L’organisation internationale Islamique Relief Worldwide (IRW) recrute (06 Novembre 2023)

The Human Resources department manages the organization’s staff related matters from the start to the end of the employment relationship, as well as continuous learning and improvement. It does so through providing comprehensive HR and L&D services.

The purpose of this role is to support and implement policies, processes and provide practical solutions to complex cases relevant to recruitment & selection, payroll roll and benefits administration as well day to day HR operations in programme areas of Islamic Relief Mali.

To ensure the implementation of HR Policies and assist in revision as well as development of cost-effective HR service delivery mechanism:

• To ensure implementation of existing HR policies and provision of advices to respective areas staff.
• Support in reviewing HR policies & practices and propose to People & Culture Manager for high quality & cost-effective HR services to the Organization.
• Support People and Culture Manager and Country Director in the development and implementation of HR strategy.
• Please on compliance with Country legislation in connection with the payment of taxes, health and safety issues of staff, the establishment of delegates etc.

To ensure fair & transparent recruitment process by utilizing adequate selection tools along with policy compliance:

• Developing recruitment planner and to ensure best talent is attracted though adequate selection process & tools.
• Coordinate staffing process and functions to identify optimal recruiting strategies; ensuring proper selection.
• Provide proactive support in the development of Job Requests, Job Description and ensure timely Job Advertisements. To ensure all staff must have job description in place.
• Facilitate written assessment and organise interviews for recruitment of vacant positions and ensure its arrangement through a fair and transparent process.
• Conduct Reference Check for the selected candidates where required.
• Preparing / Processing offer letters and employment contracts by exercising proper due diligence.
• Conducting new staff induction.

To ensure equity in compensation as well as monitoring and timely reporting of all respective areas staff.   

• Ensure accurate processing of monthly payroll and administration of staff benefits (medical, overtime,  advances, leave etc).

To ensure staff performance, development and satisfaction by:

• Facilitate staff on appraisal process and provide orientation of the process.
• Conduct regular follow ups with respective line managers on issues arising from performance management
• Analyse training need in conjunction with line managers and recommend effective training approaches.
• Processing training requests and facilitate in leveraging learning after training.
• Advising staff regarding training programs.

Staff Counselling:

• Ensure staff grievances are addressed in accordance with people and culture guidelines and advise staff on resolution approaches. Brief and orient staff on handling grievances.
• Support and facilitate management in terms of provision of information/analysis for corrective actions, where required.
• Career counselling with employees and ensure effective employee relations.

Others:

• Monitoring & maintain of attendance system at area/field level and ensure follow up actions.
• Maintain confidentiality of HR practices, processes, information and its documentation.
• Ensure availability of up-to date HR record (hard/soft).
• Processing and taking lead in issuance of employee ID cards.
• Ensure HR practices are in compliance with the IR’s Equal Opportunities policy, Code of Conduct and other legislations.
• To carry out regular field visits of each area on quarterly basis.
• Develop HR reports (monthly, quarterly, HR Analysis etc) as & when required.