Le Programme des Nations Unies pour le développement (PNUD) est le réseau mondial de développement des Nations Unies, qui plaide pour le changement et relie les pays aux connaissances, à l’expérience et aux ressources pour aider les gens à se bâtir une vie meilleure. Nous sommes sur le terrain dans 170 pays et territoires, travaillant avec les gouvernements et les peuples sur leurs propres solutions aux défis de développement mondiaux et nationaux pour aider à autonomiser des vies et à construire des nations résilientes.
Poste 1 : Responsable de la santé, médecin de la clinique des Nations Unies RDC
UN field personnel are exposed to various health and security hazards that may result in disease; psychological trauma and life threatening injuries. Dedicated, effective primary health, occupational health and emergency medical services may mitigate negative outcomes of trauma, injuries and health complications providing better chances for saving lives as well as for faster and better recovery.
The Health Manager, UN Clinic Physician, is part of the UN common services of the UN country team in (duty station) and administered by UNDP.
The Health Manager, UN Clinic Physician will attend to the UN Clinic on a full time basis and provide medical services to staff members and their dependents. In addition, he/she will facilitate for medical evacuations and cooperate with headquarter offices on all related matters. The Health Manager, UN Clinic Physician is responsible for the day to day running of the UN Clinic and he/she manages the UN Clinic staff and physical assets (equipment and inventories), ensures consistent delivery of high quality medical services to the UNCT. The Health Manager, UN Physician will also be responsible for medical examinations of staff, a responsibility he/she will share with other designated UN Physicians. (The UN Clinics operate, with regard to technical matters only, under the general supervision of the UN Medical Director and with and with UNDP on regards of all administrative matters)
Under the overall supervision of the UN Resident Coordinator, through the Local Management Committee of the UN Clinic and UNDP, with regards to all administrative matters and the general supervision of the UN Medical Director with regards to technical matters, the Health Manager, UN Clinic Physician, will provide clinical services including medical consultations and emergency care, and supervise the work of the medical staff (including nurses, lab technician and pharmacist). The incumbent will promote proactive occupational health policies and best practices and procedures in the medical services in conjunction with Administration. This will include outreach to staff and dependents in the areas of preventative health. The Clinic doctor is expected to take part in the HIV work in the UN work place as outlined in UN Cares and UN Plus. S/he is part of the emergency response team and will as such work closely with DSS in implementing case-vac and mass casualty response
- Clinic Management
- Medical Administrative
- Supervisory
- Advisory, liaison and representation
- Oversees the delivery of high-quality occupational health services in the UN workplace, including employment clearances, travel medicine services and travel clearances
- Oversees the provision of workplace clinical services including first aid and emergency care, access to UN programmes such as PEP kits, and effective referral to local healthcare services.
- Oversees clinical practice in relation to in-person occupational health clinical reviews and examinations.
- Develops and oversees the delivery of occupational health and safety programs including workplace and home ergonomics programs and workplace safety and health risk assessments.
- Oversees and provides specialist guidance on workplace(reasonable) accommodation requests with a medical component in line with UN policies
- Oversees the delivery if effective workplace or general health promotion programs
- Develops, exercises, and provides a local emergency response / mass casualty capability integrated with local security plans.
- Advises on other aspects of health including public health relevant to the duty station, through liaison with host state/host nation health authorities.
- Ensures quality in services including the implementation of quality control mechanisms and procedures, the use of published UN clinical guidelines, and adherence to patient safety and adverse event reporting requirements.
Medical Administration:
- Oversees the provision of recommendations or determinations related to medical entitlements
- Oversees the completion of sick leave, including where required liaison with individual staff members and their healthcare providers to ensure effective sick leave management
- Oversees the development and implementation of return-to-work programs
- Monitors sick leave usage in conjunction with human resources staff and prepares and finalizes disability summaries and reports for the Medical Director and UNJSPF
- Oversees medical evacuation and repatriation services where required
- Oversees the provision of advisory services to the Geneva based office of the ABCC.
- Undertakes mediation and informal dispute resolution related to medical entitlements, and where required represents the medical service in formal dispute resolution bodies such as medical boards or the UN Dispute Tribunal.
Supervisory:
- Supervise, distribute work to the nurse (s) and other staff of the United Nations Clinic; Manages the work and results of all staff working in the medical service, including where appropriate occupational safety staff or remote staff supervised by the medical service
- Ensures medical confidentiality and release of medical records/information is in accordance with UN policies and requirements.
- Manages access to the EarthMed medical record system
- Undertakes annual planning,
- Undertakes the planning and preparation of budgets and prepares reports on budget performance and results
- Ensures the development, generation and reporting of relevant key performance indicators documenting health support performance including responses to audit requests on health performance.
- Ensures timely recruiting and training of all new staff, and effective performance management.
