Le PNUD recrute pour ces 02 postes (25 Juin 2022)

Le PNUD recrute pour ces 02 postes (25 Juin 2022)

Informations sur l'emploi

Titre du Poste : 02 postes

Description de l'emploi

Le PNUD s’est engagé à réaliser la diversité de la main-d’œuvre en termes de genre, de nationalité et de culture. Les personnes appartenant à des groupes minoritaires, des groupes autochtones et des personnes handicapées sont également encouragées à postuler. Toutes les demandes seront traitées avec la plus stricte confidentialité.

Le PNUD ne tolère pas l’exploitation et les abus sexuels, aucun type de harcèlement, y compris le harcèlement sexuel, et la discrimination. Tous les candidats sélectionnés seront donc soumis à des vérifications rigoureuses des références et des antécédents.

Poste 1 : Administrative Assistant

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The UNV Regional Offices (RO) provide oversight and strategic guidance to the UNV Field Units in their respective geographical assignments and are mainly accountable for the placement of UN Volunteers mobilized for UN Agencies, Funds, and Programmes focused on peace, development, and humanitarian needs. Furthermore, the Regional Offices represent, and strategically position, UNV and bring UNV’s services and solutions closer to its partners from governments, UN entities, civil society, and private sector. The Regional Offices also lead in scoping and delivering UNV’s advisory service offer on volunteer infrastructure.
Reporting to the Manager, Regional Office, the Administrative Assistant provides administrative and logistical support to the Regional Office, including assistance to its Field Units (FU), as required.  She/he maintains close working relations with internal clients in the region as well as with UNDP and UN Agencies’ staff, and UNV’s relevant headquarters units for administrative support and coordination purposes. She/he takes on additional operational tasks as assigned by the Regional Manager to support the interests of UNV in the region under the guidance of the organization’s Strategic Framework.
Duties and Responsibilities
1. Provision of financial, administrative, and logistical support services
  • Provide financial, administrative, and operational support services to the Regional Office;
  • Establish accruals and maintain an internal expenditures control system to ensure that vouchers processed are matched and completed, transactions are correctly recorded and posted in the ERP system, and travel claims are duly processed;
  • Keep a suitable filing system for finance records and documents;
  • Prepare routine correspondence and reports in accordance with standard internal procedures;
  • Support the Regional Manager in the preparation, oversight, and maintenance of the RO’s budget, including allocations to Field Units (FU) and Field Unit Monitoring Travel (FUMT);
  • Maintain administrative control records such as commitments and expenditures. Prepare system-driven reports as required:
  • Compile basic documentation, such as statistical data on volunteer mobilization, for the region as an input into corporate exercises;
  • Support with protocol matters, registration of staff, coordination with local authorities, space management for special events and other administrative and logistical matters;
  • Maintain and classify general office files and keep information and reference material in a manner that allows easy reference and retrieval.  Collect and distribute incoming and outgoing mail and maintain accurate tracking;
  • Act as leave monitor for the RO personnel;
  • In cases where there is no UNV Field Unit in the country where the RO is located, support recruitment and other administrative needs of volunteers for the given country.
2. Support to procurement, asset management and event activities
  • Assist in procurement processes by preparing requisitions and checking their completeness and authorization/documentary support to ensure that specifications, budget provisions and all other requirements are in order; follow up and place receipts in the ERP system after goods/services have been received or rendered;
  • Support UNV HQ and UNDP Regional Bureau and Country Offices’ asset focal points on asset management, collecting, maintaining, and consolidating records of UNV assets located in Regional Offices and Field Units to ensure data in the ERP system is correct;
  • Act as administrative and logistical focal point for the organization of RO-led workshops, retreats and other events including financial budgeting, identification of procurement needs and initiates procurement action.

3. Travel management processes

  • Process travel requests in the ERP system, as per relevant procedures. Ensure availability of budget according to Chart of Account as well as competitive price from travel provider;
  • Provide information to staff on travel, including entitlements, travel route and hotel arrangement. Support arrangements for security clearance when required;
  • Process travel authorizations –including timely follow-up action on security clearances– and travel claims in a timely manner and as per travel entitlements for staff, consultants, meeting participants to RO events, etc., ensuring that travel arrangements are in compliance with UNDP rules and regulations and related travel policies;
  • Monitor and keep track record of the travel requests and expense reports from the RO and FU personnel in T&E Dashboard and take corrective actions when needed;
  • Process requests for visas for all UNV travelers, as well as hotel reservations, and requests for Resident Permit and Diplomatic Identification Card for international staff. Process applications and renewals of UN Laissez-Passer for UNV staff.
Competencies

