About the role: This is a 12 month, replacement role with unaccompanied terms and conditions based in Kalemie, Tanganyika, with a salary of grade 4, from €44,133 to €49,038 and benefits.
You will report to the Programmes Director and will line manage the Programme Managers and Base Managers as well as work closely with the Systems Director, Programme Coordinators, Financial Controllers and the Country Director.
We would like you to start on March 1st 2023.
Your purpose:
To oversee, develop and manage Concern’s programmes as well as human resources, finance, logistics, administration, security, and representation functions in Tanganyika province. In fulfilling his/her responsibilities, including budget holding, s/he will work with other senior managers to ensure that the programmes are carried out in line with Concern’s policies and procedures. The Area Coordinator, based in Kalemie, but with frequent travel to the field areas, will ensure effective representation of Concern to local authorities, communities, NGOs and other stakeholders in the region.
You will be responsible for:
Programme Implementation
- Contribute to the planning and strategic direction of the Tanganyika Concern programmes including implementing the Country Strategic Plan, developing Annual Plans (financial and human resources) and Budget Revisions in consultation and collaboration with the senior management team.
- Liaise with relevant stakeholders in Tanganyika (i.e. sectoral clusters, local NGOs, INGOs, government departments etc.) on programme related issues ensuring that Concern’s activities and areas of implementation are known by the relevant parties.
- Coordinate the planning, quality implementation, monitoring and evaluation of programme activities within the agreed budgets, time frames and donor guidelines and requirements, in close liaison with the Programmes Director (PD).
- Through regular field visits, monitor programmes regularly and support programme managers; evaluating progress against agreed programme objectives.
- In conjunction with all budget holders, track and monitor programme expenditure and ensure effective budget management in line with Concern and donor financial procedures.
- Support in the preparation of narrative proposals and proposal budgets in line with the strategic plan and direction for the Tanganyika programme, proactively identifying opportunities.
- Work with the Programme Coordinators to develop and implement a PM&E system to measure the results and impact of Concern’s programmes.
- Ensure the integration of Concern’s accountability commitments under the Core Humanitarian Standard in Concern’s operations, including an effective complaint response mechanism.
Finance, Admin and Logistics
- Monitor and manage programme expenditure and budgets, ensuring resources are optimally utilized and spending is in line with Concern financial procedures and Donor requirements.
- Provide input to country team budget development process particularly in relation to programme activities.
- Manage day-to-day cash management and ensure cash transactions and management are in line with Concern procedures.
- Oversee the day-to-day management of logistics (including transport), administration and human resources in line with organizational policy and best practice.
- In conjunction with line management and SMT, oversee and manage longer-term planning within logs, admin and HR functions.
Team Management
- Lead and manage assigned staff, contributing to their capacity building and career development.
- Coach team members to ensure they understand outcomes which are expected of them, through Concern’s Performance Development Review (PDR) system.
- Ensure Concern policies and guidelines are adhered to by staff and local partners e.g. Programme Participant Protection Policy, Equality, Anti-Fraud and Whistleblowing Policy and report actual or suspected cases of breaches to senior management for action.
- Guide the Human Resources department to maintain and implement the HR strategy.
- In conjunction with the Administration and Logistics Coordinator and the programme staff, identify human resource requirements, and manage and oversee the process of recruiting and developing national staff in line with organizational policy and best practice.
- Follow Concern standards and procedures in terms of supervision, recruitment and evaluation of staff under his/her supervision.
- Providing support and supervision to teams regarding the use of complaints mechanisms and grievance and disciplinary procédures.
Representation
- Ensure Concern is represented in coordination meetings with other members of the humanitarian community in Kalemie.
- Participate in UN OCHA Security meetings and other
- Participate in advocacy groups related to Concern’s areas of interest, notably the Nexus
- Raise the profile and visibility of Concern’s work on WASH, gender and equality.
Security
- Act as Security Focal Point in operational areas.
- Monitor the context and keep SD/PD/CD updated on any changes.
- Develop and maintain relationships with the relevant local authorities and key stakeholders.
- Ensure the implementation of the Security Management Plan and propose updates, as required.
- Ensure that security protocols are adhered to by all staff
- Ensure that staff are trained and comply with security procedures and protocols at all times
- Other areas as indicated by line manager or the Country Director.
Your skills and experience will include:
Essential:
- Masters in social sciences, humanitarian/development studies or a related discipline, or undergraduate degree.
- At least 3 years’ overseas experience in a managerial capacity within the sector, preferably in Africa.
- Experience in managing a diverse team composed of national and international staff in a complex working environment.
- Very good working knowledge of French and English
- Good capacity in community mobilization and knowledge of participatory approaches.
- Security Management Skills and Experience.
- A proven record of effective project and people management.
- Sensitivity to cultural differences, and the ability to work in a wide variety of cultural contexts.
- Excellent teamwork skills and the ability to build good relations both internally and externally.
- Solid Experience in report and proposal writing.
- Proven financial management and budgeting skills.
- Good command of procurement regulations and practice.
- Ability to work under pressure.
- Commitment to Concern’s ethos and values.
- Able to use initiative and work with limited supervision, organized, motivated and reliable.
- Flexible, adaptable and patient with a positive attitude and good sense of humour.
Desirable:
- Knowledge or experience of the Core Humanitarian Standard and complaint response/handling mechanisms.
- Ability to train local staff and to motivate and develop skills of others.
To apply:
Les candidatures en français sont les bienvenues.
All applications should be submitted through our website at https://jobs.concern.net by closing date. CV’s should be no more than 4 pages in length.
Concern Worldwide encourages all qualified candidates, irrespective of gender, ethnicity and origin, disability, political beliefs, religious beliefs, sexual orientation, or socio-economic status to apply to become a part of the organization. Concern is against all forms of discrimination and unequal power relations, and is committed to promoting equality.
Due to the urgency of this position, applications will be short listed on a regular basis and we may offer posts before the closing date.
HIV testing and travel restrictions based on HIV status apply in DRC. This means that in order to obtain a visa or work permit, the government of DRC impose HIV-related travel restrictions usually involve a mandatory declaration of HIV status and/or testing
