RESPONSABLE DE LA GESTION DES RISQUES ET DE LA CONFORMITÉ
Date: 21 oct. 2022
Lieu: Bamako, Mali
Entreprise: Plan International
L’ Organisation
Plan International est une organisation humanitaire et de développement indépendante (organisme caritatif/à but non lucratif/de bienfaisance – sélectionnez le terme approprié pour votre public clé) qui fait la promotion des droits des enfants et de l’égalité des filles.
Nous sommes convaincus du pouvoir et du potentiel de chaque enfant. Mais cela est souvent étouffé par la pauvreté, la violence, l’exclusion et la discrimination. Et ce sont les filles qui sont les plus touchées.
En collaborant avec les enfants, les jeunes, nos défenseurs et nos partenaires, nous essayons d’obtenir un monde juste, en abordant les causes des obstacles que les filles et tous les enfants vulnérables doivent surmonter.
Nous soutenons les droits des enfants de la naissance à l’âge adulte. Et nous permettons aux enfants de se préparer et de réagir aux crises et à l’adversité. Grâce à notre portée, notre expérience et nos connaissances, nous favorisons les changements dans la pratique et la politique au niveau local, national et global.
Depuis plus de 85 ans, nous bâtissons de puissants partenariats pour les enfants et nous sommes actifs dans plus de 75 pays.
ROLE PROFILE
| Title | RISK MANAGEMENT AND COMPLIANCE MANAGER | ||
| Functional Area | Global Assurance | ||
| Reports to | Country Director | ||
| Location | Country office | Travel required | up to 60% at national level and 5% international level |
| Effective Date | Novembre 2022 | Grade | E |
ROLE PURPOSE
The Risk Management and Compliance Manager, working under the direct supervision of the Country Director, will ensure that Plan International Mali is able to maintain the integrity of all business operations/ transactions and activities through the development, implementation and continuous monitoring of the risk management and the control framework (systems, structures, policies and procedures). This is achieved by providing periodic appraisal of Plan’s policies, procedures, plans, donor contract guidelines compliance within various functional areas. The jobholder will monitor actions agreed to address areas of high risk and/or control lapses observed. This position also advises the Leadership Team on fraud-prevention and integrity issues. The jobholder will evaluate and provide reasonable assurance that risk management, control, and governance systems are functioning, and report risk management issues and internal controls deficiencies identified to the Country Director with the recommendations for improvement.
Dimensions of the Role
The Risk Management and Compliance Manager contributes to the improvement of the overall functioning of Plan International Mali. The post holder will:
- Directly report to the Country Director independent from any department or office.
- Have matrix work relation Regional Risk Management and Control Advisor.
- Work closely with all departments and offices to identify potential risks and test the control measures.
- Manage a relatively small budget for work related travels and accommodation.
Accountabilities
Strategic
- Accountable for the delivery of business systems, procedures and processes to enable the delivery of the risk and compliance strategy and objectives, in line with agreed key performance indicators and ensuring service level agreements are met where applicable.
- Has delegated authority for decision making around risk and compliance matters, and is accountable for managing responses to internal audit and enquiries from external regulatory bodies.
- Provides direction and strategic leadership for organizational change and development processes with a particular focus on ensuring that the business support functions (Finance, Supply Chain, People and Culture and ICT) adequately support the program teams.
- Establishes and/or refine and disseminate policies, systems and practices and provide and/or arranges for training and guidance for effective management, supply and logistics activities, disbursement and accounting for all financial resources in line with Plan International global accounting policies, donor requirements and local law where required.
- Ensures business support processes align with Plan International in country Strategic Objectives and can be accomplished in an efficient manner. Ensures shared understanding of, and creates organisation-wide awareness about, the various risks inherent in Plan Mali’s fragile and high-risk business context and operations and works with various employee groups to develop and execute effective risk mitigation strategies
- Develops internal audit/Compliance tools (paperwork, checklist, standards, audit report template, internal control survey questionnaires, physical counts, tools/checklist etc…).
