Le Conseil danois pour les réfugiés recrute pour ces 02 postes (23 Septembre 2022)

Le Conseil danois pour les réfugiés (DRC) est une organisation humanitaire, non gouvernementale et à but non lucratif fondée en 1956 qui travaille dans plus de 30 pays à travers le monde.

Arrière plan

• Le Conseil danois pour les réfugiés (DRC) a une présence opérationnelle au Nigéria depuis 2015. RDC Le Nigéria est la plus grande mission de pays de la RDC dans la région de l’Afrique de l’Ouest et l’une des plus grandes missions de pays de la RDC dans le monde.
• Actuellement, la RDC fournit une assistance et une protection vitales aux populations vulnérables touchées par le conflit, y compris les personnes déplacées à l’intérieur du pays, les rapatriés et les communautés d’accueil dans les domaines de la réduction de la violence armée, de l’action humanitaire contre les mines, des moyens de subsistance, de la nutrition et de la sécurité alimentaire, de la protection, du logement et articles non alimentaires (NFI) et eau, assainissement et hygiène (WASH) dans plus de 30 zones de gouvernement local (LGA) dans les États de Borno, Adamawa et Yobe, dans le nord-est du Nigéria.

Objectif

• Le chef de l’équipe des finances sera le point focal pour les finances au bureau de Mubi, soutenant la préparation des états financiers et le maintien des contrôles de trésorerie grâce à la mise en œuvre directe, la délégation des tâches et la supervision de l’équipe des finances répartie dans les bureaux de Mubi, Yola et Abuja.
• Il / Elle travaille dans le cadre des procédures financières de la RDC, des politiques et procédures municipales et conformément aux lois et législations nationales. Le chef de l’équipe des finances rend compte au responsable de secteur, avec des liens techniques solides avec le coordinateur des finances au niveau du pays.
• Les tâches ci-dessous doivent pouvoir être effectuées avec peu ou pas de supervision requise.

Principales responsabilités
Gestion de la trésorerie :

• S’assurer que les prévisions/besoins de trésorerie hebdomadaires sont compilés pour les départements et partagés avec le responsable de secteur avant 15h00 le vendredi (aucune supervision requise)
• Assurer le suivi auprès de la banque à la réception des fonds du bureau de Yola en coordination avec le bureau de terrain et le personnel des finances.
• Coordonner les besoins en espèces pour Mubi, Yola et Abuja avec les équipes de programme et de soutien, et communiquer au coordinateur des finances au moins une semaine avant la réception.
• Ensure adequate petty cash is kept in Mubi, Yola and Abuja offices to cater to small-time expenditures as per Finance procedures.
• Ensure weekly cash counts are conducted for Mubi, Yola and Abuja, and submit cash count sheets on Friday afternoons to the Area Manager and Finance Coordinator.
• Prepare monthly cash counts for Mubi, Yola, and Abuja offices on the last working day of the month and submit to Area Manager and Finance Coordinator by 4 pm on the last working day of the month.

Accounting Management:

• Ensure cash advances are settled within two weeks and that the cash advance tracker is updated in coordination with Finance staff. Reconcile pending advances in ledger and ensure proper and timely settlement and reports to be submitted to Area Manger and Finance Coordinator by 10th of the following month.
• Prepare bank reconciliations for Mubi, Yola and Abuja offices for accuracy and completeness, and send to Finance Coordinator by 3rd of the following month.
• Update commitment cash book in coordination with HR/Administration, Procurement/Logistics departments, bi-weekly to ensure all Finance obligations are entered.
• Ensure preparation of cash book for Mubi, Yola and Abuja offices as per the finance calendar to Finance Coordinator.
• Ensure payment requests/documents are reviewed to ensure DRC/Donor documentation guidelines (project code/budget line, availability of funds) are adhered to, and that payments are finalized within three working days.
• Ensure that all supporting documents or vouchers are attached to transactions recorded in Dynamics.
• Ensure payment documents and vouchers are scanned, sent to Country Office on or before 15th of the following month, and that vouchers or other supporting documentation is uploaded onto the shared drive.
• Ensure that statutory monthly deductions are paid to relevant authorities (PAYE, Pension, NHF, NSITF, WHT, and others as applicable) and report to Finance Coordinator and Area Manager after payments
• Review order requests/purchase orders for proper coding and budget adequacy before approval.
• In liaison with the logistics department, prepare commitment lists every month for financial obligations already entered but not captured in financial reports.
• Ensure that Adamawa annual return taxes are filled, with supporting documentation archived for Tax verificatory review when needed.

