L’ONG Save the Children recrute pour ces 02 postes (01 Juin 2022)

TITLE: Internal Audit and Control Officer (BHA Programme)
TEAM/PROGRAMME: Internal Control and Compliance Team/Nigeria    LOCATION: Maiduguri
GRADE: 4    CONTRACT LENGTH: One(1) years renewable
CHILD SAFEGUARDING:
Level 3:  the post holder will have contact with children and access to personal data of children /or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because s/he will work in the Borno Area Office programs; or is visiting country programs; or because s/he is responsible for implementing the police checking/vetting process/staff.

ROLE PURPOSE:
The Internal Audit and Control Officer will support the SCIN Internal Audit and Control Specialist to ensure compliance with all Save the Children policies & procedures, donor rules & regulations and local laws. This will be done by supporting in the evaluation of the effectiveness of the governance, risk management and control processes in place in SCI Nigeria. S/he will support to review, document and assess the effectiveness of financial and operational controls over the SCI Nigeria program administrative and project activities in the field offices in the north-east. The Internal Audit & Control Officer will be extensively involved in investigating frauds, corrupt practices or misconduct allegations, undertake regular checks- process and management practice reviews, analyse- records, reports, financial statements and program implementation to ascertain the adequacy and effectiveness of the internal controls in place to mitigate the risk of non-compliance with SCI policies and procedures, donor requirements and local laws. S/he shall perform a variety of administrative duties to be developed and assigned by the Internal Audit and Control Specialist.
This position has 100% LOE on the Bureau of Humanitarian Assistance (BHA) Programme (a USAID funded project) in Borno State with a physical presence in the Borno Area Office, North East.

SCOPE OF ROLE:

Reports to: Internal Audit and Control Specialist.

Matrix Report: Head of Internal Control & Compliance

Staff reporting to this post: None.

Role Dimensions:
The role holder will need to work closely with the IC&C team, BHA and many different staff across the organisation and will need to build a network of key contacts relevant to his/her role and engage with a wide range of stakeholders.

KEY AREAS OF ACCOUNTABILITY:
•    On a sample basis, support in carrying out regular reviews of financial, Supply Chain, HR, Administrative and program operation transactions and implementation, ensuring documentation supporting the transactions are in compliance with Save the Children policies and procedures, grant agreements and donor regulations both at Borno Area office and the country office.
•    Assist in investigating all approved frauds/corrupt practices or misconduct cases that may be assigned by management, diligently document all relevant evidence and report consistent with SCI standards.
•    Support in conducting spot tests on donor requirement compliance in finance, Human resources, administrative, award, procurement, logistics, operations and programme (activities, documentation and reporting) in line with internal control and compliance risk base annual work plan.
•    Perform administrative and operational duties as assigned by the IA&C Specialist
•    Work closely with programme development unit to further improve risk awareness and responsive culture in designing and developing potential high risk awards and improving compliance culture on the existing awards.
•    Support the IA&C Specialist in the preparation of audit reports to be submitted to the Head Internal Control and Compliance unit.
•    Support the IA&C Specialist to plan, conduct audits and follow up with action owners on all internal and external audit action plans and provide periodic updates on actions taken.
•    Assist in performing internal control compliance reviews on the field office activities including cash and advance management, Supply-chain- procurement & logistics, Asset management, Programme management- documentation and reporting, Data Quality Assurance ( MEAL-Monitoring, Evaluation, Accountability & Learning) of source documents, stock ( incl. food commodities), beneficiaries and food vendors management, partnership management- on sample basis etc. (in line with the annual ICC work plan) . Coordinate with the relevant reviewed departments to come up with actionable recommendations to improve any identified weaknesses.
•    Work with the IA&C Specialist to flag significant internal control weaknesses to the country management, with actionable recommendations to reinforce those weak controls and support the monitoring of compliance with approved reinforcing controls.
•    Assist to track and age all the findings consistent with agreed implementation timelines and follow-up to confirm implemented actions.
•    Maintain cordial working relationships with all SCI stakeholders- staff, vendors, auditors, implementing partners etc. through effective communication and exercising professional conduct and objectivity in all dealings
•    Deliver training as may be assigned to reinforce internal controls, risk mitigation, Fraud, Bribery, Corruption Anti-terrorism financing, Aid diversion policies’ awareness and prevention.
•    Carry out any other responsibility delegated within the role of internal control and compliance duties (both from the Field and CO level).
BEHAVIOURS (Values in Practice)
Accountability:
•    holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
•    holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:
•    sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
•    widely shares their personal vision for Save the Children, engages and motivates others
•    future orientated, thinks strategically and on a global scale.

