The International Crops Research Institute for the Semi-Arid Tropics (ICRISAT) seeks applications for an Administrative Assistant, for its Niamey Office. The position is based in Niamey, Niger. This is a nationally recruited staff (NRS) position in Grade 4 of the Institute Scale with salary package including: basic salary, housing, flexi allowances and medical insurance. The position is initially for a period of two years, renewable based on the performance of the incumbent and the Institute’s continuing need for the position.
ICRISAT is a non-profit, non-political organization that conducts agricultural research for development in Asia and sub-Saharan Africa with a wide array of partners throughout the world. For more details, see www.icrisat.org.
Core competencies
- Master or Bachelor Degree in Administration or related field.
- Proven experience as an administrative assistant or other relevant administrative support experience (at least 3 years).
- Excellent computer skills, especially typing, in-depth understanding of entire MS Office suite.
- Excellent oral and written communication skills in English and French (English will be tested)
- Ability to organize a daily workload by priorities.
- Attention to detail.
- Desire to be proactive and create a positive experience for others.
- Must be able to meet deadlines in a fast-paced quickly changing environment.
- A proactive approach to problem-solving with strong decision-making skills.
Main responsibilities
- Provide general administrative support.
- Handling office tasks, such as filing, generating reports and presentations, and setting up for meetings.
- Produce and distribute correspondence memos, letters, and forms
- Opening, sorting and distributing incoming emails, and other correspondence.
- Providing real-time scheduling support by booking appointments and preventing conflicts.
- Making travel arrangements, such as preparing travel documents, booking flights, and making hotel and restaurant reservations.
- Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
- Handle sensitive information in a confidential manner
- Using computers to generate reports, transcribe minutes from meetings.
- Greet and assist visitors and maintain contact lists
- Maintain polite and professional communication via phone, e-mail, and mail.
How to apply :
Applicants should apply on or before 11 February-2023 by email at the following address [email protected] with latest Curriculum Vitae and the names and contact information of three references that are knowledgeable about your professional qualifications and work experience.
Only shortlisted candidates will be contacted.
ICRISAT is an equal opportunity employer