- Verifies and prepares audit closure status and progress report for the management and CLT review, collect and arrange audit closure exhibits and submit the reviewed audit closure status/progress reports.
- Supports the Country Operations Unit in the establishment of a practical system for compliance risk prevention, detection and correction in financial transactions, fraud, waste and abuse
- Designs audit procedures based on assessment of internal controls and risk assessment and determine if controls as designed and implemented enable management to prevent, detect, or correct misstatements
- Facilitates the evolution of a strong and effective risk management culture across the organisation to ensure all business activities are carried out in accordance with Plan’s policies, relevant industry regulations, country laws and risk management standards.
- Analyses the success factors and the internal risks and external challenges the organization faces.
- Makes an annual plan of control based on the degree of risks identified by the management, as well as contingency control schedule.
- Perform controls within Plan International Mali and its partners.
- Makes recommendations on the basis of appropriate systems to improve management of resources and better risk management.
- Ensures the proper understanding and proper application of the procedures and guidelines by the staff and the partners.
- Promotes learning and prevention.
- Contributes to building the capacities of partners, including communities, to successfully apply their skills and resources to achieve their goals and meet the expectations of all stakeholders.
- Manages audit firms and chartered accountants with long term agreement with Plan to support quarterly expenditures verification, pre audit and external annual audits.
- Alerts the CD in case of the allegation of the breach of code of conduct and procedure manual and/or specific donor agreement, as well as the misuse of Plan’s property.
- Proceeds with a first-hand investigation on the allegation as requested.
Internal & External Audit Support
- Supports preparation and successful conclusion of internal and external auditing activities, including fraud-prevention and integrity for the Country Director (CD), the Country Leadership Team, and for the donor annual audit reporting.
- Conducts ad-hoc and confidential investigations on control breaches, as may be necessary from time to time.
- Reviews management comments for audit reports and work with CD and CLT to monitor progress on work plans for implementation of audit recommendations from internal and external audits.
- Carry out financial/ compliance risk assessment of financial and organisational systems of partner organisations according to Plan ’s partner assessment tools, in line with donor requirements.
- Evaluates the adequacy of controls in the company’s computing and communications systems
- Appraises in close collaboration with the Business Development Manager the economy, efficiency and effectiveness with which company resources are deployed.
- Reviews systems and procedures across all business areas and recommending improvements to existing processes and procedures, where appropriate
- Appraises the extent of compliance by various functional areas with policies, procedures, plans and legislation and monitoring actions agreed to address areas of high risk and/or control lapses observed.
- Support Pre-audits, expenditure verifications, audits including horizontal and forensic audits ensuring that TORs are up to tasks and management response is properly coordinated and submitted timely.
- Spot check petty cash and Plan Mali’s safe and report differences to CD if any.
Legal Risk Management and Statutory Compliance
- In collaboration with Plan International Legal Counsel and GH, minimize legal risks to the organization and support to alleviate legal issues confronting the organization.
- Reviews and tests controls to ensure that Plan in Country systems are compliant with Plan International Global policies, donor requirements, as well as local labour and procurement laws.
- Support DCD- Ops in the preparation and submission of all statutory returns, reports and tax compliance.
Donor and Partner Management
- Ensures an understanding of donors’ administrative and financial requirements before entering and throughout the duration of the award.
- In collaboration with the Partnership Manager, develops and maintains effective partner grants and reports monitoring system, ensures adherence to Plan policies and procedures on partner management.
- Participates in regular meetings with partner organisations to fully understand the context and operating environment; ensures that the working relationship between them and Plan is positive, open and conducive to the successful achievement of agreed objectives.
Leadership, Coordination and Capacity Building
- Designs training programs to continuously improve individual and organizational capacity to take on additional responsibility and ensure highest standards of funds accountability, ethics and compliance.
- In collaboration with the DCD- Ops, supports induction and training of new staff on donor contract management, and Plan’s systems, policies and procedures. This may include leading face-to face and / or remote training when required.