- Ensures effective continuous professional development of staff and their career management.
- Ensures compliance of UN healthcare facilities with Healthcare Quality and
- Patient Safety (HQPS) standards
- Ensures appropriate training programs are implemented in order to maintain and develop the medical capabilities (e.g., HQPS standards, Root Cause Analyses trainings etc.).
Advisory, liaison and representation:
- Undertakes regular coordination with the Office of the Director, DHMOSH UNHQ, contributes to the development of UN healthcare policy, and ensures alignment of policy and practice in UN health care services.
- Represents the medical service at events and meetings with other UN entities and in national and international fora.
- Oversees workplace health and medical service communication products, and liaison/outreach with external actors.
- Briefs and advises senior management on all healthcare matters relevant to the workplace, including health policies, business continuity, enterprise risk management, and representation at crisis response and related bodies.
- Represents the medical service on health and medical entitlements matters before the UN judicial system and UN investigative bodies.
- Ensures effective occupational health representation at the local occupational health and safety committee.
- Achieve Results: LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact
- Think Innovatively: LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems
- Learn Continuously: LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences
- Adapt with Agility: LEVEL 3: Proactively initiate and champion change, manage multiple competing demands
- Act with Determination: LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results
- Engage and Partner: LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration
- Enable Diversity and Inclusion: LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity
Cross-Functional & Technical competencies
- Business Direction & Strategy – Strategic Thinking: Ability to develop effective strategies and prioritize plans in line with UNDP’s objectives, based on the systemic analysis of challenges, potential risks and opportunities, linking the vision to reality on the ground, and creating tangible solutions.
- Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and possible ways forward look like for UNDP.
- Business Direction & Strategy – Business Acumen: Ability to understand and deal with a business situation in a manner that is likely to lead to a good outcome
- Knowledge and understanding of the operational frameworks in the organization and ability to make good judgments and quick decisions within such frameworks.
- Business Direction & Strategy – Effective Decision Making: Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources.
- Business Management – Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
- Ability to manage communications internally and externally, through media, social media and other appropriate channels.
Required Skills and Experience
- Doctorate (MD) or equivalent in medicine, including residency/internship in one of the medical specialties, preferably occupational medicine. Further certification in internal medicine or general practice is desirable
- A minimum of five (5) years of progressively responsible clinical experience in one of the areas of medicine, including at least 2 years in the Occupational Health field, are required.
- Two years of managerial experience in the medical field including budgeting, supervisory responsibilities and resource management are desirable.
- Experience in an International Organizations with field deployments desirable.
- Experience in travel medicine related to Occupational Health is desirable.
- Experience with team and/or project management is desirable.
Language:
- Fluency in English and French in both languages is required. Knowledge of another UN official language is desirable
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
Poste 2 : Analyste financier (NOB) Accra, Ghana
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
As the United Nations lead agency on international development, the United Nations Development Programme (UNDP) in Ghana is working across the 16 regions of the Country. within the framework of the Government-UN Sustainable Development Partnership (UNSDP), which responds to Ghana’s development priorities and Sustainable Development Goals (SDGs) for People, Prosperity, Planet, Peace and Partnerships by 2030.
UNDP contributes to the achievement of Ghana’s Coordinated Programme of Economic and Social Development Policies (2017-2024) and the Ghana Beyond Aid Charter towards Ghana@100 (2057). UNDP in Ghana focuses its development interventions on three main programme areas, and these are Governance and Peace Building, Environment and Climate Action, and Inclusive Development.
An agile UNDP in Ghana that is working and co-creating with partners and communities to accelerate sustainable development seeks to engage the services of a Finance and Programme Support Analyst.
Under the guidance and supervision of the Deputy Resident Representative, the Finance and Programme Support Analyst is responsible for effective planning and delivery management of CO resources, timely and efficient delivery of financial services, transparent utilization of financial resources as well as management of the Country Office (CO) Finance Unit. He/she analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex financial issues. The Finance and Programme Support Analyst promotes a collaborative, client-oriented approach consistent with UNDP rules and regulations.
Position Purpose
The Finance and Programme Support Analyst supervises and leads the staff of the Finance Unit. The incumbent works in close collaboration with the operations, programme and project teams in the CO and with UNDP HQs staff and Government officials ensuring successful CO performance in Finance.
Duties and Responsibilities
Ensures implementation of operational and financial management strategies, and adapts processes and procedures, focusing on the achievement of the following results:
- Full compliance of financial activities, financial recording/reporting system and audit follow up with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of the financial resources management system;
- CO Finance business processes mapping and elaboration/establishment of internal Standard Operating Procedures in Finance, control of the workflows in the Finance Unit;
- Continuous analysis and monitoring of the financial situation, presentation of forecasts for development and management projects;
- Elaboration of the framework and conditions of contributions within the CO resources mobilization efforts;
- Elaboration and implementation of cost saving and reduction strategies;
- Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions. Informs supervisors and other UNDP staff at Headquarters of the results of the investigation when satisfactory answers are not obtained.