Collaboration:
•    builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
•    values diversity, sees it as a source of competitive strength
•    approachable, good listener, easy to talk to.

Creativity:
•    develops and encourages new and innovative solutions
•    willing to take disciplined risks.

Integrity:
•    honest, encourages openness and transparency; demonstrates highest levels of integrity
QUALIFICATIONS, EXPERIENCE AND SKILLS
Essential
•    A graduate of accounting, finance or a related business field is required.
•    5 years+ related work experience with a not-for-profit organization.
•    Good background in compliance, accounting, and internal controls; experience in auditing (internal or external experience).
•    Experience in relevant operational areas (e.g. in programme/project management in an INGO context) and experience of risk-based auditing.
•    Be highly accurate, detail-orientated, and able to complete multiple projects, with conflicting priorities, on a timely basis
•    Good report writing skills in English
•    Proven interpersonal and communication skills including influencing, negotiation and relationship building
•    Able to speak and interpret either Hausa or Kanure local language.
•    Strong cultural awareness and be able to work well in an international environment with people from diverse backgrounds and cultures
•    Demonstrate standards of ethics and integrity
•    Commitment to Save the Children values

Desirable
•    INGO experience or have worked in a commercial/public sector international organisation in audit and investigative capacity.
•    Experience working in emergency responses, and good understanding of humanitarian response activities and emergency management.
•    Familiarity with grant requirements of major donors such as USAID, EC/ECHO, FFP, OFDA, FCDO and the UN
•    Good financial analysis aptitude
•    Experience of Agresso financial software
•    Experience of audit
•    Counter fraud and investigation experience
•    Ability to look at the bigger picture when assessing organisational performance and risk
Equal Opportunities
The post holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Health and Safety
The post holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Additional job responsibilities
The job duties and responsibilities as set out above are not exhaustive and the post holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

THE ORGANISATION
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better health care, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.
We are working towards three breakthroughs in how the world treats children by 2030:
•    No child dies from preventable causes before their 5th birthday
•    All children learn from a quality basic education and that,
•    Violence against children is no longer tolerated
We know that great people make a great organization and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.
Save the Children is committed to ensuring that all our personnel and programmes are absolutely safe for children.
We undertake rigorous procedures to ensure that only people suitable to work with children are allowed to join our organization and all candidates will, therefore, be subject to this scrutiny.
We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.
Applicants are advised that Save the Children International does not require any payment or expense during the entire recruitment process. Any request in this direction should be immediately reported as it is contrary to the values and practices of our organization.
Due to the volume of applications received, Save the Children may not provide feedback to all applicants. Only shortlisted candidates will be contacted.
Qualified candidates are encouraged to apply as soon as possible, as applications will be reviewed as received. Save the Children reserves the right to change the closing date, if considered necessary.

Location : Maiduguri

Employee Status : Fixed Term

TITLE: Humanitarian Response Finance Lead
REPORTS TO: Humanitarian Deputy Director of Operations/Head of Support Services    LOCATION: Borno with support to Adamawa and Yobe field Offices
GRADE: 2    CONTRACT LENGTH: One Year (Renewable)
CHILD SAFEGUARDING:
Level 3:  the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

SCOPE OF ROLE:
Reports to: Humanitarian Deputy Director of Operations/Head of Support Services
Dimensions: Matrix reporting to the Country Office Finance Director
Staff directly reporting to this post: Finance Manager, Coordinators Officers and Field Office Finance
Technical responsibility: Yes
Budget responsibility: None

ROLE PURPOSE:

The Humanitarian Finance Lead will take full control of the finance function coordinating both the Borno office and other state offices within the Hub. To support the Finance Director in overseeing the smooth functioning of the Finance Department. To provide technical advice to the Director of Support Services and Programme Management on steps and measures to be taken and implemented to assure SC/donor compliant financial management and control over SC resources in Nigeria. To appropriately train finance, programme, and Humanitarian Management Team (HMT) staff as and when required. To advice and support the in strategic financial management of the Response.

