Entreprise : Plan International
Plan International est une organisation indépendante de développement et d’aide humanitaire à but non lucratif qui fait progresser les droits des enfants et l’égalité des filles. Nous soutenons les droits de l’enfant de la naissance à l’âge adulte, et nous permettons aux enfants de se préparer et de répondre aux crises et à l’adversité. Nous croyons au pouvoir et au potentiel de chaque enfant, mais nous savons qu’ils sont souvent étouffés par la pauvreté, la violence, l’exclusion et la discrimination.
En collaboration avec les enfants, les jeunes, les sympathisants et les partenaires, nous nous efforçons d’instaurer un monde juste, en nous attaquant aux causes profondes des problèmes auxquels les filles et les enfants vulnérables sont confrontés. Nous construisons des partenariats puissants pour les enfants depuis plus de 80 ans et sommes aujourd’hui actifs dans plus de 70 pays, entraînant des changements dans les pratiques et les politiques aux niveaux local, national et mondial grâce à notre portée, notre expérience et nos connaissances. Plan International est enregistré au Nigeria auprès de la Corporate Affairs Commission.
Deadline for application submission: 6th December 2022.
Location: Bauchi State
Contract Duration: 5 Months
ROLE PURPOSE
- The purpose of this role is to provide administrative and logistical support for the Kotex MHM project in Bauchi state in line with policies of Plan International Nigeria, donor requirements and Nigerian laws.
- The post holder will be expected to work very closely with other members of staff in Bauchi, the Country office and partners where necessary.
ACCOUNTABILITIES
- Ensure timely welcome services, hotel and flights bookings and other support services for staff and visitors
- Prepare and file documents for signature and/or action, as necessary and ensure that proper filing systems are in place for the office
- Support the planning and organization of meetings and workshops
- Maintain vehicle and Generator maintenance log
- Ensure that vehicles and generators are in good condition and liaise with the Admin Coordinator about necessary repairs and improvements as necessary
- Arrange for the repair and maintenance of office equipment and machinery to ensure that staff works effectively without any disruptions.
- Ensures that the SAP system is used to capture all necessary activities as required.
- Establish and maintain a well-functioning logistics support operation for the county office – effective coordination and use of vehicles
- Coordinate logistics and procurement operations – Selection of vendors/suppliers
- Prepares and Maintains records of all outstanding purchase orders with external vendors and arranges transportation and forwarding services for all orders to ensure delivery on schedule
- Prepare reports on personnel and material movement and ensure that reporting requirements are fulfilled in an accurate and timely manner
- Ensure compliance with Plan International logistics standards and regulations
- Ensure appropriate request for quotation is placed and correct quotations received for processing
- Responsible for purchase order creation and maintenance in SAP
- Store Management using specified software
- Perform any other project-related duties as specified by the Admin Coordinator.
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
- A Degree/HND in Business / Public Administration or a related field.
- 2 – 4 years of experience working in administration and logistics generalist role
- Experience in the use of SAP.
- A former staff of Plan International Nigeria is desired or one who is currently serving outside Bauchi but willing to relocate for the duration of the remaining project life span.
- Fluency in English with excellent writing and speaking skills is required.
- Excellent and demonstrable experience in procurement processes, logistics management and understanding of Plan International Nigeria policies.
- Demonstrable experience in office management and staff coordination.
- Excellent writing and speaking in the English language
- Knowledge and understanding of Nigeria’s policy environment
- Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching
- Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment respecting diversity.
- Experience with Microsoft Word, Excel, PowerPoint and Outlook.
- Must be a good team player.
Plan International Nigeria is an equal opportunity employer and does not discriminate on the basis of race, religion, gender or disabilities. Plan International Nigeria is fully committed to child protection to prevent children from all forms of abuse. Women are strongly encouraged to apply. Only shortlisted candidates will be contacted
