L’Organisation mondiale de la santé (OMS) est une agence spécialisée de l’Organisation des Nations unies (ONU) pour la santé publique créée en 1948.
POSTE 1
Administration Assistant
OBJECTIVES OF THE PROGRAMME
As Administrative Assistant/Secretary, to the Regional PRSEAH coordinator, the incumbent will ensure the smooth flow of work as related to administrative activities, coordinating actions with other support staff in the team and in consultation and collaboration with the Technical Officer of the PRSEAH Regional Coordinator.
DESCRIPTION OF DUTIES
GENERAL- Receive visitors and telephone calls with tact and discretion and acts according to the nature and urgency of each, including redirecting as appropriate. – Provide background information for appointments with official visitors and/or staff members. – CORRESPONDENCE- Draft general or administrative correspondence on own initiative or on the basis of instructions; finalize correspondence/reports for signature/clearance.- Verify that outgoing correspondence is presented in accordance with WHO and department styles and checking language, grammar and accuracy prior to submitting for signature and clearance.- Analyze incoming correspondence and requests in the light of background material, instructions, policies and precedents, researching, obtaining and attaching background information in anticipation of the responsible officer’s needs, or redirecting them as appropriate; identify and highlight incoming documents and attach background information and identify areas requiring action by professional staff, drawing their attention to specific items.- Ensure that technical reports and documents are in line with WHO standards, rules, practices and procedures, editing and correcting them as necessary prior to their submission for signature or clearance of relevant authority.- Using appropriate tracking tools, follow-up on and ensure that target dates and deadlines are met, and that correspondence and queries are responded to in a timely manner. MEETING ADMINISTRATION- Arrange, coordinate, and lead administrative preparation for meetings, seminars, workshops, including letters of invitation, costs calculation and travel requests; assisting with preparation of documents, dispatching of materials and liaising with participants and others involved. – Prepare presentations using PowerPoint and other software packages on own initiative or on the basis of instructions. – Schedule weekly team and ad hoc meetings, according to schedules and need; taking and preparation of minutes. – Obtain briefing and background materials for meetings, seminars, workshops, etc. to be attended by the team’s professional staff, checking their availability, and ensuring they have the appropriate briefing files and documents.TRAVEL- Using GSM/Oracle, prepare travel requests for official WHO travel. Make flight and hotel reservations, prepare travel files and deal with other related matters as requested or on own initiative. OTHER DUTIES- Perform other related duties as required or instructed, including providing support to other areas of work.
REQUIRED QUALIFICATIONS
Education
Essential: Completion of secondary school education or equivalent technical or commercial education
Desirable: Training in secretarial tasks and/or in an administrative field is desirable
Experience
Essential: A minimum of 5 years of relevant experience.
Desirable: Experience in administrative support positions in WHO or another UN agency an asset. Experience in Oracle-based or other ERP systems an asset.
Skills
The incumbent maintains and updates proficiency in the use of modern office technology through of in-house courses, on-the-job training, or self-training. He/she keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department, the cluster and WHO, to be able to brief others and explain procedures. Strong organizational skills complemented with the ability to work in a proactive manner, multi-task and produce results under pressure. Diplomacy, tact, and discretion.
WHO Competencies
Knowing and managing yourself
Producing results
Teamwork
Moving forward in a changing environment
Communication
Use of Language Skills
Essential: Expert knowledg of French
Desirable: Intermediate knowledge of English
REMUNERATION
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at XAF 11,368,000 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
ADDITIONAL INFORMATION
- This vacancy notice may be used to fill other similar positions at the same grade level
- Only candidates under serious consideration will be contacted.
- A written test may be used as a form of screening.
- In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
- Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
- Staff members in other duty stations are encouraged to apply.
- For information on WHO’s operations please visit: http://www.who.int.
- WHO is committed to workforce diversity.
- WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
- WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
- WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
- This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
POSTE 2
Assistant en communication – Rédacteur de discours, sensibilisation et défense des intérêts (G5)
Background:
The World Health Organization (WHO) is the United Nations organization that specialized in public health. Our goal is to build a better, healthier future for people all over Nigeria. Working through offices in in all 36 States and the Federal Capital Territory (FCT), WHO staff work side by side with governments and other partners to ensure the highest attainable level of health for all people.