Manages the project budgets and organizes an optimal cost-recovery system focusing on achievement of the following results:
- Financial resources management through planning, guiding, controlling of the resources in accordance with UNDP rules and regulations;
- Provide advisory support to programme and projects in budget formulation and budget revisions;
- Preparation and monitoring of budgets of management projects;
- Establishment of the development projects’ budgets preparation/modification monitoring system, control of budgetary status versus authorized spending limits (ASL) and budgets delivery levels;
- Sending project budget to KK if authorized by the Senior Management (can be done only on the basis of signed produces and project budgets);
- Elaboration of proper mechanisms to eliminate deficiencies in budget management;
- Preparation of direct project costs (DPC) strategy and cost-recovery bills in Atlas for the services provided by UNDP (in coordination with relevant Operations Teams). This also includes ensuring that adequate level of DPC is included in all projects.
Ensures proper control of CO accounts focusing on achievement of the following results:
- Elaboration of the internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared; MPOs, travel claims and other entitlements are duly processed, receipting of goods and services and establishment of accruals are properly done in compliance with IPSAS and UNDP policies and procedures;
- May be granted Manager level 1 in Atlas;
- Control of accounts closure;
- May be granted authority for approval of vendors in Atlas;
- Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues;
- Control of the Accounts Receivables for UNDP projects and maintenance of the General Ledger.
Ensures proper CO cash management focusing on achievement of the following results:
- Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements;
- Timely identification and recording of receipts for income application;
- Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions. Provision of information to supervisors and other UNDP staff at HQ on the results of the investigation when satisfactory answers are not obtained;
- Daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and record of contributions;
- Primary contact with local bank management on routine operational matters including negotiation of exchange rate on replenishments;
- Member of bank signatory panel;
- Timely and accurate approval of bank reconciliation, including documented review of exceptions;
- Initiation of bank transfers and deals, selecting bank transfers and deals for approval and settlement;
- Performing Pay cycle manager role in Atlas;
- Timely preparation of monthly cashflow forecast for use by Operations Manager. Liaison with UN Agencies to obtain estimate of their cash requirements;
- Role as cashier for cash disbursements made on site.
Ensures full support to programme implementation including programme finance assurance and management:
- Maintain effective programme support processes to ensure successful implementation of projects and provide advisory support as required;
- Facilitate programme-specific planning and reporting, including formulation and implementation of the programme budget and tracking of resources against corporate benchmarks;
- Ensure quality of programme/project design and oversight by advising on formulation of results framework and budget against corporate policies and procedures;
- Ensure tracking and monitoring of the CO performance against corporate indicators such as: project financial management performance, data quality performance, accounts closure performance and others (via corporate dashboards and other available tools);
- Facilitate and provide support to implementation of programme financial strategies including resource mobilization strategy (in collaboration with RM focal point);
- Ensure regular monitoring and analysis of the programme financial delivery (programme budget utilization) against the set performance targets;
- Ensure management and quality assurance of the on-going and pipeline projects in the corporate planning system including regular analysis of the multi-year resources and preparation of forecasts as needed (including also via ERP project management module, Transparency Portal, IATI Dashboard etc.);
- Contribute to/provide advisory support on project formulation, including results framework and budget;
- Provide advisory support to projects on PPM and programme finance management, including support to projects with limited staffing capacities;
- Create projects in Atlas and facilitate timely project closure in accordance with the UNDP rules and regulations;
- Provide clearance for the partner agreements including financing agreements with donors having ensured they meet corporate requirements; seek UNDP Legal Office and Partnership Bureau clearance in case of deviations;
- Regularly monitor status of cost-sharing deficits and NIM advances and follow up with projects on their timely liquidation and any issues arisen;
- Develop and ensure application of relevant Standard Operating Procedures (SOP) on different project implementation processes;
- Contribute (or backstop) to facilitation of all types of audits and verifications (Audit (Alternate) Focal Point for the CO);
- Support in development and updates of the CO Internal Control Framework (ICF) along with the relevant Delegation of Authorities. Follow up on regular update of ARGUS system (jointly with Operations Manager).
Required Skills and Competencies
Core competencies
- Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
- Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
- Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning
- Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
- Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
- Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
- Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making
Cross-Functional & Technical competencies
- Knowledge Generation: Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need.
- Banking and cash management: Ability to collect, handle, and manage cash, which involves assessing market liquidity, cash flow, and investments.
- Results-based Management: Ability to manage programmes and projects with a focus at improved performance and demonstrable results.
