Les CSUs ont été instaurés dans la structure organisationnelle de l’OMS pour apporter un appui aux responsables de programmes et aux staffs, dans le but de leur permettre d’assumer entièrement leurs responsabilités dans l’environnement du GSM et également assurer le respect des textes, principes et procédures de l’OMS, dans toutes les transactions administratives et financières et tout type de transaction dans le contexte du nouveau système ERP (Enterprise Resource Planning).
POSTE 1
Assistant au protocole de voyage
DESCRIPTION OF DUTIES
L’Assistant Travel & Protocole rend compte au Charge des Opérations et apporte son appui technique aux managers et aux staffs dans la gestion des transactions dans le GSM en rapport avec les domaines suivants :Logistique et gestion des stocks 1.Aider a coordonner et suivre les besoins des bureaux, en liaison avec les unités concernées ;2.Initier les correspondances pour les demandes des autorisations d’importation, d’exonération et des enlèvements d’urgence des intrants, matériels et équipements médicaux et non médicaux et en assurer le suivi3.Initier et effecteur les demandes de franchise en Hors Taxes Hors Douanes4.Initier les demandes d’autorisation spéciale d’importation5.Assurer le processus des actions d’enlèvements de colis en douane6.Faire le picking des stocks pour les beneficiaires7.Etre responsable du magasin de stockage et s’assurer du suivi de l’etat de conservation des stocks dans des conditions optimales et selon les normes ;8.Effectuer le suivi des mouvements des stocks du magasin9.Assurer la mise a jour hebdomadaire des fiches de stocks et effectuer un rapport10.Informer régulièrement le Point focal sur le niveau des stocks et son etat ;11.Assurer le suivi du processus d’inspection annuelle et des polices d’assurance de tous les vehicules du bureau.12.Assurer l’appui logistique a la distribution des intrants dans les districts, a la réalisation des activités, des réunions et mission de terrain.Travel1.Organisation des voyages et des reunions. Initier et gérer les plans de réunion dans le GSM ; Initier et gérer les requêtes de voyages pour les reunions et missions officielles ; Gerer les arrangements administratifs pour toutes les missions et les reunions officielles du bureau pays ainsi que les plans de voyage.2.Assurer la conformité et le respect des politiques liees au voyage ; Assurer le suivi de la mise en œuvre des recommandations des missions ; 3.Initier et fait le suivi des requetes de voyages officielles dans le systeme4.Gerer les demandes de reservation des chambres pour les staffs ou consultants en mission en Cote d’Ivoire. A cet effet, il/elle est responsable de la gestion des relations et de la mise a jour des informations sur les hotels et sites d’hebergement repondant aux criteres de securite des Nations Unies en Cote d’Ivoire.5.Veiller a informer le staff de toutes les modifications apportees aux SOP dans le cadre des voyages.6.Assister l’ensemble du personnel dans la mise a jour et la soumission des plans de voyage dans le systeme et dans la soumission des claims dans les delais. 7.Assister dans la production de rapports, statistiques et/ou collecte d’informations en cas de besoin.8.Faire le suivi avec les collegues de l’Unite Travel Procurement des autres pays, du Bureau regional et du Siege pour les formalites liees aux deplacements des staffs et du personnel du Ministere en mission dans le cadre des activites financees ou suivies par le Bureau de l’OMS en Cote d’Ivoire.9.Assurer le suivi de la mise en œuvre des recommandations liees aux voyages.Protocole1.Initier et faire le suivi des demandes d’octroi et de renouvellement de visas de tout le personnel et les consultants en mission en Cote d’Ivoire.2.Initier et faire le suivi des demandes d’octroi et de renouvellement de badges pour tout le personnel aupres de l’UNDSS.3.Assurer la facilitation pour les voyages officiels de Monsieur le Representant et de tout autre personnalite en visite en Cote d’Ivoire.4.Assurer le suivi des relations entre le Bureau de l’OMS en Cote d’Ivoire et le Ministere des Affaires Etrangeres pour toutes les procedures liees aux activites du bureau et necessitant leur intervention. 5.Produire une situation hebdomadaire des visas et arrivees et departs du bureau et assurer la coordination avec la logistique pour le transport et l’hebergement des staffs et/ou consultants en mission en Cote d’Ivoire.Le titulaire du poste servira de back up pour les autres membres de l’equipe dans des positions similaires ou non au sein du bureau.
REQUIRED QUALIFICATIONS
Education
Essential: Diplome de fin d’etudes secondaires suivies d’une formation en Administration et Gestion.
Desirable: Bac +2 en Administration et en gestion.
Experience
Essential: Au moins 5 annees d’experience dans une institution publique ou privee reconnue.
Desirable: Experience dans des postes d’appui administratif ou dans le suivi des voyages au sein de l’OMS ou dans une autre agence des Nations Unies est un atout. Une experience dans les systemes bases sur Oracle ou un autre systeme similaire a ERP est un atout.
