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Employee Contract Type:
Affectation internationale – Durée déterminée (durée déterminée)
Job Description:
Position Location: Family Posting, Based in Kinshasa, DRC
PURPOSE OF POSITION
This is a critical and key position in leading the development and roll out of the World Vision Democratic Republic of Congo (WV DRC), National Office (NO) Resource Development Strategy in alignment with our global strategy, Our Promise. As such, the core mandate of this position includes:
- To lead and manage the NO Resource Development Unit to drive growth and diversification of grant income (bilateral, multilateral, major foundations and corporations) in accordance with the NO Resource Development Strategy.
- To position WVDRC and ensure productive engagement and retention of grant donors (public and private) through successful grants implementation, effective communication of the impact of grants and strong relationships and alliances with partners, institutions, organizations and donors representatives.
- To establish and maintain functional relationships, capacity and collaboration among national, regional, support office and global center teams to effectively grow the national office portfolio, ensure a healthy pipeline and win rate to meet programming needs and set targets.
- To build the capacity of WVDRC in grant acquisition and management in coordination with the regional RDU director, and in accordance with the global Fragile Context Initiative and GAM strategic priorities for the growth and management of development and humanitarian grants.
The role reports to the National Director, with matrix reporting to the Regional Resource Development (RDU) Director.
MAJOR RESPONSIBILITIES
Donor Identification, Engagement, and Prepositioning:
- Track the donor competitive landscape (Research, analyze, develop, track relationships with new and current donors) to organize prepositioning meetings with donors and key partners.
- Actively engage and participate in strategic country donor meetings with foundations, bilateral and multilateral institutions, etc.
- Working with NO leadership, identify key relationships to strengthen national office positioning and elevate WV’s profile with government, multilateral and private sector donors.
- Ensure that the national office works in collaboration with SOs’ grant teams and regional RDU, to actively maintain strong donor relationships at global, regional and country level, developing engagement strategies for each donor or a group of donors.
- In coordination with National Office Communications and Advocacy Director, ensure the implementation of the global impact framework, and support the development of capacity statements, project one pagers, marketing and communication materials using the technical branding approach for donor engagement and prepositioning.
- Facilitate relationships and build credibility with donors, using previous success and documented best practices in grant management.
- Maintain an up-to-date record of the requirements of current potential donors and be proactive in the lookout for local, regional, and global opportunities.
- Support the SHR director to ensure strong NO participation/representation in Cluster Meetings at National, provincial and sub office level.
Resource Development:
- Set up a GAM team and structure and ensure that competent staff are recruited to the GAM team.
- Depending on size of grant, profile and donor requirement, GAM to work with zonal Director and P&C to hire high performing staff (i.e. chief of party, etc).
- Keep the regional grant opportunity tracking system up to date and current at all times maintaining an overview of country level grant funding opportunities and donor trends.
- Cultivate SO relationships, to ensure effective coordination as opportunities emerge for both public and private.
- In coordination with SOs and cross functional teams, develop high quality concept notes and proposals leading to successful funding opportunities
- Support the NO in the development of consortia whenever necessary in preparation for upcoming opportunities.
- Ensure the appropriate use of the Grants Risk Assessment Form to facilitate Go/No Go Decisions.
- Provide strategic direction to the NO to pursue non-traditional funding sources, identifying emerging or untapped high potential donors and new emerging models.
Strategy and Leadership:
- In coordination with the NO strategy and technical teams, ND, and the Regional Resource Development Unit lead the development and/or revision of the NO grants acquisition and management strategy/Business Plan (for both public and private) in alignment with NO strategy and targets.
- Participate in WVDRC Senior Leadership Team – participate in monthly meetings and support in leadership decision and brainstorming.
- In accordance with the NO Business Planning Cycle, assist the ND and SLT in setting annual grant income projections to be used in the NDs Performance Agreements.