- Develops self and maintains knowledge and awareness of Plan’s strategic objectives and international operations and an understanding of the implications of this on donor compliance issues.
- Ensures that the relevant policies related to the financial management and compliance are rolled out and embedded in all processes and procedures.
Providing Assurance: Planning, monitoring and quality review of Assurance engagements on key systems, processes, policies and controls carried out at the Country level.
- Develops a Financial Year (FY) work plan for the country/specific area of work, as agreed with the Country Director, that provides assurance on key systems, processes, policies and controls in Plan Mali
- Prepares and monitors budget to implement the Annual work plan
- Reviews ongoing assurance assignments on the work plan in line with International Standards on internal auditing
- Prepares Reports to relevant stakeholders on assurance engagement assignments undertaken
- Monitors the process of management’s Actions in response to Assurance Reviews.
- Conduct regular effective risk analysis (i.e. variance analysis, trends) and reviews for the office, ensuring proper financial and operational controls are in place.
- Regular sample check country office and file offices documents to ensure the audit trails are in place
- Conduct field visits and partner visits in coordination with programme staff and ensure quality supports are provided
- Create strategies to mitigate financial and operational risks, working closely with Country Director
- Ensure compliance with all legal and statutory reporting requirements including providing reports to the relevant bodies.
- Ensure compliance with Plan International financial procedures and policies, including financial risk management, money laundering, value for money etc. and reduce risks associated with the programme around legality and compliance issues and alert the Country Director of any imminent risks.
Change Management, management support and learning:
Influences change within and across the organization to strengthen risk management, accountability and effectiveness and supports management in improving operations and to provide a platform for learning across Plan.
- Provides practical recommendations on how to improve systems, processes, policies and controls
- Facilitates the sharing of learning, based on best practices or from different units within the organization as well from best standards and practices from the industry
- Provides technical support in network meetings and other organizational trainings focusing on risk management and effectiveness of the control framework
- Provides advice to CLT on systems, processes and policy reviews, in agreement with the Country Director
- Actively participates in Regional and other leadership meetings to provide strategic inputs on risk management
- Contributes to the induction of New County Leadership Team members upon request on risk management, effectiveness of the control framework and the role of quality assurance
Relationship Management – Builds relationships with internal and external stakeholders to facilitate conduct of quality assurance engagements and exchange of knowledge on assurance best practices.
- Builds relationships with key internal stakeholders mainly program unit and country leadership to facilitate the conduct of quality assurance engagements and identify appropriate areas for management support.
- Interact with other quality assurance functions from local and other INGOs, local INGOs and the donor community to exchange knowledge and learn on assurance best practices and developments in risk management.
- Accesses and supports professional networks and communities of practice
Dealing with Problems:
- Working across a large geographical area and multiple countries with languages that require strategic choices to be made on the prioritisation of assurance needs to be addressed
- The role works with management at country, regional, International Headquarters and National Offices level. This places a requirement for the development of excellent working relationships and communication that is greater than in more regular management relationships
- Deciding which assignments to prioritise given the many competing assurance needs of the various stakeholders in the region and the wider organisation
- Finding effective assurance solutions to countries with varying and rapidly changing risk levels
- Advising management at different levels in the organisation on effective risk management and accountability.
- Making effective recommendations to management on how to improve the control framework and manage risks in various contexts and across different functions
- Influencing management to implement recommendations made from assurance review
- Identifies, analyzes and documents all success factors and risks facing Plan and its partners in the country. Updates that analysis as often as needed and reports them to management and provides his/her recommendations for validation or improvement of risk management and overall internal control system.
- Helps in identification of capacity building needs with regards to staff, partners and community understanding and compliance to Internal Controls procedures.
- Provides training and technical support to Plan partners and communities to best practices with regards to Plan finance and administrative policies and procedures.