Skills
Le titulaire du poste devra faire preuve de maitrise, actualiser ses connaissances dans l’utilisation de la technologie moderne de bureau par le biais descours internes, sur le tas ou l’auto-formation. Il / elle se tient au courant des changements dans les procedures et les pratiques, regles et reglements, la structure organisationnelle, dans le Bureau Pays, le groupe organique et l’OMS, pour etre en mesurede briefer et expliquer les procedures aux autres membres du personnel.
WHO Competencies
Teamwork
Respecting and promoting individual and cultural differences
Communication
Ensuring the effective use of resources
Producing results
Use of Language Skills
Essential: Expert knowledge of French.
Desirable: Intermediate knowledge of English.
REMUNERATION
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at XOF 10,904,000 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
ADDITIONAL INFORMATION
- This vacancy notice may be used to fill other similar positions at the same grade level
- Only candidates under serious consideration will be contacted.
- A written test may be used as a form of screening.
- In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
- Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
- For information on WHO’s operations please visit: http://www.who.int.
- WHO is committed to workforce diversity.
- WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
- WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
- WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
- This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
POSTE 2
Responsable de la gestion de projet
DESCRIPTION OF DUTIES
During deployment, the duty station may change, and duties may be modified, based upon the technical needs of the Programme. Under the overall guidance of Incident Manager and with a view to achieve the expected results set, the incumbent will have the following responsibilities in his/her assigned area of work:WHO Health Operational Planning and Monitoring–> Support the development of WHO’s workplans and associated budgets outlining the required response activities and resources (staffing, equipment). –> Coordinate data collection and analysis to monitor progress against plans according to established key performance indicators. Regularly report on response activities across all partners. –> Monitor the implementation of WHO’s projects and grants, ensuring that implementation, expenditure and reporting are consistent with plans and projects. Analyze risks for implementation and bring them to the attention of the responsible officers. –> Provide guidance on project management, promote best practices on the development of work breakdown structures, project plans, timelines, etc.–> Collaborate, with technical leads and other teams, in the development, implementation and monitoring of the technical, operational and HR work plans.–> Undertake regular planning reviews, with HQ teams and the relevant regional office when necessary, to provide periodic estimates and forecasts on response requirements based on technical needs. Health Sector Response Planning and Monitoring–> Facilitate development of a systematic collection of information pertaining to the joint operations plans, from relevant WHO offices and key operational partners, to generate a consolidated overview of needs and requirements. –> Collaborate with relevant internal WHO teams and key operational partners in the development of a strategic response framework and joint operations plan to outline the response strategies to the emergency incident. –> Facilitate monitoring of the implementation of health sector response plan and performance indicatorsAnalysis and Reporting –> Coordinate the analysis, consolidation and dissemination of information on programme management. –> Actively participate in internal and external communication activities and support resource mobilization efforts through providing overall analyses of needs and technical contributions to the development of project proposals and identifying budget needs–> Liaise with resource mobilization officer to secure rapid funding for immediate needs; with sustainable, predictable financing for programme activities. –> Contribute to the preparation of monitoring and progress reports, briefings, proposals, reports, communications and advocacy documents required for strategic decision making. Human resource–> The incumbent will be responsible for managing and supervising the work of the Monitoring and Evaluation officer*.. Perform any other related incident-specific duties, as required by the functional supervisor
REQUIRED QUALIFICATIONS
Education
Essential: First universitydegree in Public Health, Business Administration, Social Science or equivalent
Desirable: Masters degree in Public Health, Business Administration, Social Science or equivalent.
Experience
Essential: Minimum 5 years of experience in health planning, monitoring and evaluation and project management
Desirable: –> Experience working in WHO, the UN and/or International Organization, Health Cluster Partners and recognized Humanitarian Organizations including at the Regional / Country level. Knowledge of WHO or other UN agencies’ governing mechanisms, procedures, planning and programme management
Skills
–> Extensive experience in strategic and operational planning, including formulating logical frameworks and budgets for large public service interventions.–> Proven knowledge of project management, budgetary and financial practices and ability to develop improved systems that support these processes.–> Demonstrated knowledge and skills in reporting on large budgets and financial resources especially with respect to large operations at country level.–> Experience in program monitoring and evaluation –> Ability to clearly and articulately present concepts and strategies on a broad range of issues. –> Ability to perform and adapt to complex and changing political, social, and economic contexts.
WHO Competencies
Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Moving forward in a changing environment
Use of Language Skills
Essential: Expert knowledge of English.
Desirable:
REMUNERATION
Remuneration comprises an annual base salary starting at NGN 22,134,904 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
ADDITIONAL INFORMATION
- This vacancy notice may be used to fill other similar positions at the same grade level
- Only candidates under serious consideration will be contacted.
- A written test may be used as a form of screening.
- In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
- Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
- For information on WHO’s operations please visit: http://www.who.int.
- WHO is committed to workforce diversity.
- WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
- WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
- WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
- This is a National Professional Officer position. Therefore, only applications from nationals of the country where the duty station is located will be accepted. Applicants who are not nationals of this country will not be considered.
