ALIMA has been present in Nigeria since 2016. Its actions are part of a regional response strategy to health and nutrition emergencies, with a focus on pediatric, maternal-infant and epidemic interventions. ALIMA is present in North-East Nigeria in Borno State (MMC and Jere LGAs) and in Yobe State (Bade and Karasuwa LGAs) where it provides outpatient and inpatient healthcare and nutrition services for IDPs and host communities. In North-West Nigeria, ALIMA is in Katsina State (Kaita LGA) to respond to increased nutritional needs. ALIMA is present in the South-West, in Ondo State (Owo LGA) where teams are treating patients for Lassa fever and conducting research into improved treatment.
L’ONG ALIMA recrute pour ce poste (18 Avril 2023)
Since the rapid increase in Lassa Fever cases in 2018, ALIMA has been supporting the NCDC and the State Ministry of Health in Owo (Ondo State) with case management, active case detection, patient triage, public awareness campaigns, and reinforcement of the Infection Prevention and Control (IPC) measures among health workers in the different hospital structures of Ondo State. As of today, ALIMA is intervening in Owo Federal Medical Centre (Owo FMC) to support the response to the outbreak by providing free laboratory and clinical care for suspected and confirmed cases of Lassa fever and also conducting clinical research. In 2019-2020, ALIMA set up a Viral Haemorrhagic Fever laboratory in Owo to improve patients’ care by providing fast and high-quality diagnoses. ALIMA also takes on community outreach activities and has sensitized more than 6 500 people to Lassa fever.
In addition to prevention and case management, ALIMA is currently participating in the coordination of several studies to better understand the disease in order to improve case management, including an observational cohort study (LASCOPE) to describe the clinical, biological course, management and outcomes of hospitalized patients with a diagnosis of confirmed Lassa fever. With more than 1000 inclusions, the LASCOPE study enables researchers and medical experts to better understand the factors that contribute to the death of people infected with the Lassa virus. It is comprehensively documenting and analyzing the clinical and biological parameters of these patients who were admitted to the Federal Medical Centre in Owo, and more recently to the Alex Ekwueme Teaching Hospital in Abakaliki. By taking an approach that integrates research, patient care and infection prevention and control, the LASCOPE project provides valuable information for the design of future diagnostic tools, vaccines and therapeutic trials aimed at finding a more specific treatment. Following the initial results of the LASCOPE study, ALIMA, and its partners are continuing, with the consent of the patients, to collect data on people admitted to the Lassa fever ward in Owo. The study has already produced several publications, including one in The Lancet.
ALIMA is also implementing a phase II clinical trial (SAFARI) at the Federal Medical Center of Owo (FMCO) to evaluate the safety and efficacy of Favipiravir (antiviral drug). The ultimate goal is to improve specific treatment options and continue with an international phase III trial. All these ongoing and future research activities are in line with ALIMA’s strategic priorities to promote research against viral hemorrhagic fevers in Africa.
MISSION LOCATION : Katsina, Nigeria.
FUNCTIONAL AND HIERARCHICAL LINKS :
- He/She reports to the Project Coordinator (Line Manager);
- He/She manages Finance Supervisor + HR Supervisor (Staff reporting to him/her).
PROTECTION OF BENEFICIARIES AND COMMUNITY MEMBERS:
Level 3: As part of his/her duties, the incumbent will visit programs and come into contact with children and/or vulnerable adults. Therefore, a criminal record check or a certificate of good character will be required. In situations where a criminal record check or character reference is not available, a statement of good character will be required.
MAIN MISSION: The main objective of the Admin Manager project is to ensure effective and efficient management of project resources and staff administration while complying with ALIMA rules and procedures. This is achieved through the development and implementation of resource management systems, monitoring resource use and expenditure, implementing financial and HR management tools, and ensuring the adequacy of human and administrative resources. The Project Administration Manager reports directly to the Project Coordinator and supervises the HR and Finance Supervisors.