- Ensures the existence and use of effective internal controls
Children safeguarding, protection and Gender Equality
- Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Key relationships
Direct working relationship
| Working contact | Level |
|
High |
|
Medium |
Technical expertise, skills and knowledge
Knowledge and Experience
Essential
- Master degree in audit and control management (BAC+5 years’ degree in Audit)
- Minimum of seven (8) years’ experience in in risk-based audit, including experience;
- 5 years’ experience working in auditing International NGOs
- First degree in Finance, Accounting, Auditing or its equivalent, with Part II Professional
- Should have aanalytical skills
- Communication skills in appropriate to the audience
- Proficient in computer skills and use of relevant software and other applications, e.g. Word processing, spreadsheet, database, Internet
- Perfect spoken and written French
- Functional written and spoken English
- Have good report writing skills in both English and French
- Be available and able to work under pressure
- Be able to make very frequent field trips
- Integrity and Honesty
Desirable
- Knowledge of programme and project implementation is an added advantage;
- At least 3 years’ experience in similar position with a recognized institution preferably an international NGO.
Skills:
- Ability to train and mentor staff, partners and communities
- Good analytical and synthesis skills
- Ability to study and quickly understand new operating environment and organizational systems.
- Good communication skills (written and oral)
- Good listening and negotiating skills
- Independence and objectivity, you should be able to work with minimum supervision
- Organized, methodical and meticulous
Behaviour:
- Promoting high performance
- Open to feedback and willing to try new approaches and processes
- Excellent Team spirit.
- Promotes innovation, learning and transparency
- Communicates effectively and enthusiastically as appropriate to the audience
- Gains, develops and retains credibility
- Behaves consistently in their approach to work and decision making
Plan International’s Values in Practice
We are open and accountable
- Promotes a culture of openness and transparency, including with sponsors and donors.
- Holds self and others accountable to achieve the highest standards of integrity.
- Consistent and fair in the treatment of people.
- Open about mistakes and keen to learn from them.
- Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
- Articulates a clear purpose for staff and sets high expectations.
- Creates a climate of continuous improvement, open to challenge and new ideas.
- Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
- Evidence-based and evaluates effectiveness.
We work well together
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
Physical Environment
The position is based in the Country Office at Bamako. The post holder will travel frequently (up to 60%) at national level (Mali) and 5% international level
Level of contact with children
Low contact: No contact or very low frequency of interaction
Lieu de travail: Bamako, avec des déplacements fréquents sur le terrain
Type de role: The Risk Management and Compliance Manager, working under the direct supervision of the Country Director, will ensure that Plan International Mali is able to maintain the integrity of all business operations/ transactions and activities through the development, implementation and continuous monitoring of the risk management and the control framework (systems, structures, policies and procedures).
Se rapporte au: Country Director
Date limite: Les Candidas intéressés peuvent faire acte de candidature en cliquant sur le lien au plus tard le 06 Novembre 2022.
L’application anticipée est encouragée, car nous examinerons les demandes tout au long de la période publicitaire et nous nous réservons le droit de fermer l’annonce en avant la date limite de dépôt des candidatures.
Veuillez noter que seules les candidatures et les CV rédigés en anglais et ou en français seront acceptés.
Une série de contrôles préalables à l’embauche seront effectués conformément à la politique de Plan International sur la protection des enfants et des jeunes.
En tant qu’organisation internationale de développement communautaire centrée sur l’enfant, Plan International s’engage pleinement à promouvoir la réalisation des droits de l’enfant, y compris leur droit à la protection contre la violence et les abus. Cela signifie que nous avons des responsabilités particulières envers les enfants avec lesquels nous entrons en contact.
Plan International croit que dans un monde où les enfants font face à tant de menaces, il est de notre devoir de veiller à ce que nous, en tant qu’organisation, fassions tout ce qui est en notre pouvoir pour assurer la sécurité des enfants. Nous ne devons en aucun cas contribuer à nuire aux enfants ou à les mettre en danger.
Plan International mène une politique d’égalité des chances et encourage activement la diversité en accueillant des candidatures provenant de tous les domaines de la communauté internationale.