Core Competencies

Achieve Results

  • Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively

  • Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously

  • Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility

  • Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination

  • Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner

  • Demonstrates compassion/understanding towards others, forms positive relationship

Enable Diversity and Inclusion

  • Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical Competencies

Knowledge Generation

  • Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need

Digital Awareness and Literacy

  • Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed

Customer Satisfaction/Client Management

  • Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs
  • Ability to anticipate client’s upcoming needs and concerns
  • Provide inputs to the development of customer service strategy.
  • Look for ways to add value beyond clients’ immediate requests.

Documents and records management

  • Overall document (hard or electronic) management; registry and retention policy including storing and archiving

Travel policy and procedures

  • Knowledge of travel policy and procedures, ability to interpret travel policy, the Staff Rules, administrative circulars and financial regulations and rules on travel-related matters

Budget management

  • Ability to support budgetary aspects of work planning process, drawing and management of team budgets

Procurement management

  • The ability to acquire goods, services or works from an outside external source
Required Skills and Experience
Education:
  • Secondary education;
  • Certification in administration, accounting or finance is highly desirable.
Experience:
  • 5 years of relevant experience in administration support services;
  • Alternatively may be accepted Bachelor degree in combination with 2 years of relevant experience in administration support services;
  • Proficiency in the use of computers and office software packages (ERP, MS Word, Excel, PowerPoint, etc.);
  • Knowledge of web-based management systems is highly desirable;
  • Fluency in English and in the official UN language of the Regional Office;
  • Proficiency in another official UN language is an asset.
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
Disclaimer
  • Only short-listed applicants will be contacted;
  • The successful candidate will hold a UNDP letter of appointment;
  • This post is for local recruitment only. It is open to citizens of Senegal or holders of residence and unlimited work permits for Senegal.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Scam warning
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

Poste 2 : Programme Analyst, UNV

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The UNV Field Units (FU) are mainly accountable for the mobilization and placement of UN Volunteers in UN Agencies, Funds, and Programmes focused on peace, development and humanitarian needs.  The UNV Field Units represent and position UNV in the respective countries and bring UNV’s services and solutions closer to its partners from governments, UN entities, civil society and private sector.

Under the matrix management of the Portfolio Manager/Specialist, Regional Office, and the UNDP Country Director/Deputy Country Director, the Programme Analyst leads and manages the UNV Field Unit. She/he is responsible for effective strategic planning, leading to mobilization and placement of UN Volunteers, select administrative/operational support to volunteers, and advocacy and positioning of UNV interests in the country, in line with UNV’s Strategic Framework.  The Programme Analyst builds and maintains relationships with main partners, and effectively coordinates with the Regional Office and HQ organizational units, on volunteer mobilization, programme implementation, and provision of substantive inputs and facilitation of corporate initiatives. The main responsibility of the Programme Analyst is to increase volunteer volume in-country through these programmatic and partnership functions.