Together we strive to combat diseases – infectious diseases like tuberculosis, polio, influenza and HIV and non-communicable ones like cancer and heart disease. WHO help mothers and children survive and thrive, the medicines and vaccines they need so they can look forward to a healthy old age.
The World Health Organization country office in Nigeria continues to support the Federal Ministry of Health and partners to coordinate and implement essential health interventions towards achievement of universal access by 2030.
WHO engages with stakeholders, nationally, at state/LGA levels, regionally, as well as within the UN system to facilitate practical expressions of solidarity towards the achievement of agreed development goals. WHO works with a wide range of partners including global centers of excellence to intensively explore how building endogenous capacity be encouraged, how broadening and sharing technical expertise within the National framework will systematically occur, and how emerging innovative mechanisms can be harnessed through National Health Sector Development Plan (NHSDPll).
The communication assistant is responsible for generating content, updating the stakeholder database, developing high-impact communications products for stakeholders, including donors The position requires strategic thinking with the ability to deliver consistently high quality, well-written, thought-provoking materials under pressure and tight deadlines.
Duties and Responsibilities:
Under the overall guidance of the Programme Management Focal person and over all supervision and guidance of the NPO Communications, the incumbent will carry out the following specific task:
- Support the 5 clusters through drafting of speeches and articles, consistently ensuring a high level of accuracy and flexibility in creating, writing, and adapting content and presentation for a wide variety of audiences.
- Undertaking original research on a range of development topics (within the context of UN system, Country Cooperation Strategy and Sustainable Development Goals) as needed to substantively inform the speechwriting process.
- Analyzing complex information, including statistics, and other numerical, qualitative, and quantitative data, to extract key messages for integration into speeches, and other communications materials as required.
- Researching audience expectations, event agenda and topics, and assist in focusing the purpose of each speech to tailor messages for maximum audience appeal and impact.
- Drafting other substantive written material for the Office of the WR as requested, including statements, articles, talking points, key messages and other written communications.
- Maintaining an up-to-date archive of speeches and data on the WHO website.
- Extracting key messages from speeches/presentations/articles for dissemination through social media channels, in close collaboration with the Communications Officer.
- The documentation and advocacy assistant is part of the communications team in and will report to the WR (Communication officer).
Deliverables:
- Facilitate production of Communication materials such as Press Releases, brochures and short documentaries
- Produce 2 donor-Media Packs
- At least 3 articles uploaded on the website on weekly basis
- At least 5000 WHO new users/stakeholders accessing WHO Nigeria website
- Organically support expansion of social media community with 1000 monthly new users
- Monthly stakeholder Newsletter shared to at least 5000 stakeholders
Competencies:
Communication
Fostering integration and teamwork
Producing results
Respecting and promoting individual and cultural differences
Functional Skills and Knowledge:
- Have a good understanding of strategic communication and how it can contribute to the achievement of specific development goals.
- Possess excellent writing skills.
- Be able to write quickly, clearly and concisely.
- Ability to originate or edit written content for media and the general public.
- Knowledge of analytical tools and methods for undertaking substantive research on various policy related issues.
- Ability to engage with other parties and forge productive working relationships.
- Have an understanding of, and experience with the major social media channels.
- Be familiar with global development issues and the world of the UN.
Education:
Essential: Completion of secondary school education, technical certificate, or diploma in administration/management from an accredited institution.
Desirable: University degree or its equivalent in journalism, communications, sustainable development, social science, international relations, or related field from an accredited institution.
Experience:
Essential: At least 5 to 7 years’ working experience with WHO or agencies of the United Nations in the development of all written external communications including web articles, factsheets, press releases, Annual Reports, event coverage, including photography, interviews, newsletters, and other media contents
.
Desirable:
- Organization of press conferences with local and national media outlets
- Production, launch and dissemination of institutional knowledge products, including Press Releases
- Production of digital/social media materials such as tweets, Facebook Live content and short videos
- Excellent general understanding of public health, gender, equity, and other related issues.
- Experience working collaboratively in a team structure in a multicultural environment.
- Experience working with the Microsoft Office suite, and particularly in development of PowerPoint presentation materials.
- Familiarity with the UN system in general and/or WHO in particular is an asset.
Languages:
Required: Proficiency in English.
Desirable: Intermediate knowledge of one of the other official languages of the UN (French, Portuguese and Spanish) would be an asset.
