Le PNUD recrute pour ces 04 postes (21 Juin 2022)

Under the guidance and supervision of the Logistics Associate, the Driver will provide reliable and safe driving services ensuring to UNDP Resident Representative (RR) and other high-ranking UN Officials and visitors ensuring highest standards of discretion and integrity, high sense of responsibility, excellent knowledge of protocol and security issues. The Driver will demonstrate a client-oriented approach, courtesy, tact and the ability to work with people of different national and cultural backgrounds.

Upon request to the supervisor, the driver can also be required to provide driving services to the Operations and Programme staff in the CO., consultants and experts and UN staff on mission.

Summary of Key Functions:

• Provision of reliable and secure driving services
• Proper use of vehicle
• Day-to-day maintenance of the assigned vehicle
• Availability of documents/ supplies

1. Ensures provision of reliable and secure driving services by a) driving office vehicles for the transport of authorized personnel and delivery and collection of mail, documents and other items and b) meeting official personnel and visitors at the airport, visa and customs formalities arrangement when required.

2. Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports.

3. Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.

4. Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, and map of the city/country, first aid kit, and necessary spare parts.

5. Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents.

6. Support hospitality and orientation support of personnel and other individual, especially of new staff and visitors and guests of the Project Support Unit and the Country Office, as required .

7. Support the project team by providing administrative and clerical support as requested, including in preparing, copying, collating, binding, filing and distributing documents, mail and notifications, as requested.

8. Provide logistical and administrative support during events and meetings, as required .

9. Provide any other clerical support to the office as may be required.

Core

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.

Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements .

Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.

Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.

Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.

Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.

Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Cross-Functional & Technical competencies

Customer Satisfaction/Client Management:

• Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs;
• Provide inputs to the development of customer service strategy;
• Look for ways to add value beyond clients’ immediate requests;
• Ability to anticipate client’s upcoming needs and concerns.

Operations Management:

• Ability to effectively plan, organize, and oversee the Organization’s business processes in order to convert its assets into the best results in the most efficient manner;
•  Knowledge of relevant concepts and mechanisms.

Entrepreneurial Thinking:

• Ability to create clarity around UNDP value proposition to beneficiaries and partners and to develop service offers responding to client needs based on UNDP’s organizational priorities and mandate.

Resource Management:

• Ability to allocate and use resources in a strategic or tactical way in line with principles of accountability and integrity.

Digital Awareness and Literacy:

• Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed.

Negotiation and Influence

• Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates ‘win-win’ situations.

• Completion of secondary Education.
• Valid Driver’s license.

• 3 years’ work experience as a driver; safe driving record; knowledge of driving rules and regulations and skills in minor vehicle repair.

Language Requirements:

• Fluency in English.

The purpose of this position is to provide support to the Procurement Team in achieving the delivery target of the Country Office ensuring transparent, efficient and processes with best value to UNDP.

The Procurement Assistant will work in close collaboration with the operations, programme and projects staff in the CO and UNDP HQs staff to exchange information and ensure consistent service delivery.

Summary of Key Functions:

•     Implementation of operational strategies
•     Support to procurement processes
•     Implementation of sourcing strategy
•     Support to knowledge building and knowledge sharing

Ensures implementation of operational strategies focusing on achievement of the following results:

• Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies.

Supports procurement processes for CO, UNDP projects and at the request of other Agencies focusing on achievement of the following results:

• Support to organization of procurement processes including preparation of RFQs, ITBs or    RFPs documents, receipt of quotations, bids or proposals, their preliminary evaluation;
• Preparation of Purchase orders and contracts in and outside Atlas, preparation of Recurring Purchase orders for contracting of services;
• Vendor creation in Atlas, Buyers profile in Atlas;
• Maintenance of the filing system in the procurement Unit;
• Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems;
• Provision of information for preparation of cost-recovery bills in Atlas for the procurement services provided by UNDP to other Agencies and Projects.

Contributes to implementation of sourcing strategy focusing on achievement of the following result:

• Update of the rosters of suppliers;
• Update of Performance Evaluation of Suppliers/Service Providers.

Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Participation in the trainings for the operations/ projects staff on Procurement.
• Sound contributions to knowledge networks and communities of practice.

Uphold non-discriminatory behavior:

• Human rights and gender equality is prioritized as an ethical principle within all actions;
• Activities  are  designed  and  implemented  in  accordance  with  “Social  and  Environmental Standards of UNDP”;
• Any  kind  of  diversities  based  on  ethnicity,  age,  sexual  orientation,  disability,  religion,  class, gender are respected within all implementations including data production;
• Differentiated needs of women and men are considered;
• Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
• Necessary arrangements to provide gender parity within all committees, meetings, trainings, etc.

Institutional Arrangement

The Procurement Assistant will directly report to the Procurement Associate.

Core competencies

• Achieve Results: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
• Think Innovatively: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
• Learn Continuously: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
• Adapt with Agility: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
• Act with Determination: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
• Engage and Partner: Demonstrates compassion/understanding towards others, forms positive relationships.
• Enable Diversity and Inclusion: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Functional/Technical competencies

• Procurement management: The ability to acquire goods, services or works from an outside external source.
• Customer Satisfaction/ Client Management : Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs. Provides inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concerns.
• Sourcing: Ability to find, evaluate and engage suppliers of goods and services.
• Contract management: Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations.
• Supplier/relationship management: Knowledge of supplier management concepts, principles and methods, and ability to apply this to strategic and/or practical situations.
• Data Analysis: Ability to extract, analyze and visualize procurement. Data to form meaningful insights and aid effective. Business decision making.

• Secondary Education is required.
• Bachelor Degree in Business or Public Administration or other related fields is desirable.
• Specialized procurement training desirable.

• Minimum 5 years (Secondary education) or 2 years (Bachelor degree) of progressively responsible procurement and sourcing experience is required at the national or international level;
• Proven experience in the usage of computers and office software packages (MS Word, Excel, PowerPoint, etc.), experience in handling of web-based management systems is required;
• Experience in handling of web-based management systems and ERP financials, preferably PeopleSoft (Atlas).

Professional certificate

• Procurement Certification Programme CIPS 2 or any equivalent certification distinct advantage.

Language:

• Fluency in English and Ghanaian Language.