FHI 360 est une organisation de développement humain à but non lucratif qui se consacre à l’amélioration durable des vies en proposant des solutions intégrées et locales. Notre personnel comprend des experts dans les domaines de la santé, de l’éducation, de la nutrition, de l’environnement, du développement économique, de la société civile, du genre, de la jeunesse, de la recherche et de la technologie – créant ainsi un mélange unique de capacités pour répondre aux défis de développement interdépendants d’aujourd’hui.
Poste 1 : responsable logistique, Maiduguri, Nigeria
Context :
Under the supervision of the Deputy Response Coordinator, the successful candidate will be responsible for implementation of all activities related to transportation, warehousing, asset management and quality control.
Core Functions / Responsibilities :
Responsible for monitoring and detailed recording of all warehouse and stock movement activities consistent with FHI360 procedures requiring complete, accuracy and timely delivery. Ensure proper warehouse management. This includes storage space, condition, and the actual storage of stock. Prepare appropriate forms for cargo movement ensuring approval by supervisor in consultation with the relevant program coordinator and security coordinator. Coordinate with vendors in ensuring timely delivery of goods from Maiduguri to various field locations and vice versa. Ensure maximum availability and implementation of controls and monitoring mechanisms for all logistics assets such as vehicles and generators and all other technical items using either petrol or diesel to maximize efficiency and ensure regular maintenance. Responsible for overseeing and monitoring asset management and updating asset list as required. Working closely with field Coordinators in ensuring all items classified as assets are properly tagged and documented for accountability. Process logistics related requests from various field offices in a timely manner and providing feedback within the shortest time possible. Assist with the bidding process by providing support for procurement transactions, analysing them for conformity to specified requirements; assist in conducting appraisals and supplier selection in conformance to FHI360 standards. Maintain a close relationship with Procurement and Finance unit to ensure that payments are processed promptly and accurately. Perform such other duties as may be required.
Required Qualifications and Experience :
- University degree in relevant field. Technical qualification highly desirable ;
- 3-5 Years previous experience in similar capacity preferably NGO ;
- Or MSc. in relevant field with 1 – 3 years relevant logistics experience ;
- Substantial knowledge of standard logistics procedures and practices ;
- Good working knowledge of MS office applications. MS Excel, MS Office, MS Outlook etc.
Behavioural :
- Accountability – takes responsibility for action and manages constructive criticisms ;
- Integrity- Conducts business in an ethical manner ;
- Continuous Learning – promotes continuous learning for self and others ;
- Communication – listens and communicates clearly, adapting delivery to the audience ;
- Creativity and Initiative – actively seeks new ways of improving service delivery ;
- Negotiation – develops effective partnerships with internal and external stakeholders ;
- Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility ;
- Professionalism – displays mastery of subject matter ;
- Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation ;
- Technological Awareness – displays awareness of relevant technological solutions and trends ;
- Ability to multitask and deal with stressful situations.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
Poste 2 : assistant administratif, Maiduguri, Nigeria
Job Summary :
This position is characterized by the performance of a variety of administrative and office support duties. Positions require knowledge of organizational and departmental policies and procedures in order to communicate information involving programs, functions, and services. Duties performed may include preparation of documents and reports, the use of office technology, compiling records, organizing and maintaining files, posting information, greeting / referring/assisting others, mail distribution, and photocopying. The range of duties includes, but is not limited to, collecting and verifying data, summarizing and reconciling information or financial data, records management, review and processing, research and inventory. Positions may serve as the primary staff assistant to a department or manager. At the advanced level, may serve as a lead worker or may provide supervision to other employees.
Accountabilities :
- Answers phones ;
- Takes messages or fields/answers routine and non- routine questions ;
- Provides information to callers ;
- Works in cooperation with other Administrative Associates to cover phones ;
- Provides administrative support to staff for copying, faxing and large- scale mailings ;
- Responds to staff requests for administrative support as needed ;
- Sets up and maintain files, prepares reports, presentations and graphics, provides employees with office supplies, performs data entry, proofreads, and compiles special reports ;
- Receives and distributes incoming mailing and coordinates outgoing mail, including courier services, postage meter account, and interoffice mail distribution ;
- Schedules meetings and meeting arrangements ;
- Provides meeting support as needed (e.g. scheduling conference rooms, coordinating food, logistics) ;
- Communicates with both internal and external personnel as required ;
- Prepares and maintains documentation, plans, reports, schedules, databases, spread sheets, logs etc. to support functions ;
- Assignments vary based on department and/or functional area. May handle special projects and execute research and data analysis tasks.