- Provide day to day leadership and management to the National Office Resource Development to ensure timely and efficient support for prepositioning, proposal development and effective issue resolution in grant performance across NO/SO as needed.
Grant Management and Compliance:
- In coordination with Operations, Finance, Procurement, and Administration teams, ensure all aspect of grant compliance and management (e.g. reporting, procurement, visibility, transfer of assets, audit, etc) are understood and applied including sub-grantees.
- Ensure high quality, timely reporting (grants, PNS and AP) conducted in coordination with the SO and with input and revision from all relevant stakeholders
- Support the implementation of the Grant Health Tracker for grant projects program quality.
- Mobilize cross-NO functional support to NO for GAM performance (finance, operations, P&C, strategy, and Quality Assurance)
- Upon request, liaise with SOs and Regional Finance and Audit managers to ensure that grants implementation issues have been resolved.
- Ensure significant grant audit / implementation issues are brought to the attention of the Zonal Director and when necessary, the NO SLT.
- In conjunction with finance ensure compliance in key grant areas (e.g. eligibility, CAL, match, grant decision making powers, etc). Flag critical policy or systems issues needing resolution by GC.
- Prepare monthly and quarterly grants performance reports for leadership using GAM standardized metrics and protocols.
Capacity Building:
- Ensure all NO staff involved in grants, including the position holder have completed and are Proposal Pro certified.
- Lead, manage and provide capacity building support to employees in the NO team, & seconded staff by ensuring clear goals and accountabilities are established and achieved.
- Ensure individuals’ performance and development needs are met, and employees are high performing and engaged.
- Identify capacity gaps within GAM and other factors leading to poor win rates and grants implementation and work with SOs and the RGM to address them.
- Conduct annual workshop between GAM team and technical specialists to strengthen pre-positioning and team capacity (developing a menu of activities and correlating budgets, review WV sector models to be integrated in designs)
- Conduct annual workshops with Quality Assurance team to ensure that key indicators being captured across all national projects (grants, PNS, WFP and Aps)
- Develop a strong successor to be able to take up increasing grant management responsibility.
Representation at various fora:
- To ensure appropriate representation of the NO at strategic fora that could lead to resource acquisition and enhanced programming collaboration.
- Represent the NO in the grants community fora (internal and external to WV)
- Participate in WV internal grant communities – GAM CoP, Fragile Context CoP, GAM Hubs and Global Grants Compliance Unit
Others
- Carry out additional responsibilities as assigned by the ND
- Attend and participate in devotional meetings.
KNOWLEDGE, SKILLS AND ABILITIES
Minimum education, training and experience requirements to qualify for the position:
- Strong influencing and networking skills; consortia/network development experience.
- Experience in acquiring funding from private donors (foundations and corporations).
- Ability to provide support and training to staff and partners and to “translate” donor language related to guidelines and different requirements to ensure that both concept notes/proposals and project implementation are compliant with donor requirements.
- Experience with public-private partnerships
- Experience in working in fragile context countries and humanitarian assistance (preferred)
- Bachelor and/or Masters’ Degree in International Development, International Relations, Rural Development, Social Science or any related field.
- Minimum of 5 years of experience in grant acquisition and/or grant management, especially in fragile countries (preferred)
- Experienced networker with strong skills in donor relations, negotiations and partnering with up-to-date knowledge of the donor landscape and trends in the humanitarian sector
- Excellent knowledge and experience of project management with government and multilateral agencies grant funded projects and experience of grant compliance procedures for major bilateral and multilateral donors.
- Demonstrated track record in proposal development, funding acquisitions and grant management for major institutional donors (bilateral and/or multilateral)
- Proficiency in French and English is required
- Proven experience and skills in proposal writing
- Strong inter-personal skills, and proven team-player
- Able to solve complex problems and to exercise independent judgment Able to work in a cross-cultural environment with a multi-national staff
- Must be a committed Christian, able to stand above denominational diversities.
Applicant Types Accepted:
Local and International Applicants (IA’s) Accepted