- Financial planning and budgeting: Ability to create and manage processes to achieve UNDP’s long and short-term financial goals, including through planning, budgeting, forecasting, analyzing and reporting.
- Financial reporting and analysis:Understands changes in regulatory, legal and ethical frameworks and standards for financial reporting in the public sector. Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring. Understands the benefits of integrated reporting, including non-financial resources such as human, social and intellectual capital, and environmental and governance performance.
- Accounting (General): Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations.
- Risk Management: Ability to identify and organize action around mitigating and proactively managing risks.
Required Skills and Experience
Education
- Advanced (Masters) University Degree in Finance/Accounting, Business, or Public Administration, or a professional accounting qualification from an internationally recognized institute of accountancy;
- Professionally qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.
Experience
- At least 2 years of relevant experience in providing financial management and accounting advisory services, managing staff and operational systems;
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages;
- Experience in handling web based management systems and ERP financials, preferably PeopleSoft;
- UNDP Advanced Accountancy & Finance test is required;
- Experience of IPSAS and/or IFRS is required for external candidates.
Required skills
- Demonstrate corporate knowledge and sound judgment;
- Self-development, initiative-taking;
- Acting as a team player and facilitating teamwork;
- Facilitating and encouraging open communication in the team, communicating effectively;
- Creating synergies through self-control;
- Managing conflict;
- Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;
- Informed and transparent decision making.
Language
- Fluency in English is required
Disclaimer
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Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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Poste 3 : Assistant de projet (NPSA5) Guinea-Bissau
- Strengthening institutional and human capacities to coordinate and manage climate change adaptation planning and implementation.
- Developing an integrated national climate risk assessment and identifying adaptation priority areas for inclusion in a National Adaptation Plan Framework document; and
- Integrating adaptation priorities into national planning and budgeting processes.
UNDP seeks to recruit a full time Project Assistant for the NAP Project The incumbent will be responsible for the financial and administrative management of the project activities and provide assistance in the preparation of quarterly and annual work plans and progress reports for review and monitoring by UNDP. The incumbent will develop and implement the project, financial the project require in an efficient and effective manner, in order to achieve the project results and targets.
1. Supports in the implementation of project activities.
2. Provides general financial support to the project
3. General administrative support to the project.
4. Performs any other tasks assigned by Direct Supervisor
- Undertake financial and asset management tasks in full compliance with UNDP rules, regulations and policies.
- Provide support to procure goods and services required by the project, in liaison with the relevant staff and units of UNDP Country Office.
- Provide support in quality control of project activities, including assessing impact and effectiveness, tracking outputs and results, and ensure timely and efficient delivery.
- Maintain an appropriate filing system documenting the implementation of approved work-plan activities.
- Provide support in regular monitoring and data collection of project activities in accordance with work-plan and procurement plan.
- Provide general secretarial and administrative assistance to the project in close liaison with UNDP teams.
- Provide assistance to partner agencies involved in project activities, performing and monitoring financial aspects to ensure compliance with budgeted costs in line with UNDP policies and procedures.
- Monitor project expenditures, ensuring that no expenditure is incurred before it has been authorized.
- Perform preparatory work for mandatory and general budget revisions, annual physical inventory.
- Prepare all outputs in accordance with the UNDP administrative and financial office guidance; auditing; and assist external evaluators in fulfilling their mission.
- Ensure that all project financial activities are carried out on schedule and within budget to achieve the project outputs.
- Perform all other financial related duties, upon request.
- Ensure that UNDP procurement rules are followed during procurement activities that are carried out by the project and maintain responsibility for the inventory of the project assets.
- Organization of procurement processes including preparation of RFQs, ITBs or RFPs documents, receipt
- Organization of workshops, conferences, retreats.
- Take own initiative and perform daily work in compliance with annual work schedules; of quotations, bids or proposals, their preliminary evaluation, in cooperation with the UNDP Operations Unit.
- Minimum of High School Diploma OR
- Bachelors degree in accounting, financial management or related fields.
- Minimum of five years with High School Diploma or 2 Years with Bachelors degree of relevant work experience preferably in a project management setting involving multi-lateral/ international funding agency.
Required skills:
- Strong organizational and analytical skills, ability to communicate in writing and orally and make presentations; familiarity with the use of social media tools.
- Ability to work in a multi-cultural work environment.
- Ability to multi-task, excellent interpersonal skills and work well under pressure.
Desired skills:
- Experience of working for international organization related to project implementation and previous experience managing UNDP projects is desirable.
- Demonstrated experience in Project administration.
- Demonstrated experience in financial administration.
- Demonstrated experience working with international organizations project implementation.
- Demonstrated experience to communicate well and interact with key partners in project implementation and delivery.
- Demonstrated Experience in project-level or state/national-level monitoring and evaluation system implementation.
- Excellent language skills in English (writing, speaking and reading) and in local language.