Applied Knowledge & Skills :
- Demonstrates basic understanding of the area of specialization, of program procedures, methods, and practices to include knowledge of program and staff responsibilities ;
- Uses established filing and data systems, functions, and/or procedures that require knowledge of the program ;
- Reviews data and information for completeness and accuracy using standard guidelines; performs tasks with attention to detail ;
- Understands software used to perform day-to-day functions ;
- Uses basic office software programs, information systems, and office equipment to access, input, and verify standard information ;
- Communicates information clearly to staff, clients, and/or public about services, processes, and procedures using prescribed or established guidelines ;
- Utilizes program specific terminology ;
- Gathers readily available information from office records to drafts e-mails, memos and other documents ;
- Proofreads documents for grammar, spelling, punctuation, and basic formatting ;
- Provides answers to requests for general information ;
- Records and documents information accurately.
Problem Solving & Impact :
- Identifies and recognizes problems that have established precedents and limited impact ;
- Refers non- standard questions and problems to higher levels ;
- Errors can be easily and quickly detected within the immediate work unit and would result only in minor disruption or expense to correct.
Supervision Given/Received :
- Close supervision involving detailed instructions and frequent monitoring of work performance ;;
- Contacts are primarily within immediate work unit ;
- Contacts involve obtaining or providing information requiring little explanation or interpretation.
Profil :
Education : High School/GED Diploma or International Equivalent.
Experience :
- 0 – 3 Years of related experience ;
- Ability to gather, recommend and summarize data for reports, finds solutions to various administrative problems, and prioritizes work ;
- Work requires attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
Technology to be Used : Personal Computer, Microsoft Office (i.e. Word, Excel, PowerPoint, etc.), e-mail, telephone, printer, calculator, copier, cell phones, PDAs and other hand held devices.
Travel Requirements : Less than 10%.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
Poste 3 : assistante financière et administrative, Calabar, Nigeria
Basic Function :
Under the leadership of the Project Coordinator and direct monitoring of the Country Office Level Finance team, the Finance and Administrative Assistant will be responsible for the provision of accounting, administrative, and logistical support services to the state office.
Essential Job Functions :
- Prepare monthly financial report forms which accompany executed sub project documents ;
- Prepare monthly reporting/ budgets data entry into excel spreadsheets and automated MIS reports and disseminate information to country office ;
- Arrange travel logistics for state office staff, consultants and training participants including hotel reservations and where required, arranging airport and hotel pick-ups ;
- Handles all photocopying assignments, development and printing of photographs including reproduction of recorded videotapes for the zonal office ;
- Provide logistic support for workshops and trainings ;
- Maintain efficient records/storage of all office supplies ;
- Serves as point of contact for logistical and administrative needs in the office ;
- Coordinates all administrative and secretarial support services for the state office (as relevant) ;
- Records minutes of staff meetings and circulates same amongst the staff of the state ;
- Assists with production of presentation materials for staff members ;
- Perform office equipment tasks such as making needed arrangement for services for telephone and e-mail, obtaining quotations for required services, arranging for repairs of office equipment ;
- Performs any other duties as assigned.
Knowledge, skills and abilities :
- Proven ability in accounting for medium, multifaceted programs ;
- Ability to work with others and to develop and maintain compatibility among project staff, community volunteers and recipients of assistance ;
- Well-developed written and oral communication skills ;
- High degree of proficiency in written and spoken English & any of the local languages ;
- Experience with administrative and secretarial skills.
Qualifications and requirements :
- University degree in Accounting, Finance or Business administration ;
- Minimum of 1 – 3 years’ experience in accounting related to NGOs and community level programs, with increasing responsibility ;
- Experience with large complex organization is required, familiarity with international NGOs preferred.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