MAIN ACTIVITIES :
- Advise the Project Coordinator on set up (org chart) and together with the HRCO, update the project’s organizational chart and job descriptions.
- In close coordination with the Project Coordinator, HRCO, and FINCO, calculate the HR operational needs and the associated budget in order to efficiently ensure the required sizing and capabilities of the mission and to facilitate budget following-up.
- Ensure hiring, carrying out amendments and contract termination formalities for employees at the project level, according to labour local laws, archiving and updating individual employee files, informing them of their rights, and preparing all mandatory tax declarations, in order to ensure legal compliance.
- Assist the Project Coordinator, and/or team leaders and supervisors to draw up annual holiday planning and staff shifts in order to forecast HR needs and ensure HR availability for the project activities.
- Supervise/perform payroll procedures, ensuring that all data related to monthly salary calculation of national employees of the project are correctly entered in Homere (days off, unpaid leaves, sick leaves, overtime, salary advance, etc.) and incentives payments, in order to ensure on time and accurate salary payments.
- Support, in close coordination with the project team, and the project line managers in detecting training needs, properly evaluating people’s performance and in potential identification, in order to improve people capabilities, and their end results contribution to mission goals.
- Plan and supervise, in close coordination with the HRCO, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required.
- Together with the Project Coordinator, support the line managers in implementing the internal communication policies in order to boost staff active participation and ALIMA commitment.
- In close collaboration with the coordination team, apply the administrative procedures part of any Memorandum of Understanding (MoU) in force between local partners (eg. Ministry of Health, etc.) and ALIMA.
- In close collaboration with the coordination team, look for the best options to avoid and/or solve possible labour conflicts in the project.
- Follow up all movements and/or accommodation of staff in the project.
- Implement circuits and workflows (management of cash boxes, transfers, advances, purchase procedures, payment validations, follow up of regular payments, bank conciliation) in order to anticipate expenses at capital and project level and to optimise cash needs and its security.
- Implement and supervise transactional procedures and systems in order to ensure transparent accounting practices and full documentary traceability (invoices, receipts, bank statements, etc.), following ALIMA guidelines and rules, and using the respective software in place.
- Ensure that monthly accountancy closure is taking place and controlled, with due quality and on due time.
- In close collaboration with the coordination team, analyses and follow up the project budget, in order to ensure that funds are used according to funding contracts and to proposing corrective action.
- Ensure all HR, Administrative and Financial reporting of the Project (Homère and SAGA monthly closure, sitreps, etc.).
Implementation of prevention measures against abuse of power, gender-based and sexual violence:
- Participate in training and awareness-raising sessions.
- Implement abuse prevention standards.
- Ensure that team members follow training and awareness sessions and apply abuse prevention rules.
- Contribute to creating and maintaining a nurturing and protective environment.
SKILLS and EXPERIENCE
- Minimum 2 years’ experience in Finance & HR management Experience with medical international NGO, an asset
- University degree in finance, administration, and human resources
- Perfect knowledge of MS Office packages, especially Excel & Word
- Knowledge of Saga (Finance software) & Homere (HR software) is an asset
- Strong communication skills
- Ability to work on own initiative and adaptability to changing needs and situations
- Flexible, patient, and adaptable to a changing environment
- Ability to work under pressure with numerous deadlines, etc.
- A good command of oral and written English is essential
- French is an asset
- Arabic is an asset
Contract term: contract under French law, 6 months.
Salary: Depending on experience + Perdiem
Desired start date: As soon as possible
ALIMA covers the following expenses:
- Accommodation in the field
- Evacuation of the employee
- Medical coverage for the employee from the first day of the contract to one month after the date of departure from the mission country
- Travel costs between the expatriate’s country of origin and the mission location
HOW TO APPLY?
To apply, please send your CV and cover letter to our job page.
Applications are processed in the order of arrival, and we reserve the right to close the offer before the term initially indicated if a good application is successful. Only complete applications (CV in PDF format + cover letter in PDF format) will be considered.
Female candidates are strongly encouraged to apply.
