by the electricity network of the ENEO company and the Cameroonian National Water Company (CDE). However, this coverage is unstable due to untimely power cuts.
Duration of Appointment
One-year Fixed-term Appointment.
Closing Date
Closing date for submissions or applications is 25 March 2022