The Humanitarian Response Finance Lead will provide the primary financial management inputs in the Save the Children emergency response programme working closely with Nigeria CO. The role has three main aspects to it: leading the emergencies finance teams, providing the Response Team Leadership with finance oversight; providing short term interim financial management and/or capacity building support to ongoing emergencies, Fragile States and/or country/regional programmes; and capacity building finance and non-finance staff in their financial professional development.

KEY AREAS OF ACCOUNTABILITY:

Financial systems, Control and Strategic financial information & monitoring
•    Provide strategic finance support to the Emergency Management Team and Save the Children members as part of the response Management Team:   Master Budget development and monitoring in coordination with Awards team, and advice on how to best to utilise a programme’s funding portfolio.
•    Provide a high standard of financial accounting management, ensuring compliance to local statutory law and donors regulations and consistent with Save the Children accounting policies, procedures and tools.
•    Ensure that Save the Children’s commitment to improving quality and accountability in humanitarian work is upheld, through reference to the Humanitarian Charter and Minimum Standards, the NGO Code of Conduct, and other relevant tools.
•    Assist in ensuring smooth implementation and updating of robust and adequate financial systems and procedures in line with the managing member’s finance Policy and good accounting practices
•    Develop and update the finance diary that covers all the required activities on a monthly basis and lead staff to ensure that the diary is strictly adhered to.
•    Ensure that all financial transactions are fully supported and that they are all captured in AGRESSO daily.
•    Maintain and ensure the integrity of the SCI’ computerized accounting systems and liaising with Country Office Finance Team for any required support
•    Provide strategic financial support to the Response Team Leader (TL) including Master Budget development and monitoring, and advice on how to best to utilise a programme’s funding portfolio.
•    Ensure budget holders understand their responsibilities through training
•    Ensure the response receive adequate support to operate efficient accounting systems, including timely receipt of monthly budget variance analysis by budget holders, timely answers to queries and scheduling tasks and deadlines
•    Provide a high standard of financial accounting management, ensuring compliance to local statutory law and donors regulations and consistent with SC accounting policies, procedures and tools.
•    Ensure preparation of donor financial reports and proposal budgets.
•    Ensure all donor requirements are complied with and reports are prepared on time with complete audit trial.

Budgeting and Cost recovery
•    Assist in supporting the management /administration of the Country Office resources and its sub-offices including (a) the formulation of work program and resource allocation, (b) providing effective support and guidance to the Management Team and other key program staff during planning and allocation exercises; (c) monitoring implementation of donor agreements and resource utilization. Highlight variances, provide analyses and recommend resolution or reallocation of resources
•    Ensure full cost recovery is achieved (through strategic financial management and proposal budget development)
•    Ensure all donor financial compliance requirements are complied with and reports are prepared on time with complete audit trial.
•    Participate in the annual budget development, forecast and master budget for the field Office and Country Office
•    Support budget holders in the proposal budget costings, creating Reporting Templates and DEAs
•    Support FD in the development of standard costings for the country programme
•    Review monthly transactions with Budget Holders and provide comments to TL & FD.
•    Financial Accounting, Reporting, and Control:
•    Manage the Humanitarian awards financial systems and provide the budget holders a monthly update on the budget variance analysis and led the monthly finance meeting
•    Ensure that effective systems are put in place, and regularly reviewed, to allow adequate financial management and control including:
•    Accounting and management information systems.
•    Cash and cash flow management and control in particular gain/losses on currency exchange;
•    Prepare and monitor accurate and timely submission of financial reports and attachments to members, donors and government regulatory agencies.
•    Responsible for checking and verifying the food voucher e-payment to beneficiaries on all humanitarian cash transfer awards.
•    Lead and participate in the development of financial policies and procedures to be able to maintain a well-financially controlled environment in both development and emergency contexts.