Duties and Responsibilities
1. UN Volunteer mobilization and management
  • Liaise with UN agencies in the country to ensure an understanding of UNV’s mandate, key offers and the added value that UN Volunteer assignments bring in support to the achievement of their respective mandates;
  • Maintain business intelligence on UN agencies, identifying specific entry points to diversify partnerships with the key result of increased volunteer assignments, including the assessment and reporting on the forecast demand for UN Volunteers in the country;
  • Identify volunteer placement opportunities and present UNV value proposition and volunteer modalities with the objective of maximizing international and national volunteer presence, including collaboration in the preparation of descriptions of assignment, with partner agencies and other partners;
  • Ensure that incoming and outgoing UN Volunteers are adequately briefed and debriefed and extend personal support and guidance to UN Volunteers serving in the country;
  • Work closely with the Field Security Officer and provide support to the UN Designated Official to ensure a detailed understanding among UN Volunteers on all security-related issues;
  • Monitor the well-being and performance of serving UN Volunteers through routine field visits to their duty stations and discussions with their supervisors and counterparts;
  • Oversee and approve UN Volunteers’ entitlements as delegated, authorized, or needed;
  • Provide overall management and administrative support to UN Volunteers and;
  • In the event where no UNV Programme Assistant/Associate is present, support the recruitment of national and international UN Volunteers as well as other administrative duties for placement and management of UN Volunteers assigned to the country in line with the conditions of service and in close coordination with the relevant organizational units.
2. Advocacy, partnership building, and UNV programme integration
  • Lead UNVs’ field efforts as the representative of the organization in the country, ensuring key results and delivery of the Strategic Framework and the Sustainable Development Goals;
  • Establish, foster and maintain effective outreach and relationships, including the formalization of partnerships and other exchanges of confidence such as inclusion in the United Nations Sustainable Development Cooperation Framework (UNSDCF), as well as with government, UN agencies, NGOs, the private sector and other relevant development partners;
  • Participate in UN thematic forces, UN-led assessments, Programme Management Team (PMT) meetings, post-conflict needs assessments, UNSDCF planning processes, technical missions and funding appeals to identify opportunities for volunteerism and volunteer placement;
  • Establish, foster and maintain effective outreach and relationships with local civil society organizations, prioritizing those focused on volunteerism, to contribute to community-led sustainable development in the country;
  • Encourage national and local actors to establish a framework on volunteer infrastructure that supports volunteerism for peace and development, including the adoption of relevant policies and legislation;
  • Strengthen and determine business intelligence related to partnerships, promotion of volunteerism and shaping and delivering volunteer infrastructure advisory services and conduct country scans as input for corporate planning processes;
  • In close coordination with the Regional Office and the Communications Section at headquarters, prepare, disseminate and present country-specific promotional information on the mandate and work of UNV with relevant development partners and the media;
  • Coordinate activities and plan events, in collaboration with other agencies, for annual, national and UN-recognized international celebrations, including the International Volunteer Day (IVD);
  • Encourage and monitor serving UN Volunteers to embrace the ideals of volunteerism, act as advocates for volunteer action, and document their experiences in promoting volunteerism; and
  • Support, in the case of UNV-funded projects UNV programmatic engagement.
3. Management
  • Develop and manage the implementation of the Field Unit’s annual work plan, including management and reporting on UNV support funds and budget;
  • Lead the UNV country-presence to ensure coordinated and effective delivery of services as well as enable a supportive and collaborative work environment;
  • Manage any UNV assigned personnel within the FU including supervision, performance assessment and capacity development; and
  • Establish and monitor implementation of the FU’s annual work plan and set performance indicators.
Competencies
Core Competencies

Achieve Results:

  • Set and align challenging, achievable objectives for multiple projects, have lasting impact

Think Innovatively:

  • Proactively mitigate potential risks, develop new ideas to solve complex problems

Learn Continuously

  • Create and act on opportunities to expand horizons, diversify experiences

Adapt with Agility

  • Proactively initiate and champion change, manage multiple competing demands

Act with Determination

  • Think beyond immediate task/barriers and take action to achieve greater results

Engage and Partner

  • Political savvy, navigate complex landscape, champion inter-agency collaboration

Enable Diversity and Inclusion

  • Appreciate benefits of diverse workforce and champion inclusivity

Cross-Functional & Technical Competencies

Negotiation and Influence
  • Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates ‘win-win’ situations
Knowledge Generation
  • Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need
Results-based Management
  • Ability to manage programmes and projects with a focus at improved performance and demonstrable results
Partnerships Management
  • Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP/UNV strategy and policies
Digital Awareness and Literacy
  • Ability and inclination to rapidly adopt new technologies, either through skilfully grasping their usage or through understanding their impact and empowering others to use them as needed

Event planning and execution

  • Ability to plan, manage and execute of public and private events to ensure that they support and amplify individual communications and advocacy initiatives, as well as UNDP’s overall brand and mandate.

Private sector engagement

  • Ability to identify, conduct outreach, and manage relationships with the private sector
Required Skills and Experience
Education:
  • Master’s degree in social sciences, international development, project management, public/business administration or related fields;
  • A bachelor’s degree in combination with two additional years of qualifying experience may be accepted in lieu of the master’s degree.
Experience:
  • 2 years of relevant work experience preferably in a humanitarian, development and/or peace related field;
  • Experience in partnerships and/or inter-agency cooperation is essential;
  • Work experience with the United Nations is an asset;
  • Previous experience in a civil society setting and/or as a volunteer with volunteer management and/or promotion of volunteerism is a distinct advantage;
  • Experience in Microsoft office and internet;
  • Openness to embrace Digital Transformation and use of new technologies;
  • Fluency in English and French.
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
Disclaimer
  • Only short-listed applicants will be contacted;
  • The successful candidate will hold a UNDP letter of appointment;
  • This post is open to nationals of the Republic of the Congo only.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Scam warning
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.