Budget Management:

• Review Budget Follow Up/Transaction details for Mubi, Yola and Abuja offices and in case of incorrect postings, conduct monthly rebooking. Submit Budget Monitoring Status reports to the Area Manager within seven working days from receipt of BFU/TDL
• Review project work plans against finance forecast in coordination with program staff on a quarterly basis.
• Compile and prepare the finance details (analyze expenditure progress) for Mubi, Yola and Abuja offices for Quarterly/Annual review meetings.
• Assist the Area Manager on budget preparations.
• Support the Area Manager in regular budget monitoring the ensure that the budget lines in Adamawa are not under- or over-spent.

Audit and Compliance:

• Contribute to field and HQ audit preparation in Adamawa.
• Ensure that payment documents are adequately vetted as per DRC internal procedures and the finance checklist. Flag compliance concerns to the Area Manager and Finance Coordinator.
• Update the tax remittance tracker on a monthly basis and share it with Area Manager and Finance Coordinator.
• Ensure that the self-compliance check for Adamawa and Abuja are updated on a quarterly basis.

Staff Management:

• Supervise Finance Team in Mubi, Yola, and Abuja offices (Finance Officers and Assistants).
• Provide technical and programmatic leadership for Finance Officers and Assistants, and other stakeholders as necessary.
• Set performance objectives and annual appraisal for Finance Team.
• Promote financial concepts such as Value for Money and other positive budget management ideals with teams.

Other:

• Act as the focal point for Finance in the office
• Serve as a technical resource person for the Finance department.
• Produce monthly and quarterly reports as required by Finance Coordinator/Management as required.
• Assist in budget preparation at the field level.
• Report to the Finance Coordinator and Area Manager any irregularities that occur within the DRC office, staff compound and sites on DRC policy and procedures.
• Follow any new procedures and guidelines designated in circulars from Country Director/Finance Coordinator/RO and HQ.
• The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.
• The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs, but will remain in line with the overall purpose of the role.

Experience and Technical Competencies
Include years of experience:

Essential:

• University Degree in Finance/Accounting/Commerce/Business Administration.
• Four (4) or more years’ experience in the field of finance/accounting/bookkeeping management in an INGO or the commercial sector.
• Hands-on experience/skills in MS Excel, with demonstrated experience in working with formulas
• Good experience in accounting software, with ERP Dynamics a distinct advantage.
• Detail-oriented, highly organized and practices strict adherence to timelines
• Excellent analytical, team management skills and a problem-solving attitude
• Excellent interpersonal and communication skills
• Possessing a strong degree of honesty and integrity, and a solid sense of ethics including the ability to appropriately handle confidential information.

Desirable:

• Two (2) years of work experience in people supervision and leadership skills in an INGO.
• Excellent organizational skills, self-motivated, proactive, and able to accomplish set deadlines.
• Able to meet deadlines with minimum supervision
• Ability to prepare basic training modules on Dynamics, accounting, and finance management.
• Ability to work collaboratively with supply chain and other departments for compliance issues identified.

Required Skills & Qualities:

• Core Competencies of DRC:
  • Striving for excellence
  • Collaboration
  • Taking the lead
  • Communication
  • Demonstrating Integrity
• Ability to work in a multinational and multicultural environment
• Proactivity, with a sound commitment to teamwork and with a spirit of genuine collaboration
• Excellent communication skills, as well as patience and politeness, are required
• Multi-tasking and Organizational skills is a must
• Adaptable and Flexible
• Proven analytical and critical thinking skills
• Exemplary sense of ethics in the workplace
• Team-oriented & good sense of humor.

Salary and Conditions

• Salary: M-G Step 0
• In accordance with Danish Refugee Council’s Terms of Employment.
• The income will be subject to statutory deductions as per applicable Nigeria laws. The employee is responsible for the tax returns.