Internal Controls
•    Ensure that at all stages of the response the control framework of the operation is consistent with the situation and ensure that necessary risks are taken knowingly with appropriate mitigating actions.
•    Monitor coding of emergency expenditures and ensure timely adjustments when activation of new awards with relevant audit trail
•    Support Cash Transfer programming activities from feasibility assessment to implementation, and ensure accountability by enforcing adequate controls

Cash flow
•    Ensure access to cash for new areas of operations by establishing effective banking arrangements or by ensuring safe cash in transit alternatives through implementation of emergency cash management guidelines
•    Support programs in ensuring adequate cash flow and Treasury management.

Audit function
•    Coordinate and assist DDH during any internal or external audits
•    Acting as and Support focal persons in conducting effective grants audits
•    Support and strengthen finance management and administration across the programme and ensure appropriate audit functions are carried out.
•    Support in ensuring that audit recommendations are implemented

Staff Management, Mentorship, Development and Resources capacity building
•    Support the DDH/FD to ensure appropriate staffing within finance
•    Assess new partner financial capacity and provide financial capacity building when relevant
•    Ensure that all staff understand and are able to perform their role in an emergency
•    Directly lead, manage, and motivate staff in the Finance unit and ensure that they have clear work plans and performance management is integrated in day to work activities.

General:
Any other duties as may be assigned by the line manager

COMPETENCIES FOR THIS ROLE:

1.    Delivering Results
Takes personal responsibilities and holds others accountable for delivering our ambitious goals for children, continually improving their own performance or that of the team/organization.
Level required: Leading Edge

2.    Networking
Builds and uses sustainable relationships and networks to support the work of Save the Children with their team, colleagues, Members and external partners and supporters.
Level Required: Leading Edge

3.    Communicating with Impact
Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust.
Level Required: Leading Edge

4.    Problem solving and Decision Making
Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organisation.
Level Required: Leading Edge

QUALIFICATIONS AND EXPERIENCE
QUALIFICATIONS AND EXPERIENCE

Essential

•    Professional qualifications in Accounting (ACA, CNA, CPA, ACCA) and/or a degree in accounting
•    At least Ten year’s INGOs managerial experience especially in complex budget setting (in excess of $30 million), monitoring and financial accounting
•    Proven experience to help facilitate a smooth audit process and work efficiently with external auditors
•    Proven skills on managing changes, achieving results, ensuring quality, team building and capacity building.
•    Experience with Save the Children financial processes, procedures and systems and overseas accounting software (including Agresso).
•    Knowledge of the requirements and experience managing grants from the major emergency donors including budgeting, eligibility issues, compliance management, and reporting.
•    Experience of and well-developed skills in staff management and supervision.  Proven coaching and capacity building skills.
•    Proven track record of active contribution to a senior management team, and providing strategic support across multiple sectors and/or regions
•    Good attention to detail and analytical skills
•    IT literate (i.e., Word, advanced Excel, Outlook, Internet Explorer, financial systems).
•    Cultural awareness and ability to build relationships quickly with a wide variety of people
•    Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure
•    Excellent planning, management and coordination skills, with the ability to organise a demanding workload comprised of diverse and challenging tasks and responsibilities
•    Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams
Desirable
•    Extensive experience, including first phase responses, with NGOs in an international emergency environment or in fragile states with increasing responsibilities including a proven experience of establishing and running a field finance office.
•    Understanding of award management policies, procedures and systems and Save the Children’s award management system (AMS

THE ORGANISATION
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better health care, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.
We are working towards three breakthroughs in how the world treats children by 2030:
•    No child dies from preventable causes before their 5th birthday
•    All children learn from a quality basic education and that,
•    Violence against children is no longer tolerated
We know that great people make a great organization and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.
Save the Children is committed to ensuring that all our personnel and programmes are absolutely safe for children.
We undertake rigorous procedures to ensure that only people suitable to work with children are allowed to join our organization and all candidates will, therefore, be subject to this scrutiny.
We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.
Applicants are advised that Save the Children International does not require any payment or expense during the entire recruitment process. Any request in this direction should be immediately reported as it is contrary to the values and practices of our organization.
Due to the volume of applications received, Save the Children may not provide feedback to all applicants. Only shortlisted candidates will be contacted.
Qualified candidates are encouraged to apply as soon as possible, as applications will be reviewed as received. Save the Children reserves the right to change the closing date, if considered necessary.

Location : Maiduguri

Employee Status : Fixed Term