About the Job

• The DRC Nigeria is looking to recruit an experienced, highly- qualified and enthusiastic professional to lead the the technical coordination and strategy of DRC’s activities in Nigeria and oversee a committed team consisting of a WASH & Shelter Manager, Protection Manager, Economic Recovery Manager, Food Security & Livelihoods Manager, and Programme Development and Quality Manager

Duties and Responsibilities

• The Head of Programme (HoP) is responsible for strategic leadership, technical guidance, and management of the Programme team for DRC in Nigeria.
• The Head of Programme is responsible for the overall programmatic strategy across the entire country operation and is responsible for providing technical input to the implementing actors within the different sectors.
• The Head of Programme is responsible for developing policies, processes and standards within respective areas and plays a lead role in fundraising activities and external representation.

The main responsibilities and tasks of the Head of Programme are:

People Management:

• Lead and manage the programme staff (including people planning, performance, well-being and development).

Project management and development:

• Enabling and overseeing effective, efficient and timely implementation of all projects according to agreed contracts, budgets, policies and in accordance with specific donor requirements and in close collaboration with the Area Managers.
• Provide regular internal and external reports, and other relevant information on programme activities, policy matters and external relations
• Deliver inputs to programme strategy and identify opportunities for new projects
• Lead assessments for emergency or longer term programming in existing or new project locations
• Lead the planning and development of concept papers, budgets and project proposals with support from country team
• Ensure effective coordination and visibility of the implementation of the projects with all humanitarian and development actors
• Implement and oversee the DRC administrative guidelines and policies, safety and security procedures, logistics support and other tasks associated with efficient day-to-day running
• Serve as focal point for the development on country and sector strategies – in close collaboration with the technical leads and the Country Director.

External Relations:

• Increase the visibility and credibility of DRC’s program in the area and maintain close relations with all relevant stakeholders including donors
• Ensure correct and timely narrative and financial reporting to donor.

Additional Responsibilities:

• Support the Country Director and the Senior Management Team in ensuring strategic programming coherent with DRC’s operational platforms, coordinating DRC’s programme development, strengthening DRC’s programme quality, standards and learning, and enforcing DRC’s accountability and M&E frameworks.
• Represent DRC on behalf of the Country/Regional Director upon agreement with authorities, UN agencies, humanitarian agencies and other partner
• Function as Country Director during his/her absence if necessary
• Other duties as agreed with the Country Director

As Manager the post-holder is responsible for the following:

• Accountable for achieving DRC’s strategic goals and objectives within the area of responsibility
• Accountable for making significant decisions on what the unit does: its purpose, functions and role, and for making commitments and decisions that require the expenditure of significant unit resources.
• Accountable for people management of direct reports, generally at least 3 employees. This includes hiring & firing, objective setting, probation, performance appraisal, development of staff, managing performance, including poor performance, etc.
• Accountable for making sound decisions based on DRC policies, MOPs, standards, and the advice of technical experts in DRC
• In addition to the above, the Head of Programme may be asked to carry out other duties requested by the Country Director – but always in the scope of this job description.

About You

• Master’s Degree in Political Science, International Development, Economics or other relevant field.
• In lieu of the above, a Bachelor’s degree and several years of relevant experience.
• At least 7 years experience in relevant field.
• At least 4 years experience with people management
• Experience in managing program operations, including at country senior management level
• Experience in fundraising and good understanding of key donor requirements
• Proven leadership skills and a competence in people management
• Experience with proposal development, budget development, program implementation, monitoring and evaluation.
• Experience with effectively coordinating with national partners, local/government authorities, NGO partners, UN agencies and other relevant stakeholders.
• Full professional proficiency in English
• Proficiency in Hausa or other Nigerian languages is considered an asset but not a requirement.

In this position, you are expected to demonstrate DRC’ five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

Salary and Conditions

• Salary: M-G Step 0
• In accordance with Danish Refugee Council’s Terms of Employment.
• The income will be subject to statutory deductions as per applicable Nigeria laws. The employee is responsible for the tax returns.